Employee Scheduling Software to the Rescue

Employee Scheduling Software to the Rescue

Employee Scheduling Solution: Part 2 of a 2-part series

In our last post, we talked about a number of common scheduling problems that all have one practical solution – employee scheduling software. You understand the importance of creating an effective schedule, communicating changes clearly, and ensuring adherence. Now, let’s talk about a tool that will help you achieve all of these goals and more.

Introducing Web Schedule

At Replicon, we have created a powerful new scheduling module. You can use Web Schedule as a standalone feature or in combination with your existing access to Web TimeSheet.

Like all our products, the Web Schedule application is Software as a Service (SaaS) that uses an online interface. This provides you quick access with a low risk, affordable pricing structure. Centralization and standardization are built into the design automatically. This makes it easy for each department to get on board with best practices for staff scheduling.

Fluid Functionality and Time Saving Templates

This employee scheduling software offers intuitive functionality. Managers can simply drag and drop time blocks anywhere on the screen to instantly create expected work periods for employees. You can also build a variety of templates that represent your company’s most commonly used schedules for different departments or positions. These static schedules can include 5 day workweeks, 4 on/3 off, or any other configuration that suits your needs. Days can be broken up into multiple segments of scheduled work time with breaks in between for lunch or other off-the-clock activities. Blocks of time can be set aside for recurring events such as staff meetings. You can also clearly define the type of activity each employee is supposed to work on for a specific period. This helps ensure that workers use their on-the-clock hours to promote the greatest level of overall productivity for their department.

Internal Visibility

Everyone with administrative access to the employee scheduling software can see all the data entered into the system. Each administrator can be set up with an appropriate level of permission to create schedules and/or update them. Every change made in Web Schedule can be reviewed to see which user made the alteration (and when). New schedule entries are initially created in an unpublished version – they aren’t made public until you make a final decision.

Employee Communication

When a change in schedule is finalized, the affected employees’ scheduling calendars are automatically updated. Each employee has can view his/her current monthly schedule calendar with assigned activities and the status of any time off requests. If you are using the Web TimeSheet application along with Web Schedule, employees can also easily enter their hours worked. This encourages employee compliance with accurate and timely recordkeeping.

Time & Attendance Adherence

Approvers can sort timesheets to show all hours worked (or missed) that fall outside the preset parameters. These discrepancies can be addressed to either correct the error or confirm the employee’s failure to adhere to the schedule before the data is sent to Payroll. Management and HR can also readily pull historical data on any employee to see if a particular time & attendance violation is part of a larger pattern.

Detailed Reporting

In addition to tracking discrepancies, you can rapidly gather information for any time period to review past staff scheduling and time worked. Having access to accurate reports assists each department manager in ensuring fair, consistent application of company policies. Try a free trial or sign up for service today for a low subscription fee. Want to see Web Schedule in action? Watch our mini-tutorial to see how easy it is to create and update schedules.

Which Web Schedule options will help you most in your business? Tell us in the comments. Feel free to ask any questions about this new product – we’re here to help. Stay in touch with us on LinkedIn and Twitter too.

Scott Bales
ABOUT THE AUTHOR
Scott Bales
Scott is the Senior Director of Customer Success at Replicon. Replicon provides award-winning products that make it easy to manage your workforce. With complete solution sets for client billing, project costing, and time and attendance management, Replicon enables the capture, administration, and optimization of your most underutilized and important asset: time.
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