Customized fields contain specific information and values you need to display in your project and that are unique to your organization. You can use custom fields to include formulas that incorporate existing Project fields and other custom fields to calculate data. Custom fields can also contain graphical indicators to alert you when specified conditions are met.

When you create a custom field, you're actually altering an existing Project field. Much like fields, custom fields are either part of a table, a form, or the time phrased area of a usage view.

  • How are custom fields used in Web TimeSheet?

Custom Field in Microsoft Project are used for mapping when Project information is transferred from Web TimeSheet to Microsoft Project, it's same as User Defined Field in Web TimeSheet.

For Example: To map Task Code in Microsoft Project with Web TimeSheet it should be Custom Field (Task Type).

  • How to create customized field in Microsoft Project?
  1. On the Tools menu, point to Customize, and then click Fields.
  2. Click Task if you want the field to be available in task views, or click Resource if you want the field to be available in resource views.
  3. Select the type of field you are customizing from the Type list.
  4. Click Rename to permanently rename the field in this project. Type the new name in the dialog box that appears, and then click OK.
  5. Under Custom Attributes, choose how you want the data in the field to be entered.
  6. If you want the custom field to use a list — for example, to create a list of different cost centers in your organization — click Lookup. In the dialog box that appears, enter each list item in the Value column, choose whether you want one of the list items to appear by default, and then click Close.
  7. If you want the custom field to be populated using a formula, click Formula. In the dialog box that appears, use the Field and Function boxes to build a formula, and then click OK.
  8. Under Calculation for task and group summary rows, choose how you want the values in your custom field to roll up. That is, how the values are summarized at the task and group summary levels for this custom field.

Note: Outline code and text fields do not roll up. Also, the Use formula option is only available if you have defined a formula for the field, under Custom Attributes.

  1. Under Calculation for assignment rows, choose how you want the values in the custom field to be distributed.
  2. Click None if the contents of this custom field are not to be distributed across assignments.
  3. Click Roll down unless manually entered if the contents of this custom field are to be distributed across assignments, for example, in the Task Usage view or Resource Usage view. In this case, data is divided among the assignments unless data is manually entered into an assignment row.
  4. Under Values to display, choose how you want the data in the custom field to be displayed.
  5. Click Data to display the actual data in the field contents in all views in which the field appears.
  6. Click Graphical Indicators to specify the criteria and associated indicator images to be displayed in the field in place of data.

Note: If you are updating the fields in Microsoft Office Project Server 2007 with the new custom field that displays an indicator, you may need to refresh [that is “change” ] information in the column once to see the new indicator in a view in Microsoft Office Project Web AccessProject Web Access.


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