Setting up banks

A Replicon bank is a bank of work time that can be worked off. If you use the Configurable timesheet format, you can use banks to keep track of time separate from timesheet hours worked. For example, you may wish to use banks for tracking contractual hours or flex-time hours. Hours in a bank are deducted based on a bank rule. You may wish to use a simple bank rule that simply deducts time one-to-one against hours worked to keep track of hours separately from timesheet data.

Adding a bank rule

Banks rely on bank rules to perform calculations. The bank rule determines what is done to the bank balance when an employee’s timesheet is submitted. To add a new bank rule, contact your Customer Success Manager for assistance.

Adding a bank

To add a new bank:

  1. Go to Administration > Timesheets > Banks.
  2. Click Add Bank.
  3. Give the bank a Name and optional Description and assign a bank rule to the bank.

  1. Click Save.
  2. You can now assign the bank to users using the Banks side menu of the user profiles. You can also add the Bank Activity component to the employees' timesheets.

Adjusting bank balances

You can manially adjust a user's bank balance. For example, you may wish to reset it to a set opening balance ofr each timesheet period.

To manually adjust the balance of an existing bank:

  1. Go to Administraton > Employees and Organization > Users.
  2. Select the user whose bank balance you want to adjust.
  3. In the user profile, go to Banks, locate the bank you wish to adjust, and select Schedule Balance Adjustment.

  1.  In the pop-up, select a date for the change, and enter the new balance amount.
  2. Click Set Balance.

 

If you selected the current date, the balance is updated and reflected as the current balance.

If you scheduled the balance adjustment for a future date, the scheduled adjustment is displayed.

You can edit any future scheduled adjustments by clicking Edit next to the adjustment. Click the X to delete the adjustment entirely.

 

FAQs

If I add a new bank, is it automatically enabled for existing users?

No, you'll need to assign new banks to existing users. You can do this using the mass edit functionality.