Our platform comes built-in with these expansive capabilities to meet your diverse workforce management needs
Configurable
Timesheets
Time Off
Schedules
CloudClock
Mobile
Approvals
Validations
Gross Pay Engine
Compliance
Integrations
Global
Agile & Configurable
Easy to make the platform meet all your business needs
Timesheets
Track time with prebuilt or customized templates against jobs, tasks, and activities
Time Off
Manage time off policies & compliance with visibility into time off calendars
Schedules
Create and manage employee schedules to meet your shift requirements
CloudClock
Enable employees’ to clock in/out with our AI-powered time clock app
Mobile
Enable every employee with instant platform access and get real-time visibility
Approvals
Use our approvals library for standard workflows or build dynamic workflows
Validations
Configure data validation rules to be compliant with business process requirements
Global
Deploy globally across your business to leverage as a single source of truth
Gross Pay Engine
Use our pay rule library to convert employee hours into gross pay information
Compliance
Use our prebuilt library or configure rules for your global labour compliance needs
Analytics
Real-time insights into projects, people, and other metrics that tie into time
Integrations
Share time & attendance, time off, and gross pay data with your ecosystem
Payroll Workbench
Get a unified view for exceptions, validations and adjustments to manage payroll exports
Crews
Get visibility into your crews’ time and availability to better manage your their work
Attachments
Include additional docs or info in projects, expenses, time off and timesheets
Notifications
Email, mobile and in-product notifications to drive actions and process requirements
Pay Rates
Configure employee pay rates with activities and dates to help calculate accurate pay
Roles and Permissions
Map permission sets to roles within your organization
Calendar
Define work and holiday calendar for your organization, locations and resources
Organization
Model organizational hierarchy and enable access for better control and visibility
Groups
Structure employees, departments or locations for modelling and data access
Languages
Set up language based on location, department, or employee preferences
Currencies
Set up currencies and conversions based on location, department, client and more
Projects
Model jobs and task hierarchies to track projects according to organization policies
Clients
Give your business complete visibility into all client metrics to work smarter
Rates
Use our rate structure to track your costs and manage your client billing
Invoice
Bill your clients for all project time and expenses using our built-in moduleAgile & Configurable
Easy to make the platform meet all your business needs.
Built-in flexibility
Enable appropriate tweaks to adjust to the right business needs with built-in configurability.End-to-end workflows
Customizable to meet your unique requirements leveraging comprehensive end-to end workflows.Reduce change management
Accelerate business growth with reduced change management and customization outside of the platform.Accelerated ROI
Achieve ROI in months, not years with quicker implementation at a lower cost.Available in these products:
Timesheets
Capture and track time the way you want with prebuilt or customized templates against jobs and activities.
Track time as per your needs
Capture durations, in/out times, or clock in/out or utilize our platform to capture activity, job information and apply custom attributes as per business needs.Any device, anytime
Enable every employee in the organization to capture their time on any device, from anywhere, anytime and keep the business informed about their work.Real-time job data
Enable real-time job progress tracking for employees against set targets for improved productivity.Accurate gross pay, costs and billing
Ensure accurate, enriched time data is available to your accounting, payroll, or backend systems for billing, costing, consolidation or any other purposes.
Available in these products:
Time Off
Manage employee availability with total visibility into their time off calendar and manage compliance.
Global time off needs
Manage your global employee time off, vacation types, holidays and more.Unlimited policies
Model unlimited global time off policies for vacation accruals, resets, effective dates and more as per your business needs.Calendar view
Supervisors can utilize our calendar view to understand employee availability while approving and scheduling.Shared calendar
Shared calendar views help crews/teams to plan their vacations and holidays better.Manage time off liabilities
Finance leaders can stay on top of their teams’ time off liabilities and use this information for financial reporting.Available in these products:
Schedules
Create and manage employee schedules to meet your shift requirements.
Manage shifts
Leverage advanced capabilities to create and manage your shifts.Optimize staffing
Quickly make scheduling decisions while avoiding over or under-staffing.Publish schedules
Publish or unpublish schedules with a single-click to let employees know their shifts in advance.View on any device
Enable employees to view their upcoming shifts and published schedules in an instant on the web, CloudClock or a mobile device.Shift adherence
Easily track shift adherence for employees and manage compliance.
Available in these products:
CloudClock
Leverage our AI-powered time clock app to enable employees’ to clock in/out.
Self-service capabilities
Enable employees with a self-service kiosk by transforming any iOS tablet into an intelligent time clock.Minimal costs
Deploy as many clocks as needed with minimal costs compared to traditional clocks.Facial recognition
Make clocking in/out unobtrusive using our advanced time clock functionalities like facial recognition. No need to remember User IDs or use clunky badges.Shifts, jobs, meal breaks & more
Enable employees with capabilities to check shift information, transfer time to projects and manage meal/rest breaks.Reduce time theft
Completely eliminate employee time theft with photo capture on clock-in and a corresponding photo audit trail.24/7 monitoring
Benefit from round-the-clock monitoring of clocks for detecting and fixing problems by the Replicon team.Available in these products:
Mobile
Create and manage employee schedules to meet your shift requirements.
Real-time attendance
Enable access to the Replicon platform for all your employees anytime, anywhere and on any device for real-time attendance tracking.Proactive decisions
Instant inputs provide business leaders with actionable insights to make proactive decisions.Push notifications
Push notifications and alerts enable everyone across the entire business to collaborate and stay on top of their work.Face ID, chatbots and more
Leverage our advanced capabilities like Face ID, Touch ID, and intuitive chatbots to make time tracking even more unobtrusive.GPS tracking and geofencing
Utilize GPS tracking and geofencing to track location details associated with time entries and make informed decisions.
Available in these products:
Approvals
Use our approvals library for standard workflows or build dynamic workflows that work for your business.
Multi-level approvals
Leverage our supervisor or multi-level approval workflows to tightly manage employee timesheets.Dynamic workflows
Define dynamic approval workflows that support your business based on real-time data – Include supervisors, finance, payroll and other people in the approval chain.Instant alerts
Utilize instant alerts and validations to ensure timely reviews and streamline the end-to-end gross pay process.Enable collaboration
Improve collaboration within the teams with complete visibility into the process and the approvers.Improved control
Improve business control to rein in labour costs, reduce overtime, & manage absences with timely and accurate information.Available in these products:
Validations
Configure data validation rules to enforce and be compliant with business process requirements.
Prebuilt rules
Leverage our prebuilt validation rules to ensure timesheet accuracy at the source.Reduce errors
Eliminate data cleansing and manual data checks with custom built rules to capture and catalogue required business attributes.Improve policy adherence
Ensure time data complies to your business policies and ensure a smooth flow to your payroll, HRMS, accounting, ERP and other backend systems.Enable proactive action
Keep your employees and managers informed about actions needed.Consistent processes
Standardized data collection with streamlined processes enables better collaboration.
Available in these products:
Global
Deploy globally across your business to leverage as a single source of truth.
Global locations
Easily manage global time & attendance , time off, gross pay, wage-and-hour compliance, client billing, revenue recognition, and more.All employees
Handle the complexity of multiple locations with multiple employee types and multiple local systems with ease.Single system of record
Leverage as system of record for time and easily connect to other backend system.No incremental costs
Add locations with zero fixed costs and minimal incremental operating costs and effort.Global governance
Support for global governance and local administration simplifies business operations.Available in these products:
Gross Pay Engine
Use our pay rule library to convert employee hours into gross pay information.
Time to gross pay
Generate payable time and pay data based on pay rules, pay policies, shift details, and employee profiles.Real-time gross pay
Manage updates to gross pay in real-time as the source time data or policies change.Validated and accurate
Easily validate pay data, perform adjustments and take care of exceptions to reduce rework.Payroll exports
Leverage configurable templates to automate payroll exports to multiple vendors streamlining the process.
Available in these products:
Compliance
Stay on top of your global labour compliance needs using our prebuilt library or configure rules as per your needs.
Global pay rules
Preconfigured global pay rule compliance enables consistent application of statutory labour regulations with ease.Compliance dashboard
Compliance dashboard enables real-time visibility into status of local and global pay rules used by your business.Labor law updates
Compliance updates from our experts help your team stay on top of upcoming labour law changes.Ensure compliance
Completely automate pay calculations leveraging the pay rules and ensure compliance.Available in these products:
Analytics
Real-time insights into labour costs, compliance, and other metrics that tie into time.
Flexible reporting engine
Comprehensive reporting engine serves your gross pay data as per your business needs in real-time.Prebuilt reports
Leverage reports to get the data you need from categories like timesheets, jobs, clients, time off, expenses, costs, payroll and more.Business metrics
Gain real-time visibility and control over critical metrics like labour costs, overtime, compliance, payroll etc.Dashboards
Use powerful, dynamic charts and dashboards to get the big picture.Customize as needed
Customize the reports to match your organization’s needs.Schedule reports
Schedule runs and share reports with business leaders.
Available in these products:
Integrations
Share all time & attendance data with your ecosystem using connectors or web services.
Integrate with any system
Quickly and easily integrate Replicon with any Payroll, ERP, HRMS system that your business uses.Enable gross pay and costing
Share critical employee time data with your ecosystem to enable gross pay and costing.Turnkey integrations
Easily implement, deploy, and upgrade with turnkey and seamless cloud-based integrations.Prebuilt connectors
Utilize our prebuilt connectors or leverage our web services API to build custom integrations based on your business needs.No more double entry
Reduce double entry and streamline your consolidation, payroll, costing and billing processes.Available in these products:
Payroll Workbench
Enable payroll teams with a unified view to manage exceptions, validations and adjustments of all gross pay information for payroll exports.
Manage gross pay
Benefit from a centralized platform to manage all time & attendance data.Full status visibility
Gain complete visibility into timesheet status and take proactive action.Improve transparency
Improve accuracy and transparency into organization critical payroll data.Manage exceptions
Manage exceptions, validations and adjustments to your gross pay information from a single screen.Configure payroll format
Use the predefined payroll formats or configure your own to meet your business needs.Multi-system exports
Easily export even to multiple payroll systems with a flexible platform.
Available in these products:
Crews
Get visibility into your crews’ time and availability to better manage your projects and jobs.
Crew time entry
Foremen or individual crew members can quickly and easily punch in/out each day.Mass edit/entry
Equip supervisors with mass time entry and edit options to make changes without any administrative overhead.Job assignments and costs
Simplify job assignments and manage allocations to cost codes for accurate costing and pay.Offline capabilities
Offline capabilities enable the crew and foreman to stay on top process their time entries reducing delays.Real-time crew management
Easy to control job costs and crew productivity with real-time insights into work, time, pay, and cost related metrics.Available in these products:
Attachments
Include additional documentation or supporting information in timesheets, time off and expenses to provide details or justify work done.
Supporting documents
Enhance your business process governance with supporting documentation and improve audit compliance processes.Mandatory attachments
Enable validation rules to make attachments mandatory to meet business policies.Link to time, time off or expenses
Store and attach documents or links (like Google docs, Dropbox, MS Sharepoint) as part of the timesheet, expenses and time off entries to give additional information.Prevent information loss
Prevent loss of critical information by ensuring all relevant documentation is attached.
Available in these products:
Notifications
Email, mobile and in-product notifications to inform and drive timely actions while enforcing business process requirements.
Real-time notifications
Notify your users in real-time of events and actions to be taken to fulfill business process requirements.Job assignment information
Notify your users on new work assignments or when assignments change.Initiate corrective actions
Create real-time alerts to notify users when business metrics reach a certain threshold to initiate corrective actions.Notification library
Leverage our alerts and notifications library to keep your team aware of the processes and next steps to enable effective collaboration.Available in these products:
Pay Rates
Configure employee pay rates and associate them with activities and effective dates to help calculate accurate pay.
Assign pay rates
Enable accurate employee pay calculations by assigning pay rates.Flexible rates assignment
Flexibility to assign different rates based on type of work, location, time of day & more attributes.Complex rates
Model complex scenarios as needed by your business.Effective dates
Leverage effective dates and associate them with pay rates to manage changes and for audit trail.Accurate gross pay
Ensure accurate costing and gross pay calculations.
Available in these products:
Roles and Permissions
Customize your end-user experience with unique permission sets mappings to roles within your organization.
Enable right access
Enable your teams with the right access levels to the Replicon platform using roles and granular permission sets.Map roles
Map your stakeholders to specific roles utilizing our preconfigured personas or create your own to define their responsibilities.Control data visibility
Control data access and visibility with custom permission sets mapped to specific roles as per your business needs.Global governance
Manage global administration with local control by mapping groups and subgroups to specific roles.Available in these products:
Calendar
Configure employee pay rates and associate them with activities and effective dates to help calculate accurate pay.
Team calendar
Manage your global team calendars in real-time.Employee availability
Managers can utilize calendar views to understand employee availability while scheduling.Shared view for planning
Shared calendar views help teams collaborate and plan their vacations and holidays better.iCal, Outlook and Google sync
Easily sync up Replicon calendar view with Outlook, Google or Apple’s iCal for convenience and increased adoption.
Available in these products:
Organization
Model your organizational structure and enable access for better control and visibility.
Map organization hierarchy
Complete flexibility to customize organizational hierarchy as per business requirements.Organize teams
Organize your teams for better security, access, and visibility into your company’s critical information.Give right access
Restrict administrators & payroll from viewing or editing users outside of their assigned organization structure.Payroll-specific access
Payroll managers can assign and manage resources who are part of their organization hierarchy.Local administration
Administer local business policies from a central location for centralized visibility and control.Available in these products:
Groups
Structure your employees, departments or locations for organization modeling, data access and visibility.
Custom groups
Organizing employees, projects, and your business using customizable groups – locations, departments, divisions, service centers, and cost centers.Flat or hierarchical structure
Model groups to be flat or as a hierarchy as per your organization structure and business needs.Visibility based on groups
Manage data access and visibility for users based on locations, departments or service centers.Effective dates
Track employee transitions between groups with effective dates to manage audits and meet compliance needs.
Available in these products:
Languages
Set up language for your organization based on location, department, or employee preferences.
Language selection
Select languages based on where your employees are.Zero translation needs
Eliminate the need for translation and provide an intuitive user experience.Improve collaboration
Improve collaboration and streamline your time tracking process for payroll.20+ languages supported
Support for English, French, German, Spanish, Japanese, Chinese (Simplified and Traditional), Portuguese, Danish, Hebrew, Czech, Polish, and more.Available in these products:
Currencies
Set up multiple currencies and conversions for your organization based on location, department, client or other parameters.
Multi-currency support
Effectively manage your distributed employee base by setting up their payroll in their local currency.Accurate costs
Utilize location-specific currencies for employees to map their costs accurately.Simple conversions
Simplify conversions between various regions working on projects to a desired currency to manage costs and payroll.
Available in these products:
Projects
Model your jobs to be managed and associated tasks hierarchies to be tracked the way your organization policies require.
Complex WBS
Set up projects with complex work breakdown structures based on your needs.Project budgets
Manage projects within budget, estimates and cost constraints.Allocation & utilization
Maximize your project resources allocations and utilization with target billable hours.Cost and billing rates
Track your project time, apply multi-level rates to maximize client billings, margins and profitability.Project progress
Take control of your project delivery with a real-time view of project progress, resources, work done and work remaining to be done.Available in these products:
Clients
Model your vendors and clients and associate them with project and programs. Give your business complete visibility into all client metrics to collaborate and work smarter.
Internal or external customers
Manage customers, vendors, fund sources, service partners or internal departments using the client entity.Consolidated client view
Leverage actionable insights with a consolidated view of all client-specific projects and engagements.Profitability metrics
Access real-time metrics like costs, billing, profitability, and more to better assess your client relationships.Client delivery
Bring transparency into project delivery by providing visibility to clients into what work is being done through configurable reports and views.Streamline client processes
Streamline costing, billing and consolidation processes w.r.t clients.
Available in these products:
Rates
Use our multidimensional rate structure to track your costs and manage your client billing.
Multidimensional rates
Utilize project-specific, user-level, role-based rates or create custom ones to generate billing and costing information.Increase billing
Maximize your resource time into billable amount based on the roles they perform in the project.Model requirements
Leverage our versatile rate modelling to accommodate various client/project requirements.Effective dates
Leverage effectivity dates to manage rate structures and align them with ongoing cost and margin requirements.Rate cards
Build rate cards with effectivity dates for each role to model long-running client engagements.Available in these products:
Invoice
Bill your clients for all project time and expenses using our built-in module.
Configurable invoices
Customized invoicing as per your clients’ billing needs using our configurable invoicing engine with multiple templates.Manage payments
Easily manage payment terms, aging, and tracking of overdue invoices as per your business needs.Multi-currency support
Invoice your globally distributed client base with multi-currency support and factor-in discounts and add adhoc invoice line items.Integrate with accounting/ERP
Integrate invoices with your accounting, ERP or back-office systems to seamlessly share billing data.Streamline invoicing
Achieve complete control over client invoicing and manage invoice adjustments, exceptions, and delinquencies with ease.
