Scenario:
Every two weeks, the employees go through a shift rotation, where the day employees switch to evening shift and vice versa. So he wants to create a template for the day to evening shift rotation and then publish the template. The day employees work from 8:00AM to 4:00PM and the evening employees work from 3:00PM to 11:00PM.

Solution:
In order to do this you will need to follow these steps:

  • Log into the Web TimeSheet as an Administrator.
  • Click on the Schedules icon.
  • Then click on Templates in the Scheduling section in the left pane.
  • Click on the Add button at the bottom of the Manage Schedule Templates page.
  • In the Add Template page enter a name in the Name field, a brief description can be entered in the Description filed.
  • In the Recurring Pattern Length field enter 28 days.
  • In the option 'Since this is not a standard week, what can we assume for a reference start date?' enter a suitable date.
  • Click on one of the days preferably a Monday in the Calendar displayed in the second section of the Add Template page. 
  • You will get a pop-up box where in you will need to enter the time for the day shift(8:00AM to 4:00PM) in the Schedule field. If required you can enter some notes in the Notes field.
  • Click on the Activity drop down to select the name of the activity.
  • Then click on OK.
  • Similarly you can click on the subsequent days setup the schedule for the day shift  on each day till the 14th day.
  • On the starting day of the subsequent week click on Monday in the calendar and in the pop-up box enter the time for the evening  shift(3:00PM to 11:00PM) in the Schedule field.
  • Click on the Activity drop down to select the name of the activity.
  • Then click on OK.
  • Similarly you can click on the subsequent days setup the schedule for the day shift  on each day till the 28th day.
  • Click on the Save&Publish button at the bottom of the Edit Schedule Template page.

Note: If required you can enable Enforce as well. If Enforced is enabled, the value entered in the user's timesheet must match the value selected in the Activity drop down.

 

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