Roles & Permissions
Customize your end-user experience with unique permission sets mappings to roles within your organization.
Access levelsEnable your project resources with the right access levels to the Replicon platform using roles and granular permission sets.
Preconfigured personasMap your stakeholders to specific roles utilizing our preconfigured personas or create your own to define their responsibilities.
Role-based controlsControl data access and visibility with custom permission sets mapped to specific roles as per your business needs.
Group administrationManage global administration with local control by mapping groups and subgroups to specific roles.
Structure your employees, departments or locations for organization modeling, data access and visibility.
Custom groupsOrganizing employees, projects, and your business using customizable groups – locations, departments, divisions, service centers, and cost centers.
Flat or hierarchical structureModel groups to be flat or as a hierarchy as per your organization structure and business needs.
Visibility based on groupsManage data access and visibility for users based on locations, projects, departments or service centers.
Group-based filtersProject managers can easily manage project allocations by filtering using assigned groups.
Effective datesTrack employee transitions between groups with effective dates to manage audits and meet compliance needs.
Model your organizational structure and enable access for better control and visibility.
Map your organizationComplete flexibility to customize organizational hierarchy as per business requirements.
Improve securityOrganize your project resources for better security, access, and visibility into your company’s critical information.
Restrict editsRestrict administrators from viewing or editing users outside of their assigned organization structure.
PM accessProject managers can assign and manage resources who are part of their organization hierarchy. Administer local business policies from a central location for centralized visibility and control.
Identify the ideal resources for any job based on availability, skills, location etc.
Resource recommendation engineBuilt-in recommendation engine brings ideal resources for the job to the top
Resource criteriaAbility to mention criteria while requesting resources – availability, skills, location etc.
Resource requestsProject managers can create requests with resource managers based on their skill and project needs.
Locate resourcesQuickly locate resources based on availability, location, skill set, department, or other criteria.
Generate resource forecast reports to gain visibility into the future availability of your staff.
Forecast resource demandsPredict resource requirements based on newly-approved projects and incoming demand from sales opportunities.
Resource workflowsEnable collaboration between resource and project managers around resource requests and allocation with standard workflows.
Create and manage employee schedules to meet your shift requirements.
Manage shiftsLeverage advanced capabilities to create and manage your shifts.
Optimize staffingQuickly make scheduling decisions while avoiding over or under-staffing.
Publish schedulesPublish or unpublish schedules with a single-click to let employees know their shifts in advance.
View on any deviceEnable employees to view their upcoming shifts and published schedules in an instant on the web, CloudClock or a mobile device.
Shift adherenceEasily track shift adherence for employees and manage compliance.
Model your jobs to be managed, and associated tasks hierarchies to be tracked the way your organization policies require.
Complex WBSSet up projects with complex work breakdown structures based on your needs.
Project budgetsManage projects within budget, estimates and cost constraints.
Allocation & utilizationMaximize your project resources allocations and utilization with target billable hours.
Cost and billing ratesTrack your project time, apply multi-level rates to maximize client billings, margins and profitability.
Project progressTake control of your project delivery with a real-time view of project progress, resources, work done and work remaining to be done.
Use our multidimensional rate structure to track your costs and manage your client billing.
Multidimensional ratesUtilize project-specific, user-level, role-based rates or create custom ones to generate billing and costing information.
Increase billingMaximize your resource time into billable amount based on the roles they perform in the project.
Model requirementsLeverage our versatile rate modeling to accommodate various client/project requirements.
Effective datesLeverage effectivity dates to manage rate structures and align them with ongoing cost and margin requirements.
Rate cardsBuild rate cards with effectivity dates for each role to model long-running client engagements.
Bill your clients for all project time and expenses using our built-in module.
Configurable invoicesCustomized invoicing as per your clients’ billing needs using our configurable invoicing engine with multiple templates.
Manage paymentsEasily manage payment terms, aging, and tracking of overdue invoices as per your business needs.
Multi-currency supportInvoice your globally distributed client base with multi-currency support and factor-in discounts and add adhoc invoice line items.
Integrate with accounting/ERPIntegrate invoices with your accounting, ERP or back-office systems to seamlessly share billing data.
Streamline invoicingAchieve complete control over client invoicing and manage invoice adjustments, exceptions, and delinquencies with ease.
Define and track expenses to easily associate them with projects to get actual costs.
Expense policiesCreate and manage unlimited expense policies based on your business needs.
Multiple currenciesEasily manage multiple currencies and exchange rates with tax amounts to get a consolidated view across teams.
Real-time expense trackingTrack expenses in real-time and associate them with projects and clients to get full visibility into complete billing.
Actuals vs budgetsMonitor actuals against budgets by expense types and make sure that the spend is always under control.
Attach receiptsNo more lost receipts while traveling – capture pictures of receipts and attach them to corresponding expense entries using our advanced mobile apps.
Model your vendors and clients and associate them with project and programs. Give your business complete visibility into all client metrics to collaborate and work smarter.
Internal or external customersManage customers, vendors, fund sources, service partners or internal departments using the client entity.
Consolidated client viewLeverage actionable insights with a consolidated view of all client-specific projects and engagements.
Profitability metricsAccess real-time metrics like costs, billing, profitability, and more to better assess your client relationships.
Client deliveryBring transparency into project delivery by providing visibility to clients into what work is being done through configurable reports and views.
Streamline client processesStreamline costing, billing and consolidation processes w.r.t clients.
Accommodate various client/project billing needs – fixed-bid, time & materials, flat or any combination.
Budgets, estimates and moreManage financial controls on all projects – budgets, estimates, costs, margins, WIP, billings, bookings etc. with ease.
Available to billUnderstand projects and tasks that are ready to be billed for every client.
Cash flow lead timeImprove visibility into cash flows and reduce billing lead times.
Hourly, daily or monthly billingModel hourly, daily, or monthly rates to capture billing information at the required level of granularity.
Create a reference catalog of skills needed by each role.
Resource skills & certificationsTrack skills, certificates and expertise levels for each resource as needed by your services firm in a centralized single repository.
Self-service updatesEasily manage skill and certification updates with attestation.
Reference CatalogCreate a reference catalog of skills needed by each role.
Leverage skill and expertise while initiating and fulfilling resource requests.
Allocate by skillsAllocate resources by identifying open assignments that fit the resources’ skills.
Manage certificationsManage certification updates with attestation right within the resource allocation tool.
Manage Hiring and Training
Analyze resource availability by skillset to proactively hire or retrain resources and meet future demand.
Skill Gap AnalysisAnalyze the skills gap within the existing capacity to proactively hire or retrain resources and bridge the capacity vs demand gap.
Forecast Training NeedsProactively train reserved resources for incoming projects and optimize resource allocation levels.
View allocation levels of global resources to easily spot underutilized or over-utilized resources.
Allocation levelsResource managers can view global resources’ to determine their current and future allocation levels.
Flexible allocationAllocate resources to projects by percentage of total availability or by hours per day.
Graphical calendarUse the graphical calendar to easily track resources by allocation levels.
Dynamic chartsReport on utilization by various dimensions with dynamic charts and graphs.
Time off and availabilityLayered time off, holiday calendars and schedules to determine availability.
Assign placeholder resources to pending projects to effectively account for resource requirements, and enable quick hiring/training.
Identify Ideal ResourcesBreak departmental silos and gain organization-wide visibility into resources who are well-suited for the project/job.
Collaborate for fulfillmentLeverage built-in collaboration workflows for project resource allocation and fulfillment.
Predict resource demandsIntegrate our resource management software with your CRM to sense incoming demand from sales opportunities and start early conversations with stakeholders.
Automatically capture work and time data from work applications and collaboration tools against projects, tasks, and activities to create review-ready timesheets
No more timesheet entryAutomatically collect time and work data from applications like Zoom, Microsoft Suit, Google, JIRA, Chat Bots, etc. to create pre-filled timesheets and gain real-time visibility into how time is spent across various projects and tasks.
Time against project, tasks, activities & moreCapture durations, clock in/out, or utilize our platform to capture activity, project/task information and apply custom attributes as per business needs.
Any device, anywhereEnable every employee in the organization to capture their time on any device, from anywhere, anytime and keep the business informed about their work.
Billable and nonbillable hoursTrack all billable and nonbillable hours by project/task hierarchies or activities and get real-time visibility into status.
Real-time progressEnable real-time progress tracking for employees against set targets for improved productivity.
Improve accuracyEnsure that accurate and enriched time data is available to your accounting, payroll, or backend systems for billing, costing, consolidation or any other purposes.
Manage project resource availability with total visibility into their time off calendar.
Time off, holidays and moreManage your global project and service teams’ time off, vacation types, holidays and more.
Model custom policiesModel unlimited global time off policies for vacation accruals, resets, effective dates and more as per your business needs.
Resource availabilityManagers can utilize our calendar view to understand resource availability while allocating for projects.
Calendar viewShared calendar views help project teams to plan their vacations and holidays better.
Time off liabilitiesServices leaders can stay on top of their teams’ time off liabilities and use this information for financial reporting.
Define working and holiday calendar for your organization, locations, and resources.
Real-time calendar viewManage your global project and service teams’ calendars in real-time.
Resource availabilityProject managers can utilize calendar views to understand resource availability while allocating to projects.
Shared calendarsShared calendar views help project teams collaborate and plan their vacations and holidays better.
Sync with Outlook, iCal & GoogleEasily sync up Replicon calendar view with Outlook, Google or Apple’s iCal for convenience and increased adoption.
Get visibility into your crews’ time and availability to better manage your projects and jobs.
Crew time entryForemen or individual crew members can quickly and easily punch in/out each day.
Mass edit/entryEquip supervisors with mass time entry and edit options to make changes without any administrative overhead.
Job assignments and costsSimplify job assignments and manage allocations to cost codes for accurate costing and pay.
Offline capabilitiesOffline capabilities enable the crew and foreman to stay on top process their time entries reducing delays.
Real-time crew managementEasy to control job costs and crew productivity with real-time insights into work, time, pay, and cost related metrics.
Leverage our AI-powered time clock app to enable employees’ to clock in/out.
Self-service capabilitiesEnable employees with a self-service kiosk by transforming any iOS tablet into an intelligent time clock.
Minimal costsDeploy as many clocks as needed with minimal costs compared to traditional clocks.
Facial recognitionMake clocking in/out unobtrusive using our advanced time clock functionalities like facial recognition. No need to remember User IDs or use clunky badges.
Shifts, jobs, meal breaks & moreEnable employees with capabilities to check shift information, transfer time to projects and manage meal/rest breaks.
Reduce time theftCompletely eliminate employee time theft with photo capture on clock-in and a corresponding photo audit trail.
24/7 monitoringBenefit from round-the-clock monitoring of clocks for detecting and fixing problems by the Replicon team.
Agile & Configurable
Easy to make the platform meet all your business needs.
Built-in flexibilityEnable appropriate tweaks to adjust to the right business needs with built-in configurability.
End-to-end workflowsCustomizable to meet your unique requirements leveraging comprehensive end-to-end workflows.
Reduce change managementAccelerate business growth with reduced change management and customization outside of the platform.
Accelerated ROIAchieve ROI in months, not years with quicker implementation at a lower cost.
Deploy globally across your business to leverage as a single source of truth.
Global locationsEasily manage global time & attendance , time off, gross pay, wage-and-hour compliance, client billing, revenue recognition, and more.
All employeesHandle the complexity of multiple locations with multiple employee types and multiple local systems with ease.
Single system of recordLeverage as system of record for time and easily connect to other backend system.
No incremental costsAdd locations with zero fixed costs and minimal incremental operating costs and effort.
Global governanceSupport for global governance and local administration simplifies business operations.
Enable every employee with instant access to our platform to get real-time visibility into your business.
Anytime, anywhere accessEnable access to the Replicon platform for all your employees anytime, anywhere and on any device for real-time project time tracking.
Multiple currenciesEasily manage multiple currencies and exchange rates with tax amounts to get a consolidated view across teams.
Instant inputsInstant inputs provide business leaders with actionable insights to make proactive decisions.
Push notificationsPush notifications and alerts enable everyone across the entire business to collaborate and stay on top of their work.
Face ID & chatbot-enabledLeverage our advanced capabilities like Face ID, Touch ID, and intuitive chatbots to make time tracking even more unobtrusive.
GPS trackingUtilize GPS fencing to track location details associated with project time entries and make informed decisions.
Share all project time data with your ecosystem using connectors or web services.
Integrate with any systemQuickly and easily integrate Replicon with any CRM, ERP, PM, HRMS system that your business uses.
Enable costing, billing and payShare critical employee time data with your ecosystem to enable project costing and billing.
Turnkey integrationsEasily implement, deploy, and upgrade with turnkey and seamless cloud-based integrations.
Prebuilt connectorsUtilize our prebuilt connectors or leverage our web services API to build custom integrations based on your business needs.
No more double entryReduce double entry and streamline your consolidation, costing and billing processes.
Use our pay rule library to convert employee hours into gross pay information.
Global pay rulesPreconfigured global pay rule compliance enables consistent application of statutory labor regulations with ease.
Compliance dashboardCompliance dashboard enables real-time visibility into status of local and global pay rules used by your business.
Labor law updatesCompliance updates from our experts help your team stay on top of upcoming labor law changes.
Ensure complianceCompletely automate pay calculations leveraging the pay rules and ensure compliance.
Global administration with local control governance model to enforce data security, privacy and compliance needs.
Full flexibilityUnlimited flexibility to organize project workforce for better security, access and visibility to critical information.
Match governance needsConfigure the platform to model your organization hierarchy and match your business needs.
Restrict views/editsRestrict local finance and billing teams from viewing/editing user data outside their specific groups.
Central governanceCreate a central governance structure while administering local policies with ease.
Model your locations hierarchy and enable access for better control and visibility.
Map locationsFull flexibility to create organization locations as per business requirements.
Location-based accessUse location to group your project resources for better security, access, and visibility.
Restrict by locationRestrict administrators from viewing or editing users outside of their locations.
Location-based assignmentsProject managers can assign and manage resources who are part of their location structure.
Policies by locationAdminister location-specific business policies from a central location for centralized visibility and control.
Use our approvals library for standard workflows or build dynamic workflows that work for your business.
Project managers and supervisorsLeverage our supervisor or project manager specific approval workflows to tightly manage project time.
Dynamic workflowsDefine dynamic approval workflows that support your business based on real-time data – Include supervisors, finance, billing, clients and other people in the approval chain.
Get work doneEnable project managers, clients, and other stakeholders to review and stay on top of the work done and work to be done.
Streamline processesUtilize instant alerts and validations to ensure timely reviews and streamline the end-to-end process.
Increase collaborationImprove collaboration within the teams with complete visibility into the process and the approvers.
Improve controlEnsure business control to rein in costs, maximize billing, grow profits with timely and accurate information.
Configure data validation rules to enforce and be compliant with business process requirements.
Prebuilt rulesLeverage our prebuilt validation rules to ensure accuracy at the source.
Custom rulesEliminate data cleansing and manual data checks with custom built rules to capture and catalog required business attributes.
Improve complianceEnsure time data complies to your business policies and ensure a smooth flow to your accounting, ERP and other backend systems.
Inform resourcesKeep your project resources and managers informed about process and actions needed.
Consistent processesStandardized data collection with streamlined processes enables better collaboration.
Email, mobile and in-product notifications to inform and drive timely actions and enforce business process requirements.
Real-time informationNotify your users in real-time of events and actions to be taken to fulfill business process requirements.
Assignment-relatedNotify your users on new work assignments or when assignments change.
Ensure proactive actionCreate real-time alerts to notify users when business metrics reach a certain threshold to initiate corrective actions.
Effective collaborationLeverage our alerts and notifications library to keep your team aware of the processes and next steps to enable effective collaboration.
Set up multiple currencies and conversions for your organization based on location, department, client or other parameters.
Multi-currency supportEffectively manage your distributed client base by setting up their billing in their local currency.
Accurate costsUtilize location-specific currencies for project resources to map their costs accurately.
Simple conversionsSimplify conversions between various regions working on projects to a desired currency to manage costs and invoices.
Set up language for your organization based on location, department, or employee preferences.
Language selectionSelect languages based on where your project users are.
Zero translation needsEliminate the need for translation and provide an intuitive user experience.
Improve collaborationImprove collaboration and streamline your time tracking process for billing.
20+ languages supportedSupport for English, French, German, Spanish, Japanese, Chinese (Simplified, Traditional), Portuguese, Danish, Hebrew, Czech, Polish, and more.
Gross Pay Engine
Use our pay rule library to convert employee hours into gross pay information.
Time to gross payGenerate payable time and pay data based on pay rules, pay policies, shift details, and employee profiles.
Real-time gross payManage updates to gross pay in real-time as the source time data or policies change.
Validated and accurateEasily validate pay data, perform adjustments and take care of exceptions to reduce rework.
Payroll exportsLeverage configurable templates to automate payroll exports to multiple vendors streamlining the process.
Enable payroll teams with a unified view to manage exceptions, validations and adjustments of all gross pay information for payroll exports.
Manage gross payBenefit from a centralized platform to manage all time & attendance data.
Full status visibilityGain complete visibility into timesheet status and take proactive action.
Improve transparencyImprove accuracy and transparency into organization critical payroll data.
Manage exceptionsManage exceptions, validations and adjustments to your gross pay information from a single screen.
Configure payroll formatUse the predefined payroll formats or configure your own to meet your business needs.
Multi-system exportsEasily export even to multiple payroll systems with a flexible platform.
Configure employee pay rates and associate them with activities and effective dates to help calculate accurate pay.
Assign pay ratesEnable accurate employee pay calculations by assigning pay rates.
Flexible rates assignmentFlexibility to assign different rates based on type of work, location, time of day & more attributes.
Complex ratesModel complex scenarios as needed by your business.
Effective datesLeverage effective dates and associate them with pay rates to manage changes and for audit trail.
Accurate gross payEnsure accurate costing and gross pay calculations.
Include additional docs or supporting info in projects, expenses, time off and timesheets to provide details or justify work done.
Make attachments mandatoryEnable validation rules to make attachments mandatory to meet business policies.
Store relevant documentsStore and attach documents or links (like Google docs, Dropbox, MS Sharepoint) as part of the timesheet, project, expenses and time off entries to give additional information.
Reduce information lossPrevent loss of critical information by ensuring all relevant documentation is attached.
Real-time insights into projects, people, and other metrics that tie into time.