HR Tech Survey Reveals The Biggest Challenges Of Automated Time Tracking

HR Tech Survey Reveals

Empowering customers with hassle-free timesheet solutions is the best way to create long term value. At this year’s HR Tech conference, the feedback that Replicon received spoke of how making the user interface easy-to-use significantly improves the quality of interaction. Simply put, it’s all about usability. Complex or inefficient systems come between an employee and his/her productivity. The equation is simple – efficiency = less time taken to complete a task = greater employee satisfaction.

At Replicon, enhanced usability is the gold standard. Every Replicon solution runs on the premise that an employee should find it hassle-free and deliver more than expected. This direct link with employee satisfaction is the reason why Replicon wins repeat business from its existing client base. Usability is significant because studies have proved that users have a low tolerance for difficult designs. Unless they grasp the fundamentals quickly without undergoing long training sessions and constantly referring to user manuals, the quality of experience with the product suffers.

The other major finding was that tracking vacation and personal time off efficiently is a must-have for most companies. In fact, something as essential as employee time tracking was being relegated to inefficient systems such as off-the-shelf spreadsheets where all information has to be entered manually, making it a time consuming effort. For Replicon, this clearly indicated that its products have saved customers considerable time, effort and money. Human resources studies have consistently indicated that every employee will take at least three untracked paid off days per year. When added up, the loss is a staggering one and this trend is here to stay unless action is taken. Many ask “is it important to have paid time off tracked?” And the simple answer to that is “if you don’t you become a victim of time theft”.

Additional concerns that came through at HR Tech had to do with compliance. From Sarbanes-Oxley to the FLSA (Fair Labor Standards Act) to FMLA (Family Medical Leave Act), there are a number of federal and state laws that a good time and attendance system should be aligned with; otherwise there could be significant losses both in money and reputation.

Accuracy and reporting were the last two areas of concern that came within the scope of official requirements. Workforce management systems like Replicon’s are based on the concept that a robust reporting structure is non-negotiable. And the highest standards of accuracy result in cost savings for the company which, in turn, show up as return on investment.

Having different employee categories across different locations in a number of roles within a company can turn into an HR nightmare. Not surprisingly, such complications and the need to track these employees make up another area that HR professionals struggle with very often. Overall efficiencies are always directly proportional to usability, which in turn is much more than the usual easy-to-use solutions. A quality workforce management system has to set the benchmark well above the rest and that’s the role Replicon has carved out for itself.

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Caroline Kawashima
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