How to disallow / delete Expense codes?

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It is highly recommended to disable an expense code rather than deleting it. This will retain all the historical expense details in the system. However, if it requires to be deleted, then please ensure that the expense code is not assigned to any project and there are no expenses raised against it.

To disallow Expense codes from Projects:

  • Log into Web TimeSheet with administrator rights.
  • Click on Projects tab in the top menu  to display the List Projects page.
  • In the List Projects page, click on Select All located beside the search box.
  • Now scroll down and click on the Edit button (for mass edit) at the bottom of the screen to display the Edit Multiple Projects’ page.
  • In the edit multiple projects screen, uncheck the expense codes which is under Allowed Expenses. You can locate Allowed Expenses at the right side, below the Project Information menu.
  • Click on Save button at the bottom of the screen.

To delete Expense codes from Web TimeSheet:

  • Log into Web TimeSheet with administrator rights.
  • Click on Administration icon at the top.
  • On the left side pane, click on Expense Codes under Expense Setup, the Expense Codes page is displayed.
  • In the expense codes page, check the box next to the respective Expense code.
  • Click the Delete button at the bottom of the expense codes screen. The Delete Expense Code confirmation screen is displayed.
  • Click on Yes.

Please ensure that you print out the expense details before deleting the expense code. Deleting expense codes will lead to expense entry deletion from Web TimeSheet. In other words, expenses raised against those codes cannot be recovered.

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