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Track Grant Fund Usage across Multiple Sources and Projects with our Advanced Grant Management Software

Replicon’s grant tracking solution helps nonprofits, educational institutes, and think tanks track grant fund usage across multiple sources and projects enabling them to face audits confidently.

Replicon’s Grant Management Software for Nonprofits

Replicon’s powerful project time tracking platform helps capture and attribute time and expenses to relevant grants and funding sources. Our comprehensive reporting capabilities provide more accurate, granular details and simplify the audit process.

Track Volunteer Hours against Grant Sources

  • Configure timesheets and expenses to capture the volunteer hours as per your grant management needs.
  • Leverage our advanced mobile app to enable your remote team members and volunteers to submit time and expense entries even from the field.
  • Accurate time tracking on grant funded projects by distinguishing grant workers working/non-working hours and allocating to the right funding sources.
  • Manage employee availability easily by enabling employees to book time off on their timesheet.
  • Utilize timesheet comments and attachments to give supervisors/grantors additional details.

Accountability for your Philanthropic Initiatives with Dynamic Approval Workflows

  • Leverage advanced validations to reduce errors on timesheets.
  • Ensure timely submissions from employees and supervisors using real-time alerts and notifications.
  • Model approval workflows that make sense for your grant management use case.
  • Real-time timesheet data validation and dynamic routing of timesheets help further reduce overheads and lead times.

Grant Management Simplified

  • Create multi-level work breakdown structures and set up relevant grant information within seconds.
  • Set up fund details and track actuals in real-time to monitor grant fund burn down.
  • Get a centralized view of all your work done across funding sources.
  • Access detailed information about volunteer hours, costs, grant funding sources, and workforce productivity.

Manage Grant Worker Productivity with Accurate Nonprofit Time Tracking

  • Set accurate hour targets for your employees and track productivity in real-time.
  • Easily manage reduced work hours and exceptions, such as holidays, time-off or non-working days.
  • Give your supervisors and executives up-to-the-minute visibility into hours and costs.
  • Manage grant performance and accountability with access to historical trends and real-time work progress.

Integrations For Your Grant Management Needs

  • Utilize our pre-built connectors or build your own using our web services API.
  • Seamlessly share time and project data with other applications within your grant administration ecosystem.
  • Connect with CRM, HR, PM, accounting, ERP or other proprietary systems using our pre-built connectors and integration services.

Plan Better; Be Audit-Ready

  • Define your grantee experience metrics and manage the performance of your grants accordingly.
  • Get real-time visibility into hours; track fund usage by funding source, and other grant-related metrics using our out-of-the-box reports.
  • Configure reports to match your audit needs and schedule them for periodic checks.
  • Proactively plan for funding needs by utilizing historical fund usage data.

Grant Management Use Cases

Grant Management Software Reviews: Why Nonprofits Choose Replicon

JoDonna P

Office Administrator

I like that Replicon is user friendly. Every feature is easy to use and figure out. At Kansas Health we use Polaris, timesheet, and time off tools. With my knowledge of Replicon, there is no way there is a more user-friendly system with everything built into it.

Shveta M

Accounting Manager

Allocation of time between C3 and C4, Grants allocation, App to approve timesheet, Dashboard that displays manager timesheets and time off waiting for approval. East to import time cards in the payroll system.

Administrator in International Trade and Development

For a non-profit, Replicon allows us to see exactly how much time our employees are spending on various projects, allowing us to reduce overhead costs and further demonstrate efficiency.

Frequently Asked Questions about Grant Tracking Software

Grant management software, in simple terms, is a tool to help non-profit organizations and grant managers administer their grant process from start to finish. These tools help organizations manage grant applications and track grant funding, while simplifying administration of all grants under their management.
A grant management software can help in managing grants, funding, scholarships, corporate giving, and other types of giving for charitable programs. The software helps non-profit organizations track all the work that is being done to ensure that the funds are being used correctly. Another critical function of the software is to provide a complete audit trail of documentation and data to comply with any audit requests that may arise in the future.
Grant management comprises the end-to-end process and administration of grant lifecycle. The grand lifecycle stages include identifying the community to serve, organizing the grant, inviting donations, disbursing grant funds and accurately tracking fund utilization.

Learn more about the products that support your Grant Management use case


Capture and attribute all time & expense to relevant grants and funding sources

Project Time Expense Tracker


Gain complete visibility into employee staffing and Manage time off liabilities

Employee Time Off Management


Simplified project time and expense tracking software for your business

Project Time Expense Tracker

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