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Optimize Budgets for Accurate Cost Management in Real-time

Plan better with historical project information, improve project delivery, manage resource allocations & costs, reduce administrative overhead, and maximize productivity.

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Replicon for Projects Costing and Budgeting

Replicon’s configurable project time tracking platform provides capabilities of a cost tracking tool to help project-based organizations to forecast project costs and resource needs, account for all project hours in real-time, manage project delivery, and take control of the project budgets. Our customers benefit from improved project and resource efficiencies, increased visibility and optimized profitability.

Time Tracking for Effective Cost Management

Time Tracking For Effective Cost Management

  • Configure timesheets the way you work to capture time information as per your business needs to optimize project cost management.
  • Project resources can book time off on the timesheet to indicate vacation and non-availability.
  • Utilize timesheet comments and attachments to give supervisors/project managers more context and transparency into time cost tracking.
  • Leverage our advanced mobile app to enable your remote teams to submit time and expense entries on-the-go.

Intelligent Project Validations and Approvals

  • Leverage advanced business validations to reduce errors on your project timesheet entries for accurate cost tracking.
  • Ensure timely submission from employees and supervisors using real-time alerts & notifications.
  • Model approval workflows that make sense for your project-based organization for efficient project cost management.
  • Dynamic routing of timesheets to project managers or supervisors further reduces overheads and lead times.
Intelligent Project Validations and Approvals
Project Forecasts Improvement with Accurate Cost Management

Improve Project Forecasts with Accurate Cost Management

  • Utilize historical trends like performance, costs and hours to come up with project budgets for project cost management.
  • Create multi-level projects, define project milestones, and set up relevant budget information in seconds.
  • Track project status, budgets vs actuals, WIP, performance in real-time to keep project financials on track.
  • Roll-up projects into programs and get full insight into profitability and performance.
  • Access detailed information about project hours, costs, billing, and profitability.

Manage Employee Productivity

  • Set accurate hour targets for your employees and track productivity in real-time.
  • Easily handle reduced work hours and exceptions, such as holidays or non-working days.
  • Give your supervisors and executives up-to-the-minute visibility into hours and costs.
  • Manage productivity with access to historical trends and real-time work progress.
Employee Productivity Management in Real-time
Employee Productivity Management in Real-time

Enhanced Configurability For Accurate Cost Tracking

  • Organize your project resources for better security, access, and visibility into your company’s critical information.
  • Restrict administrators from viewing or editing users outside of their project groups.
  • Enjoy complete flexibility to customize organizational hierarchy as per business requirements.

Integrations For Project-Based Organization

  • Utilize our pre-built connectors or build your own using our web services API.
  • Seamlessly share time and project data with other systems within your professional services ecosystem.
  • Connect with CRM, HR, PM, accounting, ERP or other proprietary systems using our pre-built connectors and integration services.
Integrations with Other Platforms
Cost Tracking Visualization for real-time visibility into projects

Business Intelligence for Visualizing Cost Tracking

  • Define your business metrics around project budgets and see how you are performing against those.
  • Get real-time visibility into projects, resources, and performance using our out-of-the-box reports.
  • See the big picture using our dynamic summary charts and dashboards for cost tracking.
  • Configure the reports to match your organization’s reporting needs.
  • Stay on top of business metrics like costs, actuals, WIP, utilization, margins, etc. and use them to make proactive decisions.

Explore How Polaris PSA Supports Your Project Budgeting and Costing

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Businesses Trust Replicon

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“Using Replicon since 2007, Optimization Group has streamlined its time-tracking methods and significantly improved its ability to estimate project costs.”

Cost management for Optimization Group
Project Time Tracking Software

Project cost management Reviews

Michelle H.

Mechanical or Industrial Engineering


What I like most about Replicon’s software are the power full tools available in reports and the way data is presented that allows accurate tracking of project costs and business costs.

Sheri D.

Office Manager


Replicon is easy to use for tracking time, expenses and project costs.I like that I can pull reports from all of our locations to create invoices and track hours.

John G.

Program Manager


Replicon is easy and efficient to use. The report function is totally customizable which is beneficial for both billing and reconciling.

Project Cost Management Use Cases

Cost Capitalization Icon

Cost Capitalization

Cost Capitalization: Account for all your labor costs, and manage capital expenditures with ease.Categorize projects and tasks as CapEx or OpEx.

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Project Budgeting and Costing

Plan better with historical project information, improve project delivery, manage resource allocations & costs.

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Access accurate project costs and billing information in real time. Create an invoice within Replicon or use your billing system.

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Cost Tracking Visualization for real-time visibility into projects

What is cost estimation in project management?

Executing a project successfully requires materials and labour – both cost money. Cost estimation in project management is a process of forecasting the resources and labour in terms of a preferred currency required to keep projects under the budget. An initial cost estimate helps to determine whether a project is feasible or not. And after project kick-off, cost estimate helps to define the project’s scope and scope creeps.

Frequently Asked Questions

In project management, cost budgeting refers to estimating the potential costs or necessary efforts for completing a project successfully. It includes estimation of costs, setting a fixed budget, and monitoring and controlling the actual cost against the set estimates.

Project cost management is critical to ensure that a project’s budget is on track and will be completed within the planned scope. Without effective cost management, a company can easily lose track of costs incurred, reducing the project profit.

Direct and indirect are the two common types of costs related to a project.

  • Direct costs are the ones associated with the project. These include employee salaries and benefits, labor costs, materials costs, equipment rental costs, project related travel costs.
  • Indirect costs cannot be directly attributed to a specific project. These include management, general administration, rental and utility costs.

These costs could be fixed or variable. Fixed costs do not change throughout the life-cycle of a project. Eg: set-up cost, rent, utilities. Variable costs change with the amount of work involved with a project. Eg: hourly labor, the cost of material.

Start Tracking Your Time and Expense with Replicon

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