How is full-time equivalent (FTE) calculated?

Full-time equivalent, or FTE, is a unit of measurement that captures the amount an employee works relative to your organization's standard, payable full-time schedule.

For example, if 40 hours/week is considered full-time, an employee who works 40 hours/week has an FTE of 1.0, while an employee who works 20 hours/week has an FTE of 0.5.

Total FTE for a period (e.g. a year) is often used to track and enforce limits on the total number of hours that can be worked at government agencies.

Calculating FTE

If the standard, payable hours per week is 40, FTE is calculated as:

(total employee hours worked in a week)/40

This formula can be updated to calculate any period-length required. For example, FTE for a year might be calculated as follows:

(total employee hours worked in a year)/2080

You can find total employee hours worked during a selected period using Replicon reports, such as the Timesheet Day template.

Using this report, include the Hours Worked column, and select the Sum option for this field.

And, filter by the desired date range using the Entry Date filter.

Then, when you run the report, the total hours worked for that period should display in the bottom row of the report.