Adding tax profiles for invoicing

Looking for help with this feature in Polaris? Check out Adding tax profiles for invoicing in the Polaris help.

You can create tax profiles for each client you invoice.

Each tax profile is associated with one or more clients. Then, when you invoice a client, the taxes are automatically calculated and applied to invoice amounts, based on that client's tax profile.

Creating a tax profile for each jurisdiction

You'll likely want to have a separate profile for each tax jurisdiction you work in. For example, if you perform work in Canada, you might create:

  • One tax profile for Alberta that includes 5% GST
  • One tax profile for BC and Manitoba, that includes 5% GST and 7% PST
  • One tax profile for all regions that charge 15% HST

Then, you'd assign the appropriate profile to clients located in each region.

Adding a tax profile

To add a tax profile:

  1. Check that Tax Profiles permission is enabled in your Administration set.

  1. Go to Administration > Company > Tax Profiles, and click Add Tax Profile.
  2. Give the profile a name.

You might want to name it after a particular client or a jurisdiction (e.g. New York State taxes).

  1. Click + Add Tax, and a row appears where you can complete the fields for a single tax type. Click + Add Tax again to add more rows, if the profile requires more than one tax type.

You can record a tax registration number for each rate, and choose whether or not it's shown on the invoice

  1. Click Save.

Now, client managers can assign this tax profile to one or more clients.

Updating tax rates

If a tax rate has changed, or is due to change, you can include multiple rates with unique effective dates by clicking + Add.

Then adding the details of the new rate

Rates effective only in the past are hidden, unless you enable the Show Past Rates option.

Assigning tax profiles to clients

You can only assign one profile per client, so be sure to include all relevant taxes in the profiles you assign. You can assign each profile to multiple clients.

To assign a tax profile:

  1. Got to Clients, and click the name of the client you want to assign the profile to.
  2. Click Client Info.
  3. From the Tax Profile field, select the appropriate profile.

  1. Click Save.

Related topics

What's the difference between tax profiles and tax codes?
Setting up invoice templates
Creating a new invoice
Sending an invoice to your client
Where do we direct questions about an invoice we received from Replicon?