Viewing your team's planned time off

You might need to consider what time off your team members have planned when approving new time off requests, to ensure adequate coverage will be in place during absences. You might also need to review time off plans when creating work plans and schedules, to ensure staff is available when needed.

You can view time off for your direct reports and for those whose time off you approve in your time off calendar. Or, you can view bookings belonging to your direct reports in a list.

Viewing time off in your calendar

To view your team’s planned time off:

  1. Go to Team > Time Off.
  2. Click the  icon that displays in the top, right-hand corner of the calendar.

A Show Time Off dialog displays.

  1. If available, select an option from the Add filter at the top of the page. Options may include a group type (Departments, Locations, etc), My Direct Reports, My Approvals, or Other Users (i.e. those not included in another option).

    1. Enable the groups or specific users whose time off you want displayed in your calendar.

    1. If necessary, you can use the fields above the user list to search for a user’s name, or to further filter the list.

    1. Click Ok.

    All time off for team members you selected displays in your calendar, color coded by approval status. Time off for users who aren't on your team will display in gray.

    Viewing time off in a list

    You can view your direct reports’ time off in list form. This can be useful if you want to filter bookings by date range (such as this quarter or this week), by time off type, or by approval status.

    To view your direct reports’ planned time off in a list, go to Team > Time Off > Bookings. Your team’s bookings display.

    Filter the list, as desired.

    Related links

    How time off works
    Booking or editing time off on behalf of a report
    Reviewing your team's time off balances
    Running reports on your team
    How do I edit items before approving them?