DCAA Compliant Timesheets

Eliminate Error-prone manual processes, comply with regional labour regulations automatically and run reports on real-time data

$287B

DEFENSE CONTRACT COSTS

Audited by DCAA last year in over 4,200 reports. $9.9B audit exceptions were identified.

Defense Contract Audit Agency (DCAA) Compliant Timesheet Checklist:

Employees must record their own hours worked
Changes to hours recorded must be initiated, authorized and dated by employee and include a reason
A verifiable audit trail must be in place for all time entries and subsequent changes
Automated Timekeeping systems should be secure and reliable
Reports of timesheet exceptions should be generated and distributed for review

Achieve DCAA Timesheet Compliance with Replicon

Time Billing Software

Secure, Cloud-based Apps

Track and approve time anytime, anywhere, across multiple device types and get real-time control on labour costs

Compliance Made Easy

Manage your wage and hour compliance with an automatically updated global pay rule library

Audit Trails

Initial values, and all changes made thereafter are reported in the audit trail reports

Flexible Time Tracking

Setup approval flows, notifications and automated time entry rules that make sense for your business

Advanced Configurability

Our solutions adapt to your business processes, global pay rules and time tracking compliance requirements

Pass Audits, Easily

Real-time timesheet rules, audit trails and reports allow you to easily pass DCAA audits

Replicon’s cloud-based time tracking solutions can help organizations take some of the critical requirements around DCAA compliance and automate the processes for data entry, approval, edits, and storage — empowering contractors to concentrate on the projects and work at hand, rather than worry about operational issues.

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DCAA Compliant Timesheets made easy by Replicon

The Defense Contract Audit Agency (DCAA), is an agency of the United States Department of Defense. DCAA is primarily responsible for performing all contract audits for the Defense Department (and, to a lesser extent, for other agencies outside DoD), and providing cost accounting and financial advisory services regarding contracts and subcontracts to all DoD components responsible for procurement and contract administration. Organizations who provide contract services to the DoD must submit to rigorous DCAA audits to ensure they are compliant with all policies or risk losing the contract if they fail to comply. Replicon is an instrumental part of Government Contractors’ strategy to ensure they operate under DCAA guidelines and maintain adequate audit trails.

Considerations for Contractors

Timekeeping procedures and controls on labour charges are areas of utmost concern to the DCAA, and the agency encourages contractors to submit related information electronically. Electronic submissions allow for instantaneous data transmission, increased accuracy of submissions and updates, and increased productivity of all involved in the procurement cycle.

For organizations that contract with the DoD, the DCAA has set specific guidelines to help ensure that the time spent on projects is accurately accounted for, and that there is no misrepresentation of facts or misuse of funds. Many contractors struggle to meet the terms of these guidelines, however, because of the requirement for meticulous, time consuming record keeping and strict workflows.

Streamline time capture associated with projects

Centralized time capture by project makes it easy for employees to enter time with comments, thereby improving accuracy while reducing the need for follow-up.

Configurable workflow for access, approvals, and edits

With the Replicon solution, contractors can ensure that time entries are accurate and that any changes are approved, commented on, and dated by the employee and supervisor, making it easier to track changes and reasons.

Ease of reporting for audits and secure storage

The advanced reporting capability enables organizations to store labour data securely in the cloud, report on it in the format they need, and easily access and provide requested data for audits.