Transferring Supplier Bills using Expense Code
Find resources designed to help you get the most from Replicon
Transferring Supplier Bills using Expense Code in Web Timesheet and Account/Item Numbers in QuickBooks.
Supplier Bills can be transferred to QuickBooks if they are transferred using the Expense Type Names mapped to Account/Item in QuickBooks. However, if you map Web Timesheet Expense Codes to Account/Item Numbers in Quickbooks (instead of Account/Item Names) the transfer does not happen.
Explanation & Solution :
When transferring Supplier Bills you cannot map Expense Code to Account / Item numbers because the two values simply do not match. Whatever value you select to map to Account / Item, must match the Account/Item Name that exists in QuickBooks.
For example : If you select Expense Code (63530) and map it to Account Name (Mileage), you are trying to match:
63530 = Mileage
They do not match so no import can be performed. QuickBooks Integration Manager will throw an error saying "Account  not present in QuickBooks" QuickBooks Integration only matches on Account Name, never on Account Number. If you match Expense Type Name to Account / Item Name then the comparison becomes:
Mileage = Mileage
This a match is made and the import can continue.