Each user who uses Replicon needs at least one product assigned to them in their user profile. And they may need licenses for multiple products, depending on what features that user requires.
When you sign up for your first Replicon contract, you'll need to talk to one of our account representatives to purchase licenses. But once you have a contract – be it monthly, or longer – you'll be able to carry out some or all of the following functions from within Replicon:
Some customers with existing contracts can purchase additional licenses from within Replicon. If you don't see the interface described below, please contact your Replicon account representative to purchase licenses.
To purchase additional licenses:
The system calculates the prorated cost of the licenses for the remainder of your contract.
A confirmation message displays. Replicon will send you an invoice.
Each user must be assigned a license for a product before they can access its features. Before a license can be assigned, a license must be purchased and available for use.
To assign licenses to a user:
This page will only display products you've already purchased.
Once a user is assigned a license, you must also assign them permissions and templates. These control what data and actions are available to the user.
To confirm how many seats you have, go to Administration > System and Security > Manage Account. A License Summary box displays at the top of the page. It shows how many licenses you've purchased and how many are currently assigned for each product you use.
Click on the numbers under Licenses Assigned to see a list of all users with a license for that product.
Some customers can renew an existing contract from the Manage Account page in Replicon. All self-managed license renewals are set to the length of the existing contract. If you’d like to renew for a different period, talk to your account representative.
If you are able to renew, a Renew Contract button will appear in the Contract box on the Manage Account page a few weeks before your contract is due to expire. If you don't see the Renew Contract button, please contact your account representative to process your renewal.
If you're able to renew your contract yourself:
Your existing contract should display in the Contract drop-down towards the bottom of the page.
If you want to add additional licenses immediately without renewing your contract, refer to Purchasing licenses above for information on how to do that.
Replicon will send you an invoice.
Refer to Choosing your products for information on the available Replicon products, and on the functionality each product provides.
Yes, you can assign each user multiple product seats.
If the user is using both timesheets and time off, assign TimeAttend as it includes both. If the user does not use timesheets, assign TimeOff.
To access features, you must have a license for the related product, plus the appropriate permissions and templates assigned. Ensure all prerequisites are in place for the functionality you're looking for.