Summary:
You need to record your time off for a variety of reasons, including the following:

  • To notify your supervisor regarding your planned absences, so they can plan around them.
  • To allow your time off approver(s) to approve time off that you have taken or plan to take.
  • To ensure you are taking the allowed number of days off.
  • For payroll purposes.
  • To record your time off, book and/or enter time off against time off types.

Note: A time off type is a category of time off, such as vacation time, sick time, or jury duty. All time off is subject to approval by those in your time off approval path.

Some time off types may require advance booking, while others may not, as determined by your Web TimeSheet administrator. Typically, time off that can be predicted will require booking (for example, vacation time), while time off that cannot be predicted will not (for example, sick time).

If booking is required for the type of time off you want to take, you must complete and submit a time off booking and it will not be available for selection when entering time off in your timesheet.

If booking is NOT required for a time off type, you may choose to either book time off, or enter it directly in your timesheet.

To book a time off, access the time off booking request page through various methods which are as follows:

  • To access the time off booking page from your timesheet:

    • Select 'Timesheet' from the top menu.
    • Select the 'Book Time Off' button. A 'Book Time Off' window displays.

 

  • To access the time off booking page from your time off calendar:

    • Select 'Time Off' from the top menu. The 'Time Off Calendar' displays.
    • Select the first day you would like to book off. The day will turn yellow when selected. If you would like to select the entire time off span, click on the first day, hold the mouse button down, and move the mouse pointer to the last day. Alternatively, you can skip this step, and select the days off from the 'Time Off Booking' page.
    • From the 'Time Off Type' drop-down list, select the type against which you would like to book time off. Only time off types that are assigned to you will be available for selection. Alternatively, you can select the time off type from the 'Time Off Booking' page.
    • Select the 'Book Time Off' button. The 'Time Off Booking' page displays.

To access the time off booking page from your 'List My Time Off Bookings' page:

  • Select 'Time Off' from the top menu.
  • From the 'Time Off' side menu, select 'My Time Off Bookings'.
  • Select the 'Book Time Off 'button. The 'Time Off Booking' form displays.