Running payroll reports

You may need to use reports to:

  • Review pay details
  • View the details of payable time, time off, and expenses

For information on using reports, refer to the reports topics.

Key reports of interest to payroll managers

Default report name

Common uses for the report

Template it’s based on

Employee Pay Details

Track each employee’s hours and pay, broken down by pay code

Employee Pay Details

Time Off Liability1

Review what is owed to employees for unused time off balances

Time Off - Balances

Time Off Transactions

or 

Time Off Balance

Track time off balances by time off type, including accruals and time off taken

Time Off Transactions

or 

Time Off - Balances

Timesheet Period Details

View the details of time entered by employees

Timesheet Period

Expense Reimbursements

View amounts owed to employees for expenses

Expense

Timesheet Audit Trail

View changes made to a timesheet, including who made them and when

Timesheet Audit Trail

Time Off Audit Trail

View changes made to time off bookings, including who made them and when

Time Off Audit Trail

1 This default report is only available in the TimeAttend and TimeOff products. If you are using our new time off system, create a report from the Time Off Transactions template to access this information.

Key fields of interest to payroll managers

For information on what fields are available in each report, refer to the Replicon Reports Field Matrix.

Field name

Description

Template it's available on

Pay Code Name

Indicates which pay code the hours are allocated to

Employee Pay Details

Timesheet Period

Pay Code Hours

The number of hours associated with that pay code, for the selected data range

Employee Pay Details

Timesheet Period

Pay Code Multiplier

The multiplier to apply to the employee’s hourly payroll rate for those hours

Employee Pay Details

Timesheet Period

Pay Amount

Pay Code Amount

The amount owed to the employee for their time, based on their hourly payroll rate and the pay code multiplier. (BC) indicates the amount is in the system’s base currency.

Employee Pay Details

Timesheet Period

Cost of Remaining Time Off

The amount that would have to be paid out to each employee for unused time off. Based on the employee’s hourly payroll rate and the available hours for the time off type.

Time Off Transactions

or 

Time Off - Balances

Bradford Factor

The Bradford Factor is used by human resources departments to monitor the length and frequency of employee absences

Time Off Transactions

or 

Time Off - Balances

Modification Summary

Summarizes the changes made to the timesheet. Alternatively, you can use the Field, Original Value, and New Value columns if you do not want to view the changes in summary.

Timesheet Audit Trail