Making the Most of Your Mobile Workforce

Mobile Workforce

By now, everyone knows how important it is for a business to be mobile. Nearly three quarters of the total US workforce will be mobile in the next five years, totaling approximately 105.4 million mobile workers by 2020. And for businesses, the increasing affordability of smartphones and tablets, the growing acceptance of bring your own device (BYOD) policies, and constant innovations in mobile technologies – from wearables, near field communications (NFC) and augmented reality – mean that working on-the-go has truly become the norm.

But going mobile can present some challenges too. It’s relatively easy to communicate with people when everyone is in one location, but not always top of mind to do when people aren’t physically in the office. And when you’re not able to see your work colleagues every day, it can also be difficult to track the amount of work they complete. The American Payroll Association (APA) estimates that almost 75 percent of US businesses are affected by “time theft” – when employees are paid for time they have not actually worked, either by having someone else clock in for them or by inaccurately recording their hours.

For managers, this becomes a delicate balancing act in striking the right balance between effective leadership and employee trust. As more companies hire and equip their employees with the tools to effectively work while on the go, how can your business ensure that you get the most from mobile operations so that teams are empowered, motivated and productive?

Mobility, not mistrust

Fortunately, there is software that exists that means that you don’t need to worry about micromanaging your employees. At Replicon, we’re focused on a mobile-first approach. We are an Apple mobility partner, part of an exclusive ecosystem of enterprise technology vendors including Box and DocuSign that work directly with Apple to continue to accelerate iOS adoption in the enterprise – and foster a richer experience for users by ensuring that all apps are compatible with each other. Replicon’s mobile app, also available for Android users, captures time and expense-related information in seconds, and helps businesses book time off, approve timesheets, time off requests and expenses, as well as transfer data to payroll for instant processing.

The idea of filling in timesheets can seem like an arduous task, however if utilized effectively, it can be a comprehensive solution that gives deep insights for people on how they are spending their time, whether they need additional support for a particular activity or project, and overall profitability and efficiency. Xoomworks, a professional services firm with several offices in Europe, was able to help its employees improve the accuracy of its project estimates to clients based on this time data – as well as improve workforce management, increase invoice turnaround times by 30-40 percent, and maintain high levels of client satisfaction.

And remember clocking in to a shift on a hard-wired time clock? We see these as the devices of yesteryear. Clunky and expensive, we pioneered – and patented – Replicon CloudClock, which transforms an ordinary tablet – such as an iPad – into a powerful cloud-based time clock that makes punching in fast and easy. CloudClock utilizes NFC, magnetic stripe or QR codes for people to easily clock in for a shift, automatically taking a photo of who is logging in to deter the prevalent and multi-million dollar time theft issue. Replicon customer Ropes Courses uses CloudClock, with employees making goofy faces in front of the camera for a bit of fun.

Mobilizing your workforce

If there’s one key to managing an effective mobile workforce, it’s remembering that just because these employees aren’t in the office, it shouldn’t mean that they are out of sight and out of mind. Where possible, employees who aren’t office-bound should be integrated into the office culture and come into the office at regular intervals.

People collaborate best when they have personal connections with their peers – and technologies abound to support the need for better ideation, strategy, planning and activity updates. Central to that is software that can capture critical information on time, resources and projects – and evaluate how to optimize all functions of the business so that operations are productive and profitable.

What technologies are you using to enable a productive and mobile workforce? We’d love to hear from you.

Vivek Gopalpuria
ABOUT THE AUTHOR
Vivek Gopalpuria
Vivek is the VP of Product Marketing at Replicon. Replicon provides award-winning products that make it easy to manage your workforce. With complete solution sets for client billing, project costing, and time and attendance management, Replicon enables the capture, administration, and optimization of your most underutilized and important asset: time
Get started today.
Set up a free trial based on your business needs. Start Free Trial

Top Challenges that Large Services Organizations Need to Tackle Now

Unforeseen market dynamics, the rise of disruptive technologies, new business models, and global competition are transforming the business landscape, especially large services organizations. As revenue growth slows down, professional services…Read More

Top 5 Mobile Timesheets On the Go to Make You More Productive in 2022

Time tracking software is the backbone of every company when it comes to recording time and attendance as well as project management. The demand for such software is always increasing…Read More

How can Large Service Organizations Maximize Resource Utilization to Drive Higher Project Profitability

Large services organizations are facing several challenges in their business. On one hand, they need to maintain a flexible hybrid workplace that supports collaborations and can bridge the gap and…Read More

Using shared services? These five technologies are a must

As organizations continue to scrutinize operating costs and look for areas to drive efficiencies, shared services centers (SSCs) are a no-brainer. The concept of a multi-function SSC has been around…Read More

Employee time tracking is dead

iBeacons, Bluetooth Low Energy, Proximity sensing and the obsolescence of time tracking as we know it. Businesses have to track the time their employees work for a variety of reasons,…Read More

Reducing Absenteeism with Effective Time Management and Absence Tracking

Workplace absenteeism is a major concern for American companies. According to the US Bureau of Labor Statistics, unplanned absences cost American businesses an average of 2.8 million workdays every year,…Read More
  • Polaris
  • Time & Project Insights
  • Time & Projects Solutions
  • Replicon Products
  • Replicon Users
  • Enterprise Time Tracking
  • Cloud
  • Corporate
  • Professional Services Management
  • Shared Services Management
  • Time and Attendance Management
  • Customer Feature
  • Time Intelligence
  • Industry News
  • Global Compliance Updates
  • Others