Making manual holiday pay adjustments

Holiday pay is pay that is made over and above the regular rate for time worked on a designated statutory holiday. Holiday pay is calculated as part of the Canadian pay rules that are included in the Replicon pay rules library. 

Making manual holiday pay adjustments

Payroll managers may need to make manual adjustments if an employee's holiday pay is being calculated incorrectly. For example, if an employee has an unexcused absence that renders them ineligible for a holiday, an adjustment may be required.

Adjusting a holiday for an invididual employee

If you have a single employee whose holiday pay needs to be adjusted, we recommend moving or removing the statutory holiday on their individual timesheets.

To delete a holiday for an individual employee:

1. Go to Administration > Employees and Organization > Users and click the name of the user.
2. Select Schedule.
3. Set their Holiday Calendar to None.

4. Go to the user's timesheet with the holiday entry you wish to remove and delete the entry.
5. Once the pay rules have run for that timesheet period, reset the user's holiday calendar in their user profile.

Adjusting a holiday for a group of employees

If you have a large group of employees whose holiday pay needs to be adjusted, we recommend moving or adjusting the holiday on the holiday calendar. For example, if Christmas falls on a Sunday, move the holiday to the Monday.

To move a holiday on a holiday calendar:

1. Go to Administration > Company > Holiday Calendars.
2. Select the holiday calendar that applies.
3. Select the holiday you want to adjust and click Edit.

4. Select the date you wish to move the holiday to.
5. Click Save to save the change.
6. Click Save to save the holiday calendar.

For information on editing holiday calendars, see Setting up holiday calendars.