Hyson, a business of Barnes Group Inc. (NYSE: B), is an international aerospace and industrial manufacturing and service provider which manufactures precision springs, stampings, and custom metal products.
Picture the scene. Every week, a staff member in Hyson Products’ busy human resources (HR) department collected completed paper timesheets from up to 100 salaried staff, keyed each timesheet into a spreadsheet, scanned them individually, and then emailed the spreadsheet and timesheets to the company’s Finance Accounting department for payroll processing. The entire process took the payroll coordinator up to 16 hours each week to complete. It was expensive and time consuming, and fixing the inevitable errors arising from manual data entry was an administrative headache.
Hyson, a business of Barnes Group Inc. (NYSE: B), an international aerospace and industrial manufacturing and service provider which manufactures precision springs, stampings, and custom metal products, knew it had to make a change. “Our business is all about innovation,” states Dwight Warner, assistant controller, Hyson Products. “We are world leaders in force generation platforms like nitrogen gas springs and metal presses systems. However, when it came to our internal payroll system, it was like stepping back in time.”
Take absence requests, for example. If a salaried staff member wanted to take time off, they needed to complete a paper time-off form, which was then passed to their manager for approval. The staff member would then take the piece of paper to the payroll department. Here an administrator would manually record it in a spreadsheet. “If anyone wanted to know how much time off they had left for the year, the first person they turned to was the HR administrator, who was overloaded with these frequent inquiries,” says Warner.
Reporting was another problem. The outmoded time tracking process made it very difficult for managers to monitor and analyze time-off requests, determine how much time off was owed to salaried staff, and ensure the company was meeting its compliance obligations for labor laws. Moreover, a lack of real-time insight into workforce productivity made it hard to identify and correct inefficiencies.
When the Hyson team first engaged with representatives from Replicon, one theme shone through: the quality of the Replicon people. “Everyone we met — from the Replicon implementation specialists and dedicated Customer Success Manager, to the training team — understood our business, our objectives, and the Replicon solutions themselves. As a cloud-based time tracking solution, nothing comes close to matching Replicon for ease-of-use, low total cost of ownership, and real-time analytics,” Warner explains.
Hyson is now using a cloud-based Replicon time tracking solution that includes the best-in-class Replicon TimeAttend product. TimeAttend automates the process of time and attendance tracking among salaried staff — which includes sales, engineering, and customer services teams — for faster, more accurate payroll processing. For example, instead of collecting paper timesheets and manually keying into spreadsheets for calculation, with Replicon the company is able to capture time for the entire pay period on one screen, create approval workflows, and then send data to the payroll department at corporate HQ with just a few clicks.
TimeAttend automates Hyson’s time off tracking and enforcement. Staff can request vacation, sick leave, and other types of time off, all in a self-service cloud environment. They can book partial or full days off and export the time-off data to Outlook. And they can instantly view their up-to-date time off balances. “Because it’s all done in the cloud, there’s no complicated IT overhead, the interface is straightforward, and staff can access the Replicon system remotely from anywhere,” says Warner. What’s more, real-time visibility into time and attendance data enables managers to analyze time off use, patterns, and availability.
"The Replicon solution has already enabled the company to decrease the payroll processing time from 16 hours per week to 20 minutes. The integrity of our transactions has increased greatly, and we can more easily comply with labor laws. Plus, we realized a total return on investment in just two months. What more could we ask for?"
By replacing tedious manual spreadsheets with the Replicon cloud-based solution, Hyson has reduced payroll processing time from 16 hours per week to just 20 minutes per week, and freed up HR staff time to focus on higher-value activities. Overall, Hyson believes the Finance Accounting department is 20% more productive using Replicon compared to using the previous paper-based timesheet/spreadsheet system.
Centralized time capture and payroll dashboards have enabled Hyson to maximize data integrity and almost entirely eliminate payroll processing errors. Prior to Replicon, Hyson was experiencing an average of one error per payroll run. Although this did not result in incorrect paychecks, it did absorb a significant amount of time and resources to make the adjustment on the next payroll period.
Replicon has proven to be highly popular among Hyson’s salaried staff: the cloud model, ease-of-use, and self-service capabilities like real-time views of time off balances have all contributed to fast, complete adoption of the Replicon solution across the organization. “We’ve had nothing but great feedback,” says Warner.