Scroll to the date range you want to allocate for.
You can change the dates when entering the allocation.
Click in the grid where the desired project and date range intersect.
In the Set Allocation dialog, choose:
The date range to allocate for
How much time they’ll spend on the project, either as:
Hours/Day - the number of hours each day
Total Hours - the total hours for the selected period. The hours will be distributed evenly over each day of the period.
Percent - choose Scheduled Hours to allocate the percentage of resource’s assigned office schedule. Choose Available Hours, to subtract any booked time off in the range selected from the office schedule hours. If you based the allocation on scheduled hours alone, you risk over-allocating resources.
Whether time should be allocated on holidays. Note that adding allocations to holidays could result in over-allocation.
If you are allocating in the Weekly view, which days of the week the allocation is for. Note that the user's schedule is always the final limiter. For example, if they're only scheduled to work on Mon, Tues, and Wed and you set an allocation for Mon, Wed, and Fri, time will only be allocated on Mon and Wed for the user.
If the resource is not already assigned to the project:
Click Add to Project below the resource’s name.
Select the project you want to assign.
Click the Continue button.
Enter the date range and time for the allocation.
Click Add to assign and allocate the resource.
Alternatively, click Skip Allocation to assign the resource without allocating them.
What do I do if the resource’s allocation varies?
Create a new allocation for each change in allocated hours. For example, if you want the resource to work 4 hours per day for one week and 8 hours per day the following week, create an allocation for 4 hours and then create an allocation for 8 hours.
Can I allocate a resource to one project for multiple date ranges?
Yes, add an allocation for the first date range and then repeat the process for additional date ranges.
However, keep in mind you cannot add multiple allocations to the same project for the same dates. For example, you cannot allocate John to Project A for 3 hours on May 21st and then allocate him to Project A for 4 hours on May 21st and 22nd. When you create the second allocation, it will replace the first one rather than add to it.