Additional configurable timesheet template options

For each Configurable timesheet template, you can adjust the permissions available to the timesheet owner and customize the settings in each component.

Timesheet owner permissions

These permissions apply to the timesheet as a whole, regardless of what components it includes.

Permission name

This permission..

Reopen Timesheet before Approval

Allows the user to open their timesheets that are awaiting approval in order to make corrections. To be reopened, the timesheet cannot have been approved by any approvers.

Reopen Timesheet after Approval

Allows the user to reopen their approved timesheets in order to make corrections.

Timesheets that have been invoiced cannot be reopened.

Allow Blank Resubmission Comments

Allows the user to resubmit a timesheet that was reopened without entering any comments in the comments field that displays. Deselect this option to require resubmission comments.

Allow Blank Timesheet Comments

This option is not supported. Comments can always be left blank.

Auto-submit timesheet on due date

Submits the timesheet automatically when it is due.

This option is often enabled for CloudClock users, so they don’t need access to the Replicon web app.

View Pay Details

This option is not supported. See the option available in the Payroll Summary component instead.

Time Distribution Grid settings

Within the Time Distribution Grid component, the following settings are available.

Setting name

This setting...

Projects and Tasks

Allows the user to enter time against projects and tasks. Select Row to enable.

Filter Projects By

Specifies whether users can choose a client or program to filter the list of projects

Billing Rate

Allows the user to choose whether the time is billable or non-billable and, if billable, the billing rate to apply. The options available on the timesheet are based on the selected project’s billing settings. Select Row to enable billing rate selection.

Activities

Allows the user to enter time against their assigned activities. Select Row to enable.

Comments

Allows the user to capture comments with each time entry. Select Cell to enable.

Custom fields

Allows the user to track custom data related to each row or cell in the timesheet using 'new'-type custom fields.

For example, you could allow a user to include the number of calls they made during the work period in question.

Use the toggle to choose either Row or Cell; the row option adds a column to the data grid so the user can enter data related to each row, while the cell option includes a custom field in a bubble when the user selects a cell and then clicks the plus icon.

Snap durations to the nearest

Determines whether the durations the user enters are automatically rounded. You can choose the increment to round to.

The rounded value is the saved value; the original value is not retained.

Allow negative durations

Allows users to enter negative durations to make adjustments for billing or costing errors. Typically used if the incorrect hours have already been billed, so the timesheet that includes the error can't be reopened.

Negative time entry should never be used to make adjustments on timesheets used for payroll, even when correcting a costing or billing error. Including negative values in timesheets used to calculate payroll can result in incorrect or failed pay calculations.

View task progress bar

Displays a bar graph in timesheets, that shows hours worked / hours estimate for the task. Refer to What does the Progress column show? for more information.

These graphs can:

  • Help supervisors and project managers manage time entry as estimates approach, so they comply with client agreements
  • Aid employees in choosing the correct task to enter time against
  • Help approvers validate time entry

The graph displays for everyone who has access to the timesheet, even if the Show Task Progress When Approving permission is enabled for a timesheet approver.

For the above toggle options, the current selection shows with a dark gray background. In the image below, Row is the current selection, meaning users will select an activity for each timesheet row.

To disable activities on the timesheet, click Disabled to select it.

Time Distribution Category setting

When you add the Time Distribution Grid, the Time Distribution Category section is shown in the timesheet template. In most cases, the Time Distribution Category should be left blank. However, if users will be entering their time using one of the other components and then allocating their hours in the Time Distribution Grid, choose a distribution category so users know how many hours they have to allocate.

In/Out Times settings

Within the In/Out Times component, the following settings are available.

Setting name

This setting...

Track Breaks

Allows the user to track break times

Time Entry Comments

Allows the user to enter comments for each time entry

Split times that cross midnight

If the user is punched in at midnight, the system automatically creates an out time at 11:59 p.m., and an in time at 12:00 a.m.

Snap times to the nearest

Determines whether the in and out times are automatically rounded. You can choose the increment to round to.

The rounded value is the saved value; the original value is not retained.

In/Out Times + Allocation settings

The In/Out Times + Allocation component is not fully supported on the Replicon Mobile app for Android.

Within the In/Out Times + Allocation component, the following settings are available.

Setting name

This setting...

Projects and Tasks

Allows the user to enter time against projects and tasks

Filter Project By

Specifies whether users can choose a client or program to filter the list of projects

Billing Rate

Allows the user to choose whether the time is billable or non-billable and, if billable, the billing rate to apply. The options available on the timesheet are based on the selected project’s billing settings.

Activity

Allows the user to enter time against their assigned activities

Comments

Allows the user to enter comments for each time entry

Custom fields

Allows the user to enter custom data for each time entry using 'new'-type custom fields.

For example, you could allow a user to include the number of calls they made during the work period in question.

Adds a column to the timesheet for each custom field you add, allowing users to record custom data against each row of data.

Break Time

Allows the user to track break times

Split times that cross midnight

If the user is punched in at midnight, the system automatically creates an out time at 11:59 p.m., and an in time at 12:00 a.m.

Snap times to the nearest

Determines whether the in and out times are automatically rounded. You can choose the increment to round to.

The rounded value is the saved value; the original value is not retained.