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Time punching should only be used with timesheets based on the Configurable timesheet format.
Time punching is a method of recording work time in Replicon. Employees punch in when they start working, and punch out when they stop working. Punches can be recorded using:
Employees can be allowed to punch out for breaks and to record their time against activities and, if they're using Replicon Mobile or the web app, projects and tasks.
There are three key advantages to using time punching:
The typical time punch workflow is outlined below.
Employee creates in and out punches |
Employees can be allowed, via their assigned punch entry policy, to create punches using the web app, CloudClock, Replicon Mobile, or some other custom app. While punching in and out, employees can record breaks. Punches can be automatically rounded based on rounding rules. Punches are automatically transferred to the employee's timesheet. |
Supervisor views an audit trail of punch corrections and images, and a map view of locations |
Supervisors can view all time punches created by their direct reports using the web app or Replicon Mobile, so they can confirm the correct user made the punch, from the expected location. They can also view details of punches in reports. |
Supervisor corrects any punch errors (1) |
Supervisors can add missed punches, and edit or delete erroneous punches, to ensure the punch record is correct. An audit trail of all changes made to punches is retained. |
Timesheets are submitted for approval |
Timesheets can be set to auto submit when they are due, to allow submission even if the employee doesn’t have access to the Replicon web app and can’t manually submit. |
Timesheet approvers approve time punch hours |
Approvers can use the web app or a mobile device to approve timesheets that include the hours recorded through time punching. Approved hours can be exported to external payroll applications. |
Two device-specific limitations exist related to punching, as described below. We have no current plans to address these limits as they represent rare use cases.
No, they are completely separate systems. Punches users create using a Clock In/Out timesheet cannot be viewed or managed in the same way punches created via the CloudClock or mobile app can.
Refer to Setting up punch entry policies for information on that subject.
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(1) Employees can also be allowed to correct their own punches, if your organization’s policies permit that.