when there is a hierarchy in an organization, wherein, only the top level administrators are allowed to view the cost information but the second level administrators or the supporting administrators (who handle the day to day End-user queries) are restricted from viewing this information.
We can have a customized administrator permission or limited administrator permission limiting the secondary administrators ability to view cost information related to users.

The administrators in Web TimeSheet can be restricted from viewing the Hourly Cost information, both in under the user profiles and in the reports they run, by creating a new permission (a customized version of the administrator permission) based on the existing administrator permission profile that is available by default in Web TimeSheet, then remove the old administrator permission that is already assigned to these administrators, from their respective user profiles and then assign the new customized administrator permission profile to them instead.

Steps to set up the limited administrator:

  • Log into Web TimeSheet as the administrator.
  • Click the Administration tab in the top menu.
  • Select Permissions from the left menu, under the Users/Department section.
  • Click the Add button at the bottom of the permissions page, to add a new permission.
  • In the Add New Permission page, type a name for the new permission.
  • Click the drop-down button beside the Based On option and choose the Administrator permission from the drop-down list.
  • Below the Based On option, under the System tab, expand the Administration category by clicking the + symbol beside it.
  • Scroll down to the Users section under Administration and uncheck the View checkbox, adjacent to Hourly Cost sub-permission.
  • Also, uncheck the View checkbox, adjacent to the Permissions sub-permission, under Administration. This will ensure that the second level administrators do not have access to the permissions feature in Web TimeSheet to modify any of these permissions or restriction imposed to them.
  • Click the Reports, on the same page and click the + symbol beside Reports and uncheck the Show project cost data sub-permissions.
  • Click Save button at the bottom.
  • Select Users from the left menu, under the Users/Departments section.
  • In the List Users section, click Edit button beside the second level administrator's name, for whom the new permission has to be applied.
  • The Edit User page appears and under the Access tab, scroll down the Permissions category.
  • Uncheck the old administrator permission that was assigned to the user and check off (enable) the new customized permission.
  • Click Save button at the bottom.


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