Adding tax profiles for invoicing

You can set up a set of tax profiles for use when you invoice clients.

You'll likely want to have a separate profile for each tax jurisdiction you work in. For example, if you perform work in Canada, you might create:

  • One tax profile for Alberta that includes 5% GST
  • One tax profile for BC and Manitoba, that includes 5% GST and 7% PST
  • One tax profile for all regions that charge 15% HST

Then, you'd assign the appropriate profile to clients located in each region.

When you invoice a client, the taxes defined in their assigned tax profile will be automatically applied to invoice amounts.

To add a tax profile:

  1. Check that Tax Profiles permission is enabled in your Administration set.

  1. Go to Administration > Company > Tax Profiles, and click Add Tax Profile.
  2. Give the profile a name.

You might want to name it after a particular client or a jurisdiction (e.g. New York State taxes).

  1. Click + Add Tax, and a row appears where you can complete the fields for a single tax type. Click + Add Tax again to add more rows, if the profile requires more than one tax type.

Note that:

    • You can only assign one profile per client, so be sure to include all relevant taxes
    • If a tax rate has changed, or is due to change, you can include multiple rates with unique effective dates by clicking + Add

    • You can record a tax registration number for each rate, and choose whether or not it's shown on the invoice
  1. Click Save.

Now, client managers can assign this tax profile to one or more clients.