Holiday calendars define the set of statutory (civic) holidays that users are entitled to take off. You can create a holiday calendar for each different set of holidays used in your company, reflecting regional differences in holiday allotment or part-time versus full-time holiday entitlement.
Holiday calendars are assigned to users in their user profiles. You can select a default holiday calendar that will be assigned to each new user automatically.
You can also mass add holiday bookings to holidays from the holiday calendar interface.
The holidays you assign to a user:
In addition, users can view holiday calendars for other locations in your organization, allowing them to see when their colleagues will be unavailable.
To add a holiday calendar:
To add holidays to the calendar:
If you chose the Specific number of hours option, enter the duration of the holiday, and whether it should count as a full or partial day work day for the user.
Refer to Adding multiple holiday bookings at once for more information or see the Adding bookings for a holiday section below for more information.
You can now assign holiday calendars to users in their user profiles.
If you need to edit or delete an existing holiday, select it so it is highlighted, and then click the Edit or Delete button.
|
Option name |
Description |
|---|---|
|
Full day |
The duration of the holiday is the number of hours the user is scheduled to work that day. |
|
Half day |
The duration of the holiday is half the number of hours the user is scheduled to work that day. |
|
Specific number of hours |
This option lets you specify the length of the holiday, rather than basing the length on the user's scheduled hours for that day. It can be useful if, for example, users are entitled to a holiday they're not scheduled to work on, or if you schedule users for a broader range of hours than they actually work. If you select this option, you'll need to choose whether the holiday is scheduled as a:
For example, a six-hour holiday could be either a full or partial day off, depending on your company's requirements. Holidays that use only the Specific number of hours option will only auto-populate if the holiday time off type is set to hours. |
|
Full day with no holiday time |
This option is typically used to define unpaid holidays that need to be tracked so users know which days they have off, and so they're paid at the appropriate premium rate if they happen to work on an unpaid holiday. No autopopulation occurs with this option, since there are no hours to populate. If a user attempts to add a booking to a day with this kind of holiday on it, no time off will be deducted from their balance since this constitutes a full day off. |
You can choose to add a holiday booking to all users assigned the associated holiday calendar when adding a new holiday for an existing holiday.
To add a booking for an existing holiday, click the 
icon for that holiday.
A booking is not added on days with an existing holiday booking. Refer to Adding multiple holiday bookings at once for more details.
You can use this option in conjunction with the holiday booking auto-population option, to manage holiday bookings.
To correct holiday bookings, you’ll first need to delete the error bookings, as this action does not update existing bookings.
To make assigning calendars easier, you can set the calendar that is assigned most often in your company as the default. This default will be assigned to all new users added to your system.
To set a default calendar:
Each user can be assigned a different holiday calendar, so you can assign the part-time staff a different holiday calendar if they are entitled to different holidays.
No, that option isn’t available.
Yes, they can incorporated into pay rule custom scripts.