Some companies pay employees different rates depending on certain conditions, such as:
For example, a professional mover might be paid $13 an hour when moving, but $16 an hour if they’re driving a moving truck. And the mover’s pay may also vary based on other factors, such as whether or not they’re supervising other movers.
If you’re using TimeAttend Plus, you can base pay rates on the activity the employee worked on. If you’re using Workflow Management, you can base pay rates on the activity the user worked on, on timesheet drop-down custom field values you’ve defined, or on a combination of those.
You’ll need a custom pay rule to use activity-based pay rates. To have a custom rule set up, contact your account manager or Replicon Support.
To assign activity-based rates, you’ll need to:
Before you can associate activities (or custom fields) with pay rates, you'll first need to select the fields you want to use from the Pay Rates page.
To select fields to use with pay rates:
All the fields you selected are now available to associate with pay rates in user profiles.
Once you've selected the fields you want to use with pay rates, you need to associate those fields with rates in individual user profiles.
To assign activity-based pay rates:
The default rate will be used when none of the conditional rates are in effect. You can leave this blank, if the user is only paid when an activity or custom field value is selected in their timesheet. Rates associated with activities or custom fields will always override the default rate, when they apply.
If you’re a Workforce Management customer, if you associate multiple conditions with a pay rate, all conditions must be satisfied for the rate to apply. For example, if you associate a $200/hr pay rate with Coding AND your North Pole location, both of these options must be selected in the user's timesheet for the $200 rate to be paid.
Activity-based rates will only be paid to users with the necessary pay rule, activities, and timesheet templates assigned.
To confirm users are set up correctly, within their user profile:
Once you’ve set up pay rates, you can easily review all of them from a single location to ensure they’re accurate.
To review rates for multiple users at once, go to Administration > Pay Codes and Policies > Pay Rates.
A list of all users and their assigned rates displays, along with any effective dates. You can filter this list by user name, department, employee type and, if applicable, groups.
All pay rates are assigned on the Payroll tab of user profiles.
If you associate an activity that doesn’t apply to a user to one of their rates, Invalid Value will display for the user. In this scenario, since the user isn't assigned the activity, they won't be able to enter time against it, so there's no risk of making an erroneous payment. If you later assign them the activity, the pay rate will become usable.
You can check that the timesheet is open, and then trigger recalculation of the pay rule by accessing the timesheet, by clicking the Recalculate button on the timesheet, or by selecting the timesheet and clicking Update Pay Calculations on the Payroll > Timesheets page.
All assigned rates are available on the Administration > Pay Codes and Policies > Pay Rates page. Only default rates will display in reports. If an activity-based rate was in effect for an entry, the pay rates column in reports will be blank for that entry.