Summary:

Supervisors or approvers are limited to only editing the timesheets, expense sheets and time off bookings of their direct reportees, that are waiting for their approval. They can view the historical timesheets, expense sheets and time off bookings they approved however, cannot edit or reject them once approved nor cannot view the time off bookings of other users in the system. Specific administrative level permissions can be assigned to the supervisor or approver to grant access to edit, reopen, resubmit, approve, reject or delete approved historic timesheets or expense sheets or time off bookings or even to mark timesheets as Billed/Clear Billing and to mark expense sheets as Paid/Unpaid.

Resolution:

To reopen, resubmit, approve, reject or delete approved historic timesheets or expense sheets or time off bookings, follow the steps given below:

  • Log into Web TimeSheet as the administrator.
  • Select the Administration tab in the top menu.
  • Select Permissions from the left menu located under the Users/Departments category.
  • On the Add New Permission page, name the new permission profile and choose Supervisor from the Based On drop-down list.
  • Click the '+' symbol beside the Administration category.
  • Go to the Historical Time Off, Historical Timesheets, Historical Expenses sub permissions and enable the relevant options.
  • Click Save.

To assign the new permission to users, follow the steps given below:

  • Select Users from the left pane, under the Users/Departments category.
  • In the List Users page, click the Edit button beside the supervisor's name.
  • The Edit User page, under the Access tab, scroll down to the Permissions category.
  • Check off the new permission profile.
  • Click Save.

Refer the attached screenshots for illustration: