Time punching setup checklist

Time punching is a method of recording work time in Replicon. Employees punch in when they start working, and punch out when they stop working.

The table below outlines all steps for setting up Replicon to allow users to track time by punching in and out. Features should be set up in the order given below.

Refer to How time punching works for more information.

Feature to set up

What the feature does

Configure at

Enable punch permissions

Allows users to access punch functionality.

Admin requires:

  • Punch Entry Policies
  • Punch Validation Rules
  • Places
  • Place Assignments (user profile)
  • Rounding Rules
  • Place Assignments

Supervisor requires:

  • Time Punches View and Edit (includes map view)

Payroll Manager requires:

  • Time Punches View and Edit
  • Time Punches View Map*

*This option is disabled by default, since it isn’t commonly used.

Administration > Employees and Organization > Permission Sets

 

Set up punch validation rules (Optional)

Punch validation rules define requirements for a punch, flagging invalid punches as either errors or warnings.They are assigned to punch entry policies.

Administration > Punch Time Entry > Punch Validation Rules

 

Set up punch rounding rules (Optional)

Rounding rules automatically round time punches, to make payroll calculations simpler or to give shift workers a grace period.They are assigned to punch entry policies.

Administration > Punch Time Entry > Rounding Rules

 

Set up punch entry policies

Punch entry policies allow users to create punches, and define a variety of settings related to punches.They are assigned to users in their user profiles.

Administration > Punch Time Entry > Punch Entry Policies

 

Create places (Optional)

Places are geographical ranges defined by virtual fences – sometimes known as geofences – that display as blue circles on punch maps, so supervisors can easily identify punches that fall outside the user’s assigned place.They are assigned to users in their user profiles.

Administration > Punch Time Entry > Places

 

Assign punch settings to users

On the Punch Time Entry tab:

  • You’ll need to assign each user a punch entry policy.

  • Optionally, you can assign them a default activity that will be selected by default when they punch.

  • Optionally, you can assign them a place that their punches will be validated against, providing they have the Punching at work location validation rule assigned in their punch entry policy.

On the Timesheets tab: Assign users a punch timesheet, if punch hours require approval, and will be used in payroll, billing, or costing.

Administration > Employees and Organization > Users > Punch Time Entry and Timesheets

FAQs

Can you define a fence’s perimeter by entering latitude and longitude coordinates?

No, you can only click a location, and define the radius of the of the fence area.

If a punch breaks a validation rule, is it still recorded?

Yes, punches are always recorded, and are flagged in timesheets, on x, and on y, if applicable, if they’re invalid.