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Depending on your permissions, you may be able to edit or submit timesheets on behalf of your direct reports. You might need to do this to keep your reports’ timesheets moving through the approval process, so that clients can be invoiced, project costs reconciled, and payroll processed in a timely manner.
You may also be able to delete timesheets belonging to your direct reports, although we don’t typically recommend doing this as it can disrupt the timesheet’s audit trail.
To edit a report’s timesheet:
You can filter by the Waiting For My Approval or Not Submitted approval status, user name, and date range, if necessary, to find the timesheet.
If you are the timesheet’s only approver, the timesheet will be automatically approved once you submit it, as your approval is implied.
To submit a report’s timesheet:
You can filter by the Not Submitted approval status, user name, and date range, if necessary, to find the timesheet.
If you are the timesheet’s only approver, the timesheet will be automatically approved once you submit it, as your approval is implied.
We don’t recommend deleting timesheets, since this could interfere with the time entry audit trail. The ability to delete a timesheet is not a system default for supervisors, so you may not have permission to delete timesheets.
To delete a timesheet:
Filter, if necessary, to find the timesheet you want to delete.
If you make changes to a timesheet, the user will receive an email notifying them that it was edited, assuming this notification is enabled for the user.
If you submit a timesheet on a user’s behalf, when they receive notice that it was approved, that email will indicate who the timesheet was submitted by.
No notice is sent if a timesheet is deleted.
If a timesheet is already approved, you may be able to reopen it and make changes.
If changes aren’t needed urgently, or you want the user to be directly accountable for their own edits, you can reject timesheets instead of editing them yourself. In this case, the user can make the necessary changes and resubmit.
If you can edit the user’s timesheet, you should be able to convert their overtime to time off.
Yes, providing the Prevent Changes to Invoiced Timesheets workflow condition isn’t enabled in the timesheet’s template. Refer to Correcting billing errors for more information.