Scenario:
Existing ad-hoc features in Web TimeSheet affects the total hours on the timesheet. The time off recorded on the timesheet should not add to the time recorded against jobs, projects, tasks.

Resolution:
To record an ad-hoc time off without affecting the total hours on the timesheet, follow the steps given below:
  • Create an activity to capture the time off type information:
  • Login to the Web TimeSheet as the administrator.
  • Select Administration from the top menu bar.
  • Select Activities from the left pane, under the Timesheet Setup category.
  • Click Add and name the activity with a Time Off name.
  • Move the relevant user(s) from the Available Users to Assigned Users list.
  • Click Save.
If the Activities section is not found in the left pane, under the Timesheet Setup category, then enable this feature under the application System Preferences. To enable Activities feature in Web TimeSheet, follow the steps given below:
  • Select the Administration tab from the top menu bar.
  • Select System Preferences from the left pane, under the System category.
  • Under the Usage section in the System Preferences page, put a checkmark beside Enable activities.
  • Click Save.
The activity needs to be assigned to the user(s) under their user profiles. To assign activities to users, follow the steps given below:
  • Select Administration from the top menu bar.
  • Select Users from the left pane, under the Users/Departments category.
  • Select the Advanced tab in the Edit User page.
  • In the Activities section put a checkmark beside the new activity name.
  • Create user defined fields to capture date and the time off hours:
  • Log into the Web TimeSheet as the administrator.
  • Click on Timesheet Setup.
  • Then click on User Defined Fields.
  • Click on the Timesheet tab.
  • In the Timesheet (Row Level) click on the Edit icon next to the Unused user defined field.
  • Name the user defined filed as Date and select the Type as Date from the drop down.
  • Then click on Save.
Make use of another drop down to capture the position of the user defined field. To create a user defined field to capture the position number, follow the steps given below:
  • Click on the Edit icon next to the second < Unused > user defined filed in the in the Timesheet (Row Level) section.
  • Name the user defined filed as time off hours and select Number from the drop down next to type. 
  • Click Save.
The user defined field must be assigned to the permission profile, for the users to access it on their timesheets. To assign the user defined field under the respective permission profile assigned to the user(s), follow the steps given below:
  • Click on Users/Departments.
  • Click on Permissions.
  • Then click on Edit icon next to the name of the permission.
  • In the System tab expand the Timesheet option and put a check mark next to the newly created user defined fields.
  • Then Click on Save.