When you set up a project that resources are allowed to enter expenses against, ensure you:
Expense codes identify types of expenses, such as the cost of hotels, airfare, and meals.
Your system administrator defined a set of expense codes at the system level. From this set, you can choose which expense codes apply to each project you manage. For example, you can allow a project’s resources to submit airfare and hotels as expenses for a project, but prevent them for expensing mileage or telephone charges.
To customize expense codes available for a project:
The billable status defined in the Time & Expense Entry field for projects and tasks applies only to the status of time entries, not expense entries. Whether an expense is billable or non-billable is determined solely by the status of the Bill Client field in expense sheets. So, you don’t need to set up billable statuses in a project if you’re only billing expenses for that project.
If a client is assigned to a project and the Bill Client field in expense sheets is disabled – either at the system level or by the user – any expenses entered will be considered billable. The only exception to this is if a user deselects the Bill Client check box for an expense before hiding the Bill Client field. In this case, the entry will retain the Bill Client setting in effect when the field was hidden.
To prevent entry of expenses for a particular project, don’t assign any expense codes to that project. Or, if you need to include expense codes for non-billable expenses, instruct team members to deselect the Bill Client check box for all expenses for that project when filling out their expense sheets.
Only expense codes defined by your system administrator are available to add to projects. Talk to your administrator if you need additional types of codes added to the system.
This button is faded out and cannot be clicked if all expense codes defined at the system level have already been included in the project, so there are none left to add.
No, that's not possible in Replicon.