Web TimeSheet provides many predefined e-mail notifications that remind users to complete their assigned tasks.

 

Notification

When is it sent?

Who receives it?

Timesheet is due

Timesheet due date set up by the system administrator. It will sent to all the Timesheet users on the “Due date “

Timesheet users

Timesheet is overdue

A specified number of days after the timesheet due date

 

Timesheet users whose timesheets are not submitted on the due date

Timesheet is waiting for approval

Whenever timesheets are submitted for approval

“Approvers” defined in the user’s profile under “Advanced Tab “.

Timesheets are overdue (Batch)

A specified number of days after the timesheet due date

Supervisors of timesheet users – lists users who have overdue timesheets

Timesheets are waiting for approval (Batch)

A specified time on the day the timesheets are waiting for approval

Timesheet approvers – lists users whose timesheets need to be approved (by that approver)

Timesheet approvals are due (Batch)

Timesheet approval due date set up by the system administrator

Timesheet approvers – lists users whose timesheets need to be approved (by that approver)

Timesheet is approved

Whenever a submitted timesheet is approved

Timesheet users

Timesheet is rejected

Whenever a submitted timesheet is rejected

Timesheet users

Expense is waiting for approval

Whenever an expense is submitted for approval

“Expense approvers “defined in the user’s profile under “Advanced Tab “.

Expense approvals are due

Expense approval due date set up by the system administrator

Expense approvers

Expense is approved

Whenever a submitted expense is approved

Expense users

Expense is rejected

Whenever a submitted expense is rejected

Expense users

Welcome message

When a new user is added to the system

All new users – one time only

Timesheet Modified

When an approver modifies a user's timesheet

Timesheet users

Expense Modified

When an approver modifies a user's expense sheet

Expense users

New Timesheet Period has started

When a new timesheet period begins

Timesheet users

Task Assignments Modified (Batch)

Daily at a time specified by the system administrator

Timesheet users

Daily Reminder – Fill in Timesheet

Daily at a time specified by the system administrator

Timesheet users

Time off booking is waiting for approval

Whenever a time off booking is submitted for approval

“Time off booking approvers “defined in the user’s profile under “Advanced Tab “.

Time off booking is approved

Whenever a submitted time off booking is approved

Time off booking users

Time off booking is rejected

Whenever a submitted time off booking is rejected

Time off booking users

Time off booking is deleted

Whenever a submitted time off booking is deleted

Time off booking approvers and/or the user the time off was booked for, though not the user who deleted the booking