Automate Business Expense Tracking to Easily Manage Reimbursements or Project Billing
Configurable Time and Expense Policies
Custom Rules for Timesheets*
Ensure time entries meet your business policies with validation rules.Business-specific expenses
Create and manage expense codes based on your client contracts.Flat amount or rates
Set up expenses to be flat amounts or rate-based as per your business needs within our time and expense software.Tax calculation
Define tax formulas to calculate tax amounts automatically.Simplified Time and Business Expense Tracking
Accurate Time Tracking*
Capture up-to-the-minute project time for error-free client billing.Mobile Timesheet*
Allow employees to track and submit their timesheets on the go with the mobile app.Project expenses
Easily submit business expense sheets from anywhere, anytime and associate them with projects and clients.Expense types
Track expense type, tax codes, currency, and more.Digital receipts
Upload digital receipts for immediate processing and reduce lost information.Estimates vs actuals
Get real-time visibility into actual spend by tracking against estimates.Track Project Time and Expenses In-the-now
Mobile time* and expense sheets
Capture time* and expense information and tag it to project and client anytime, anywhere, with or without connectivity, and sync data in seconds.Real-time visibility
Mobile app allows for real-time submission and tracking of expenses with receipt attachments for accurate project cost tracking.Reduce delays
Improve time and expense accuracy while eliminating submission and approval delays.Intelligent Approvals
Automate Timesheet Approvals*
Set approver sequence and automate timesheet submissions based on predefined rules.Configurable approval workflows
Create approval workflows specific to expenses to match your business requirements.Intelligent routing
Validate time* and expense data in real-time and route them in real-time to the right approvers.Keep stakeholders informed
Include supervisors, project managers, clients, and others in the approval chain.Alerts and notifications
Flexible alerts and notifications ensure your business expense data is always accurate, on-time, and approved by the right people before costing and billing.Automate Time and Expense Tracking & Approvals
Business Expense Allocations
Project & client expenses
Set up project and client specific expenses like travel, meals, flight, hotel, and more.Expense budgets
Manage expense estimates by project and track actual expenses to easily compare them to the initial estimates.Real-time expense attribution
Attribute business expenses to projects and clients in real-time to inform your decisions and other processes.Expense invoicing
Include expense amounts as part of your invoices and share with customers for invoicing.Seamless Integrations
Convenient interfaces
Seamlessly integrate Replicon Expense with other systems within your business ecosystem.Fits your ecosystem
Integrate Replicon’s Time* and Expense solution with your existing ecosystem to enable flow of project expense data for billing and costing.Connectors to accounting/ERP
Easily share data with invoicing, project management, accounting, ERP or other proprietary systems using our pre-built connectors and integration services.Project Expense Tracker with Real-time Analytics
Instant visibility
Get real-time visibility into reimbursable and project expenses.Dashboards
Look at the big picture around business expenses using our dynamic dashboards.Flexible reporting
Configure the time and expense reports to match your organization’s reporting needs.Expense metrics
Stay on top of business metrics like expense estimates vs. actuals to manage policy compliance and make proactive business decisions with project expense reporting.See Why Our Customers Prefer Replicon:
Time and Expense Software Reviews
Amanuel M.
Engineering DirectorReplicon makes it easy for our staff to record their project hours and expenses and it allows our managers to quickly capture this information for client billing purposes.
John K.
Operations ManagerThe software includes many intuitive features for finding and reporting the analysis we need for timesheets and expenses.
Greg W.
PartnerTimesheet and expense tracking are fundamental to our business needs. Replicon performs these tasks well.
Time and Expense Use case and Solution
Finance/Billing
Manage employee and project related expenses and accounting with confidence with complete visibility into all relevant metrics.
Learn MoreCOO/CFO
Collect accurate business expenses in real-time, anytime, anywhere with our web application and mobile devices.
Learn MoreConsulting/Professional Services
Centralize business expense tracking and streamline approvals with full visibility into projects for your consulting business.
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