Our platform comes built-in with these expansive capabilities to meet all your project time tracking needs
Configurable
Timesheets
Projects
Mobile
Clients
Approvals
Validations
Rates
Expense
Resources
Invoice
Global
Agile & Configurable
Easy to make the platform meet all your business needs
Timesheets
Track time with prebuilt or customized templates against jobs, tasks, and activities
Projects
Model jobs to be managed and tasks hierarchies to be tracked
Clients
Model your vendors and clients and associate them with project and programs
Expenses
Define and track expenses to associate them with projects to get actual costs
Time Off
Manage project resource availability with total visibility into their time off calendar
Mobile
Enable employees with instant platform access and get real-time visibility
Approvals
Use our approvals library for standard workflows or build dynamic workflows
Validations
Configure data validation rules to be compliant with business process requirements
Notifications
Email, mobile and in-product notifications to drive actions and process requirements
Rates
Use our rate structure to track your costs and manage your client billing
Invoice
Bill your clients for all project time and expenses using our built-in module
Currencies
Set up currencies and conversions based on location, department, client and more
Attachments
Include additional docs or info in projects, expenses, time off and timesheets
Analytics
Real-time insights into projects, people, and other metrics that tie into time
Integrations
Share project time data with your ecosystem using connectors or web services
Global
Deploy globally across your business to leverage as a single source of truth
Roles and Permissions
Map permission sets to roles within your organization
Calendar
Define work and holiday calendar for your organization, locations and resources
Organization
Model organizational hierarchy and enable access for better control and visibility
Locations
Model locations hierarchy and enable access for better control and visibility
Groups
Structure employees, departments or locations for modeling and data access
Governance
Global administration with local control for security, privacy and compliance
Languages
Set up language based on location, department, or employee preferences
Gross Pay Engine
Use our pay rule library to convert employee hours into gross pay information
CloudClock
Enable employees’ to clock in/out with our AI-powered time clock app
Crew Timesheet
Get visibility into your crews’ time and availability to better manage your projects
Compliance
Use our prebuilt library or configure rules for your global labor compliance needsAgile & Configurable
Easy to make the platform meet all your business needs.
Built-in flexibility
Enable appropriate tweaks to adjust to the right business needs with built-in configurability.End-to-end workflows
Customizable to meet your unique requirements leveraging comprehensive end-to end workflows.Reduce change management
Accelerate business growth with reduced change management and customization outside of the platform.Accelerated ROI
Achieve ROI in months, not years with quicker implementation at a lower cost.Timesheets
Capture and track time the way you want with prebuilt or customized templates against projects, tasks, and activities.
Time against project, tasks, activities & more
Capture durations, in/out times, or clock in/out or utilize our platform to capture activity, project/task information and apply custom attributes as per business needs.Any device, anywhere
Enable every employee in the organization to capture their time on any device, from anywhere, anytime and keep the business informed about their work.Billable and nonbillable hours
Track all billable and nonbillable hours by project/task hierarchies or activities and get real-time visibility into status.Real-time progress
Enable real-time progress tracking for employees against set targets for improved productivity.Improve accuracy
Ensure accurate, enriched time data is available to your accounting, payroll, or backend systems for billing, costing, consolidation or any other purposes.
Available in these products:
Projects
Model your jobs to be managed and associated tasks hierarchies to be tracked the way your organization policies require.
Complex WBS
Set up projects with complex work breakdown structures based on your needs.Project budgets
Manage projects within budget, estimates and cost constraints.Allocation & utilization
Maximize your project resources allocations and utilization with target billable hours.Cost and billing rates
Track your project time, apply multi-level rates to maximize client billings, margins and profitability.Project progress
Take control of your project delivery with a real-time view of project progress, resources, work done and work remaining to be done.Available in these products:
Clients
Model your vendors and clients and associate them with project and programs. Give your business complete visibility into all client metrics to collaborate and work smarter.
Internal or external customers
Manage customers, vendors, fund sources, service partners or internal departments using the client entity.Consolidated client view
Leverage actionable insights with a consolidated view of all client-specific projects and engagements.Profitability metrics
Access real-time metrics like costs, billing, profitability, and more to better assess your client relationships.Client delivery
Bring transparency into project delivery by providing visibility to clients into what work is being done through configurable reports and views.Streamline client processes
Streamline costing, billing and consolidation processes w.r.t clients.
Available in these products:
Expenses
Define and track expenses to easily associate them with projects to get actual costs.
Expense policies
Create and manage unlimited expense policies based on your business needs.Multiple currencies
Easily manage multiple currencies and exchange rates with tax amounts to get a consolidated view across teams.Real-time expense tracking
Track expenses in real-time and associate them with projects and clients to get full visibility into complete billing.Actuals vs budgets
Monitor actuals against budgets by expense types and make sure the spend is always under control.Attach receipts
No more lost receipts while traveling – capture pictures of receipts and attach them to corresponding expense entries using our advanced mobile apps.Available in these products:
Time Off
Manage project resource availability with total visibility into their time off calendar.
Time off, holidays and more
Manage your global project and service teams’ time off, vacation types, holidays and more.Model custom policies
Model unlimited global time off policies for vacation accruals, resets, effective dates and more as per your business needs.Resource availability
Project managers can utilize our calendar view to understand resource availability while allocating for projects.Calendar view
Shared calendar views help project teams to plan their vacations and holidays better.Time off liabilities
Services leaders can stay on top of their teams’ time off liabilities and use this information for financial reporting.
Available in these products:
Mobile
Enable every employee with instant access to our platform to get real-time visibility into your business.
Anytime, anywhere access
Enable access to the Replicon platform for all your employees anytime, anywhere and on any device for real-time project time tracking.Multiple currencies
Easily manage multiple currencies and exchange rates with tax amounts to get a consolidated view across teams.Instant inputs
Instant inputs provide business leaders with actionable insights to make proactive decisions.Push notifications
Push notifications and alerts enable everyone across the entire business to collaborate and stay on top of their work.Face ID & chatbot-enabled
Leverage our advanced capabilities like Face ID, Touch ID, and intuitive chatbots to make time tracking even more unobtrusive.GPS tracking
Utilize GPS fencing to track location details associated with project time entries and make informed decisions.Available in these products:
Approvals
Use our approvals library for standard workflows or build dynamic workflows that work for your business.
Project managers and supervisors
Leverage our supervisor or project manager specific approval workflows to tightly manage project time.Dynamic workflows
Define dynamic approval workflows that support your business based on real-time data – Include supervisors, finance, billing, clients and other people in the approval chain.Get work done
Enable project managers, clients, and other stakeholders to review and stay on top of the work done and work to be done.Streamline processes
Utilize instant alerts and validations to ensure timely reviews and streamline the end-to-end process.Increase collaboration
Improve collaboration within the teams with complete visibility into the process and the approvers.Improve control
Ensure business control to rein in costs, maximize billing, grow profits with timely and accurate information.
Available in these products:
Validations
Configure data validation rules to enforce and be compliant with business process requirements.
Prebuilt rules
Leverage our prebuilt validation rules to ensure accuracy at the source.Custom rules
Eliminate data cleansing and manual data checks with custom built rules to capture and catalog required business attributes.Improve compliance
Ensure time data complies to your business policies and ensure a smooth flow to your accounting, ERP and other backend systems.Inform resources
Keep your project resources and managers informed about process and actions needed.Consistent processes
Standardized data collection with streamlined processes enables better collaboration.Available in these products:
Notifications
Email, mobile and in-product notifications to inform and drive timely actions and enforce business process requirements.
Real-time information
Notify your users in real-time of events and actions to be taken to fulfill business process requirements.Assignment-related
Notify your users on new work assignments or when assignments change.Ensure proactive action
Create real-time alerts to notify users when business metrics reach a certain threshold to initiate corrective actions.Effective collaboration
Leverage our alerts and notifications library to keep your team aware of the processes and next steps to enable effective collaboration.
Available in these products:
Rates
Use our multidimensional rate structure to track your costs and manage your client billing.
Multidimensional rates
Utilize project-specific, user-level, role-based rates or create custom ones to generate billing and costing information.Increase billing
Maximize your resource time into billable amount based on the roles they perform in the project.Model requirements
Leverage our versatile rate modeling to accommodate various client/project requirements.Effective dates
Leverage effectivity dates to manage rate structures and align them with ongoing cost and margin requirements.Rate cards
Build rate cards with effectivity dates for each role to model long-running client engagements.Available in these products:
Invoice
Bill your clients for all project time and expenses using our built-in module.
Configurable invoices
Customized invoicing as per your clients’ billing needs using our configurable invoicing engine with multiple templates.Manage payments
Easily manage payment terms, aging, and tracking of overdue invoices as per your business needs.Multi-currency support
Invoice your globally distributed client base with multi-currency support and factor-in discounts and add adhoc invoice line items.Integrate with accounting/ERP
Integrate invoices with your accounting, ERP or back-office systems to seamlessly share billing data.Streamline invoicing
Achieve complete control over client invoicing and manage invoice adjustments, exceptions, and delinquencies with ease.
Available in these products:
Currencies
Set up multiple currencies and conversions for your organization based on location, department, client or other parameters.
Multi-currency support
Effectively manage your distributed client base by setting up their billing in their local currency.Accurate costs
Utilize location-specific currencies for project resources to map their costs accurately.Simple conversions
Simplify conversions between various regions working on projects to a desired currency to manage costs and invoices.Available in these products:
Attachments
Include additional docs or supporting info in projects, expenses, time off and timesheets to provide details or justify work done.
Make attachments mandatory
Enable validation rules to make attachments mandatory to meet business policies.Store relevant documents
Store and attach documents or links (like Google docs, Dropbox, MS Sharepoint) as part of the timesheet, project, expenses and time off entries to give additional information.Reduce information loss
Prevent loss of critical information by ensuring all relevant documentation is attached.
Available in these products:
Analytics
Real-time insights into projects, people, and other metrics that tie into time.
Flexible reporting engine
Comprehensive reporting engine serves your project data as per your business needs in real-time.Prebuilt reports
Leverage reports to get the data you need from categories like timesheets, projects, clients, time off, expenses, costs, billing and more.Business metrics
Gain real-time visibility and control over critical metrics like WIP, utilization, margins, etc.Dashboards
Use powerful, dynamic charts and dashboards to get the big picture.Customize as needed
Customize the reports to match your organization’s needs.Schedule reports
Schedule runs and share reports with business leaders.Available in these products:
Integrations
Share all project time data with your ecosystem using connectors or web services.
Integrate with any system
Quickly and easily integrate Replicon with any CRM, ERP, PM, HRMS system that your business uses.Enable costing, billing and pay
Share critical employee time data with your ecosystem to enable project costing and billing.Turnkey integrations
Easily implement, deploy, and upgrade with turnkey and seamless cloud-based integrations.Prebuilt connectors
Utilize our prebuilt connectors or leverage our web services API to build custom integrations based on your business needs.No more double entry
Reduce double entry and streamline your consolidation, costing and billing processes.
Available in these products:
Global
Deploy globally across your business to leverage as a single source of truth.
Global locations
Easily manage global time & attendance , time off, gross pay, wage-and-hour compliance, client billing, revenue recognition, and more.All employees
Handle the complexity of multiple locations with multiple employee types and multiple local systems with ease.Single system of record
Leverage as system of record for time and easily connect to other backend system.No incremental costs
Add locations with zero fixed costs and minimal incremental operating costs and effort.Global governance
Support for global governance and local administration simplifies business operations.Available in these products:
Roles & Permissions
Customize your end-user experience with unique permission sets mappings to roles within your organization.
Access levels
Enable your project resources with the right access levels to the Replicon platform using roles and granular permission sets.Preconfigured personas
Map your stakeholders to specific roles utilizing our preconfigured personas or create your own to define their responsibilities.Role-based controls
Control data access and visibility with custom permission sets mapped to specific roles as per your business needs.Group administration
Manage global administration with local control by mapping groups and subgroups to specific roles.
Available in these products:
Calendar
Define working and holiday calendar for your organization, locations, and resources.
Real-time calendar view
Manage your global project and service teams’ calendars in real-time.Resource availability
Project managers can utilize calendar views to understand resource availability while allocating to projects.Shared calendars
Shared calendar views help project teams collaborate and plan their vacations and holidays better.Sync with Outlook, iCal & Google
Easily sync up Replicon calendar view with Outlook, Google or Apple’s iCal for convenience and increased adoption.Available in these products:
Organization
Model your organizational structure and enable access for better control and visibility.
Map your organization
Complete flexibility to customize organizational hierarchy as per business requirements.Improve security
Organize your project resources for better security, access, and visibility into your company’s critical information.Restrict edits
Restrict administrators from viewing or editing users outside of their assigned organization structure.PM access
Project managers can assign and manage resources who are part of their organization hierarchy. Administer local business policies from a central location for centralized visibility and control.
Available in these products:
Locations
Model your locations hierarchy and enable access for better control and visibility.
Map locations
Full flexibility to create organization locations as per business requirements.Location-based access
Use location to group your project resources for better security, access, and visibility.Restrict by location
Restrict administrators from viewing or editing users outside of their locations.Location-based assignments
Project managers can assign and manage resources who are part of their location structure.Policies by location
Administer location-specific business policies from a central location for centralized visibility and control.Available in these products:
Groups
Structure your employees, departments or locations for organization modeling, data access and visibility.
Custom groups
Organizing employees, projects, and your business using customizable groups – locations, departments, divisions, service centers, and cost centers.Flat or hierarchical structure
Model groups to be flat or as a hierarchy as per your organization structure and business needs.Visibility based on groups
Manage data access and visibility for users based on locations, projects, departments or service centers.Group-based filters
Project managers can easily manage project allocations by filtering using assigned groups.Effective dates
Track employee transitions between groups with effective dates to manage audits and meet compliance needs.
Available in these products:
Governance
Global administration with local control governance model to enforce data security, privacy and compliance needs.
Full flexibility
Unlimited flexibility to organize project workforce for better security, access and visibility to critical information.Match governance needs
Configure the platform to model your organization hierarchy and match your business needs.Restrict views/edits
Restrict local finance and billing teams from viewing/editing user data outside their specific groups.Central governance
Create a central governance structure while administering local policies with ease.Available in these products:
Languages
Set up language for your organization based on location, department, or employee preferences.
Language selection
Select languages based on where your project users are.Zero translation needs
Eliminate the need for translation and provide an intuitive user experience.Improve collaboration
Improve collaboration and streamline your time tracking process for billing.20+ languages supported
Support for English, French, German, Spanish, Japanese, Chinese (Simplified, Traditional), Portuguese, Danish, Hebrew, Czech, Polish, and more.
Available in these products:
Gross Pay Engine
Use our pay rule library to convert employee hours into gross pay information.
Time to gross pay
Generate payable time and pay data based on pay rules, pay policies, shift details, and employee profiles.Real-time gross pay
Manage updates to gross pay in real-time as the source time data or policies change.Validated and accurate
Easily validate pay data, perform adjustments and take care of exceptions to reduce rework.Payroll exports
Leverage configurable templates to automate payroll exports to multiple vendors streamlining the process.Available in these products:
CloudClock
Leverage our AI-powered time clock app to enable employees’ to clock in/out.
Self-service capabilities
Enable employees with a self-service kiosk by transforming any iOS tablet into an intelligent time clock.Minimal costs
Deploy as many clocks as needed with minimal costs compared to traditional clocks.Facial recognition
Make clocking in/out unobtrusive using our advanced time clock functionalities like facial recognition. No need to remember User IDs or use clunky badges.Shifts, jobs, meal breaks & more
Enable employees with capabilities to check shift information, transfer time to projects and manage meal/rest breaks.Reduce time theft
Completely eliminate employee time theft with photo capture on clock-in and a corresponding photo audit trail.24/7 monitoring
Benefit from round-the-clock monitoring of clocks for detecting and fixing problems by the Replicon team.
Available in these products:
Compliance
Use our pay rule library to convert employee hours into gross pay information.
Global pay rules
Preconfigured global pay rule compliance enables consistent application of statutory labor regulations with ease.Compliance dashboard
Compliance dashboard enables real-time visibility into status of local and global pay rules used by your business.Labor law updates
Compliance updates from our experts help your team stay on top of upcoming labor law changes.Ensure compliance
Completely automate pay calculations leveraging the pay rules and ensure compliance.Available in these products:
Crews
Get visibility into your crews’ time and availability to better manage your projects and jobs.
Crew time entry
Foremen or individual crew members can quickly and easily punch in/out each day.Mass edit/entry
Equip supervisors with mass time entry and edit options to make changes without any administrative overhead.Job assignments and costs
Simplify job assignments and manage allocations to cost codes for accurate costing and pay.Offline capabilities
Offline capabilities enable the crew and foreman to stay on top process their time entries reducing delays.Real-time crew management
Easy to control job costs and crew productivity with real-time insights into work, time, pay, and cost related metrics.
