If your organization requires that employee timesheets, expense sheets, and time off bookings be approved, you will need to:
For more information on approvals, refer to How approvals work.
Refer to Setting up approval paths for information on that topic.
A Supervisor approval path is assigned to new users by default for all types of approval paths (timesheet, expense, and time off).
You can change the default to your most commonly-assigned path. To do this:
Approval permissions are defined in the approver’s assigned supervisor, project management, or client representative permission set, as applicable.
Ensure each user who is included in an approval path has the appropriate approval permissions assigned. Approvers will need Approve permission to complete approvals. You can also allow all approvers except client representatives to edit items they approve, and all approvers to reject items without including rejection comments.
Update approvals at Administration > Employees and Organization > Permission Sets . Assign permission sets to users on the Roles & Permissions page in user profiles.
If you set up the Show Notice when Approving permission, a notice will display in the confirmation dialog when supervisors approve timesheets. Refer to Setting up approval notices for more information.
Approvers with timesheet approval permissions can approve time entries.
Replicon includes several approval notifications that can alert users when items are awaiting their approval or when their items are due. These can help ensure approvals are completed in a timely manner.
For approvers, you can send automatic email or mobile notifications that notify them:
For employees, you can set up mobile or email notifications that alert them:
To set up notifications, enable the ones you want to use at Administration > Notification System > Email Notifications or Administration > Notifications System > Notifications. Assign applicable notifications to users on the Notifications page of user profiles.
You may have the option to display a notice to supervisors when they approve timesheets. Notices are defined in the supervisor's permission set.
The notice will display when the approver is prompted for comments.
When creating or editing a booking on behalf of one of their reports, a supervisor assigned this permission can submit the booking even if it triggers validation errors. For example, the supervisor could overdraw the time off balance beyond the overdraw limit allowed in the assigned time off policy.
Yes. Select the Automatic Approver option when assigning a timesheet, time off, or expense approval path in user profiles, and the items will be approved automatically when they're submitted.
Yes. See Assigning a substitute user for more information.