Help Employees

Punching in and out using CloudClock

The CloudClock is a tablet device that acts as a time clock. You use the CloudClock to punch in and out for your shifts and breaks. The CloudClock is linked to your department or organization’s Replicon system for easy tracking of the hours you worked.

Once you’ve logged in to the CloudClock, you can create a punch. Punch in and out when you start and end each shift, based on your assigned schedule. Be sure to punch in and out at the correct times, so that you are paid correctly for the time you worked.

You may also need to record breaks you take, or transfer to a different activity or project/task. You can also use the CloudClock to view your timesheets to confirm that punches were recorded correctly.

Punching in

Some users will be able to select an activity or project to record their time against when they punch in, while others will not have that option.

Punching in without projects/tasks or activities

To punch in:

  1. Log in to the clock. A punch entry screen displays.

This screen will disappear if you haven’t punched in within 10 seconds. If this happens, you will have to enter your login name again.

  1. Complete any custom fields that appear.
  2. Ensure your face is visible in the circle, then tap the Clock In button.

A punch confirmation screen will display.

Punching in with projects/tasks or activities

You may be able to select a project/task or activity for your time to be recorded against when you punch in.

To punch in:

  1. Log in to the clock.
  2. Tap the Activity field or tap anywhere in the Client, Project, or Task field.

A Search for Activities or Search screen displays.

  1. Tap to select the activity or the client, project and task combination you plan to work on.

Your selection will populate the entry field.

  1. Complete any custom fields that appear.
  1. Ensure your face is visible in the circle, then tap the Clock In button.

A punch confirmation screen will display.

Transferring to a new project/task or activity

If you need to change the project/task or activity you’re working on during the day:

  1. Log in to the clock.
  2. Tap the Activity field or tap anywhere in the Client, Project, or Task field.

A Search for Activities or Search screen displays.

  1. Tap to select the new activity or the client, project and task combination you plan to work on.

Your selection will populate the entry field.

  1. Complete any custom fields that appear.
  2. Ensure your face is visible in the circle, then tap Transfer.

A punch confirmation screen will display.

You will remain logged in, but your time will now be recorded against the new project/task or activity. An Out time will be automatically added to the In punch you created for the previous project/task or activity.

Recording your breaks

You may see a Take a Break button on your punch entry screen in the CloudClock when you're logged in. If this is the case, your administrator has defined one or more types of breaks you can take, and you’ll need to punch to record your break times.

To record a break:

  1. Log in to the clock and tap the Break selection field.

A Search for Break Types screen displays.

  1. Tap the type of break you are taking.

Your selection will populate the entry field.

  1. Complete any custom fields that appear.
  2. Ensure your face is visible in the circle, then tap Take a Break.

A punch confirmation screen displays.

  1. When your break is complete, tap Resume Work. You can choose a new project/task or activity to work on, if applicable.

A break end time will be automatically added to the break punch you created.

Even if you don’t have the Take a Break button available, it is possible you still need to punch out and then in for unpaid breaks. Ask your supervisor if you’re not sure if or how you should record breaks.

Punching out

Typically, you should only need to punch out at the end of your shift, since breaks and changes in type of project/task or activity are recorded using the Take a Break and Transfer buttons, respectively.

To punch out:

  1. Log in to the clock.
  2. Complete any custom fields that appear.
  3. Ensure your face is visible in the circle, then tap Clock Out.

 

A punch confirmation screen will display.

Creating punches using voice commands

If you log in using a QR card or facial recognition, you may be allowed to create basic punches (punch in, out, or in and out for breaks) using voice commands. Voice-controlled options allow for touchless use of the clock.

Look for these indicators that show you are able to create punches using your voice.

To punch in with your voice, simply speak the command shown on each button (e.g. “Punch in”), and the clock will ask you to confirm your command.

If you punch against projects, activities, or custom fields, you can use voice commands to create those punches, but you’ll still need to tap the screen to select values.

Viewing your timesheets and editing punches

When you punch in and out using CloudClock, your time worked is automatically transferred to a timesheet. This timesheet may be used by your organization to carry out processes such as billing or payroll.

You can view your timesheets via the CloudClock:

  • To check your daily or weekly work, break, or time off total hours, or
  • To confirm your punches are correct, since a full record of all your punches displays for each day

Depending on the permissions you've been assigned, you may also be able to edit punches on your timesheets.

To view your timesheets:

  1. Log in to the clock.
  2. Tap the /wp-content/uploads/2018/06/Settings-icon.png icon in the top, left-hand corner of the CloudClock punch screen.

A panel will display on the left side of the screen.

  1. Tap Timesheet.

Your current timesheet displays by default.

 

  1. If you want to view a different timesheet, tap the date arrows at the top of the screen.

  1. View work, break, and time off summaries for the week at the top of the screen.

  1. To view data for a specific day, tap that day.

Data for the selected day will display on the bottom, left-hand portion of the screen.

  1. To edit a punch (if you have permission to do so), tap the punch. You'll have the option to:
  • Add new punches
  • Change the type of punch (Clock In, Transfer, Break, or Clock Out)
  • Change the project/task or activity for the punch, and
  • Change the date and time of the punch

FAQs

Can I edit my own punches?

You may be able to edit your own punches, depending on the permissions you’ve been assigned. You may have permission to edit the fields associated with the punch, such as the activity or break type. Or, you may have permission to edit all of the punch data, including the punch times. Employee edit of punch times is rarely allowed.

How early or late can I punch in?

Your start and end times will be recorded exactly when you create In and Out punches. Typically, you will not be paid for any time when you are punched in before your start time. However, if you are recorded as Out during your work time, your pay will likely reflect the time you were recorded as being away.

If your punch record is inaccurate, talk to your supervisor. They may be able to correct your punch history for you. Or correct errors yourself, if you are able to.

Do I have to submit my hours somehow?

Typically, no. In most cases your hours are automatically sent to your supervisor.

However, if you do have access to the web version of Replicon, and your timesheet isn’t automatically submitted on its due date, you likely have to submit your timesheet manually. Talk to your supervisor if you have questions about this.

Why can't I select a billing rate?

The CloudClock can only associate each punch with a single default billing rate -- the first billing rate in the alphabetical list of rates assigned to the project for a user. So, if you have billing rates assigned to you for a project, a rate will be associated with each punch by default.

Related links

How CloudClock works
How to use a CloudClock (video)
Booking and viewing time off using CloudClock
Logging in to CloudClock
Viewing your schedule using CloudClock

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