Additional configurable timesheet template options

Reopen Timesheet before Approval

Allows the user to open their timesheets that are awaiting approval in order to make corrections. To be reopened, the timesheet cannot have been approved by any approvers.

Reopen Timesheet after Approval

Allows the user to reopen their approved timesheets in order to make corrections.

Allow Blank Resubmission Comments

Allows the user to resubmit a timesheet that was reopened without entering any comments in the comments field that displays. Deselect this option to require resubmission comments.

Allow Blank Timesheet Comments

This option is not supported. Comments can always be left blank.

Auto-submit timesheet on due date

Submits the timesheet automatically when it is due.

This option is often enabled for CloudClock users, so they don’t need access to the Replicon web app.

View Pay Details

This option is not supported. See the option available in the Payroll Summary component instead.

Projects and Tasks

Allows the user to enter time against projects and tasks. Select Row to enable.

Billing Rate

Allows the user to choose whether the time is billable or non-billable and, if billable, the billing rate to apply. The options available on the timesheet are based on the selected project’s billing settings. Select Row to enable billing rate selection.

Activities

Allows the user to enter time against their assigned activities. Select Row to enable.

Comments

Allows the user to capture comments with each time entry. Select Cell to enable.

Custom fields

Allows the user to track custom data related to each row or cell in the timesheet using 'new'-type custom fields.

For example, you could allow a user to include the number of calls they made during the work period in question.

Use the toggle to choose either Row or Cell; the row option adds a column to the data grid so the user can enter data related to each row, while the cell option includes a custom field in a bubble when the user selects a cell and then clicks the plus icon.

Snap durations to the nearest

Determines whether the durations the user enters are automatically rounded. You can choose the increment to round to.

Allow negative durations

Allows users to enter negative durations to make adjustments for billing or costing errors. Typically used if the incorrect hours have already been billed, so the timesheet that includes the error can't be reopened.

View task progress bar

Displays a bar graph in timesheets, that shows hours worked / hours estimate for the task. Refer to What does the Progress column show? for more information.

These graphs can:

• Help supervisors and project managers manage time entry as estimates approach, so they comply with client agreements
• Aid employees in choosing the correct task to enter time against
• Help approvers validate time entry

Custom help URL

Displays custom help relevant to this component, that you provide, on the right side of the timesheet

Filter Projects By

Determines whether all projects and tasks are filtered by program or client

Name Formatting

Determines how Project and Task display in the task selector.

By default, Task is more prominent, but it might make more sense to your users to make Project more prominent.

Allow Selection of Projects/Tasks Beyond Start/End Dates

When disabled, projects or tasks whose date ranges do not overlap with the timesheet period dates range won't be available for selection in the task selector.

Allowing time entry outside of project/task dates can allow work to continue when projects overrun their date limits, while waiting for dates to be updated.

Advanced Search

Determines what filters display on the Advanced Search tab in the task selector

Title

Shows the title entered above the in/out component of the timesheet. A title is only required if you're adding custom help links to this component, since the help icon for the in/out table will display beside the title, and can help users identify what component the help applies to.

Track Breaks

Allows the user to track break times

Time Entry Comments

Allows the user to enter comments for each time entry

Split times that cross midnight

If the user is punched in at midnight, the system automatically creates an out time at 11:59 p.m., and an in time at 12:00 a.m.

Snap times to the nearest

Determines whether the in and out times are automatically rounded. You can choose the increment to round to.

Custom help URL

Displays custom help relevant to this component, that you provide, on the right side of the timesheet

Title

Shows the title entered above the in/out component of the timesheet. A title is only required if you're adding custom help links to this component, since the help icon for the in/out table will display beside the title, and can help users identify what component the help applies to.

Projects and Tasks

Allows the user to enter time against projects and tasks

Billing Rate

Allows the user to choose whether the time is billable or non-billable and, if billable, the billing rate to apply. The options available on the timesheet are based on the selected project’s billing settings.

Activity

Allows the user to enter time against their assigned activities

Comments

Allows the user to enter comments for each time entry

Custom fields

Allows the user to enter custom data for each time entry using 'new'-type custom fields.

For example, you could allow a user to include the number of calls they made during the work period in question.

Adds a column to the timesheet for each custom field you add, allowing users to record custom data against each row of data.

Break Time

Allows the user to track break times

Split times that cross midnight

If the user is punched in at midnight, the system automatically creates an out time at 11:59 p.m., and an in time at 12:00 a.m.

Snap times to the nearest

Determines whether the in and out times are automatically rounded. You can choose the increment to round to.

Custom help URL

Displays custom help relevant to this component, that you provide, on the right side of the timesheet