You can set up rules to automatically round time punches, either to make payroll calculations simpler or to give shift workers a grace period when starting or ending work.
Rounding rules are applied when the employee punches in or out via the web, mobile, or CloudClock applications. The employee will see the rounded value as the recorded punch time. However, both the original and the rounded times are available in reports and the punch Audit History available to supervisors and payroll managers.
If you're located in California, you should never round break times, as rounding those times violates California's labor laws.
To add a rounding rule:
Leave the Rounding Rules Details area empty.
You can make a copy of a rounding rule, in case you want to base a new rule on an existing one, or retain variations of two similar rules.
To make a copy of a rule, select the rule on the Administration > Punch Time Entry > Rounding Rules list page, then click More > Make a Copy:
Or, select a rule, then click the Make a Copy of this Rule link located at the bottom, right-hand corner of the rule’s page:
Grace period rounding is only supported when using the Scheduling add-on.
Grace period rounding can be used to give shift workers leeway when starting or ending their shift. You can choose how many minutes the employee can be late or leave early while still getting credit for working the full shift. If the employee punches in or out within the grace period, their punch will be rounded to their shift start or end time.
To set up a grace period:
For example, if you want to allow employees to be up to 10 minutes late, set the grace period to 10 minutes and 0 seconds. If an employee is scheduled to start at 9:00 a.m. and punches in at 9:07 a.m., their punch time will be rounded to 9:00 a.m. If the employee punches in at 9:12 a.m., their punch time will remain at 9:12 a.m.
The grace period applies before and after the shift times. For example, if a user punches in 5 minutes before their shift starts, the punch will be rounded. Rounding is not applied to shift breaks.
Interval rounding can be used to round punches to even portions of an hour. For example, you can round the punches to 15 minute intervals such as 9:00, 9:15, 9:30, and so on.
To set up interval rounding:
The interval is the portion of an hour that punches are rounded to. For example, to round punches to 9:00, 9:10, 9:20, etc, enter 10 minutes and 0 seconds. We recommend using an interval that is an even fraction of an hour, such as ½ hour (30 minutes) or ¼ hour (15 minutes).
The split specifies the threshold for rounding up versus rounding down. For example, to round down when a punch is made within the first 5 minutes of the interval, enter 5 minutes and 0 seconds. A punch at 9:03 a.m. would be rounded down to 9:00 a.m. and a punch at 9:06 a.m. would be rounded up to 9:10 a.m. The split must always be less than the interval.
Interval rounding is only applied when punching in and out. It is not applied to punch times recorded when starting a break.