DCAA Compliance

DCAA Compliant Timesheets made easy by Replicon

The Defense Contract Audit Agency (DCAA), is an agency of the United States Department of Defense. DCAA is primarily responsible for performing all contract audits for the Defense Department (and, to a lesser extent, for other agencies outside DoD), and providing cost accounting and financial advisory services regarding contracts and subcontracts to all DoD components responsible for procurement and contract administration. Organizations who provide contract services to the DoD must submit to rigorous DCAA audits to ensure they are compliant with all policies or risk losing the contract if they fail to comply. Replicon is an instrumental part of Government Contractors’ strategy to ensure they operate under DCAA guidelines and maintain adequate audit trails.

Considerations for Contractors

Timekeeping procedures and controls on labor charges are areas of utmost concern to the DCAA, and the agency encourages contractors to submit related information electronically. Electronic submissions allow for instantaneous data transmission, increased accuracy of submissions and updates, and increased productivity of all involved in the procurement cycle.

For organizations that contract with the DoD, the DCAA has set specific guidelines to help ensure that the time spent on projects is accurately accounted for, and that there is no misrepresentation of facts or misuse of funds. Many contractors struggle to meet the terms of these guidelines, however, because of the requirement for meticulous, time consuming record keeping and strict workflows.

Streamline time capture associated with projects

Centralized time capture by project makes it easy for employees to enter time with comments, thereby improving accuracy while reducing the need for follow-up.

Configurable workflow for access, approvals, and edits

With the Replicon solution, contractors can ensure that time entries are accurate and that any changes are approved, commented on, and dated by the employee and supervisor, making it easier to track changes and reasons.

Ease of reporting for audits and secure storage

The advanced reporting capability enables organizations to store labor data securely in the cloud, report on it in the format they need, and easily access and provide requested data for audits.