Time punching should only be used with timesheets based on the Configurable timesheet format.
Time punching is a method of recording work time in Replicon. Employees punch in when they start working, and punch out when they stop working. Punches can be recorded using:
There are three key advantages to using time punching:
Since Replicon’s CloudClock and mobile app can be used to create punches, time punching is well suited to a wide range of job scenarios, such as for employees who don’t have access to a desktop, or who work offsite.
You can require that the employee’s image and location be captured with each punch. An audit trail of locations and images is retained, allowing you to confirm no buddy-punching is occurring. You can also assign each worker a place (e.g. work site), which is defined by virtual geofences, and validate that workers are where you expect them to be using a map view.
Hours generated through punching can be viewed and approved on Replicon timesheets before being used in payroll calculations.
The typical time punch workflow is outlined below.
Employee creates in and out punches
Punches are automatically transferred to the employee's timesheet.
Supervisor views an audit trail of punch corrections and images, and a map view of locations
They can also view details of punches in reports.
Supervisor corrects any punch errors1
Supervisors can add missed punches, and edit or delete erroneous punches, to ensure the punch record is correct. An audit trail of all changes made to punches is retained.
Timesheets are submitted for approval
Timesheets can be set to auto submit when they are due, to allow submission even if the employee doesn’t have access to the Replicon web app and can’t manually submit.
Timesheet approvers approve time punch hours
Approvers can use the web app or a mobile device to approve timesheets that include the hours recorded through time punching. Approved hours can be exported to external payroll applications.
Two device-specific limitations exist related to punching, as described below. We have no current plans to address these limits as they represent rare use cases.
No, they are completely separate systems. Punches users create using a Clock In/Out timesheet cannot be viewed or managed in the same way punches created via the CloudClock or mobile app can.
Refer to Setting up punch entry policies for information on that subject.
1 Employees can also be allowed to correct their own punches, if your organization’s policies permit that.