A Buyer’s Guide to Timesheets – The Hassle-Free Way

Hassle Free Way

Precision in timesheets is a necessity, not a luxury because the price to be paid for inaccurate data is too high. Some of the common inadequacies of run of the mill timesheets are:

  • Confusing interfaces
  • Inadequate configurability
  • Unreliable maintenance
  • Difficult integration
  • Lax security standards

Here are a few key points to be considered when evaluating a timesheet solution:

  1. Clear visibility of up-to-the-moment status of a project. If the solution does not offer this then the project manager will have difficulty in keeping the project on time and on budget.
  2. Cloud solutions are far more efficient in terms of time and cost, both in the short term and in the long term.
  3. Easy to use software is the key factor in getting the most efficiency out of employees. The rate of adoption increases dramatically and, above all, reporting and tracking become completely error-free.
  4. Safety and security of data should always be the number one consideration. And this is accomplished in a variety of ways including independent certification by leading industry standards bodies, adequate data protection, firewalls, encryption of in-transit data, off-site data back-up, tested disaster recovery provisions and most importantly, service level guarantee for the availability of the data and software used by the company.

Replicon considers these to be must-haves for any timesheet solution provider without which a company’s efficiency, safety and productivity will certainly be compromised. Another factor to keep in mind is to ensure that the system is intuitive with built-in intelligence to anticipate the needs of the user. Quality project time tracking software solutions are highly flexible and easy to run, providing real time reports.

Replicon recommends that the buyer ensure that data capturing capabilities are part of the solution along with in-built capacity to share this data with other applications. This is critical for a project management tool where requirements such as expense reimbursement, payroll and other processes are critical. The ideal solution is one which allows seamless exchange of data via an open API (application programming interface).

Replicon believes that an efficient time tracking solution ensures that both internal business rules and external/legal regulations are captured smoothly. It is absolutely essential that employees have the ability to check their own time-off balances as well as review time-off requests, directly. This makes things easier for the payroll and/or HR department and also allows managers to review attendance hours and time-off requests and approve them accordingly.

A quality time management solution is the way to go to get accurate and timely data. Many smaller companies still opt for traditional, manual methods. These archaic processes slow down efficiency and are often dangerously inaccurate. A hassle-free, cloud-based system like Replicon’s, is the best choice for tracking time and attendance in the new millennium.

Avatar
ABOUT THE AUTHOR
Paul Boscacci
Get started today.
Set up a free trial based on your business needs. Start Free Trial

How a Shared Common Data Platform for Project Management Can Create Harmony Across Business Teams

Today, professional services firms use some combination of ERP, CRM, HRIS, PPM, or other software along with their PSA solution. These systems serve different purposes, host different and overlapping data,…Read More

6 Ways to Simplify Remote Resource Allocation and Why It Matters

When you’re an enterprise operating at a global scale with a team of employees working from home, one of your major concerns is proper resource allocation. When it goes wrong,…Read More

3 Ways to Grow Your Services Firm Profitably

Does your professional services organization deliver? When you provide services to paying customers, how, when, and what you deliver are your top priorities. Think of it this way: if you…Read More

Using shared services? These five technologies are a must

As organizations continue to scrutinize operating costs and look for areas to drive efficiencies, shared services centers (SSCs) are a no-brainer. The concept of a multi-function SSC has been around…Read More

Miscalculating wages by a few cents led to this company paying a six-figure lawsuit

West Marine Products, which operates a chain of retail stores across the United States specializing in boating supply and fishing equipment, recently settled a class action lawsuit involving 707 former…Read More

Employee time tracking is dead

iBeacons, Bluetooth Low Energy, Proximity sensing and the obsolescence of time tracking as we know it. Businesses have to track the time their employees work for a variety of reasons,…Read More
  • Polaris
  • Time & Project Insights
  • Time & Projects Solutions
  • Replicon Products
  • Replicon Users
  • Cloud
  • Corporate
  • Professional Services Management
  • Shared Services Management
  • Time and Attendance Management
  • Customer Feature
  • Time Intelligence
  • Industry News
  • Global Compliance Updates