Summary:
There could be scenarios where a correction might be needed on a closed timesheet. When the information found on a closed or approved timesheet requires correction, the timesheet must be either in not submitted or rejected state to make the correction by the user. This article describes different ways in which the user might come to know how a previous timesheet period is in open state which requires correction or re-submission.

Scenario's under which this could happen:

If the timesheet period is rejected (by an administrator or approver),

  • The user will see a Red coloured exclamation mark on the timesheet icon, up on clicking which, there is a red flag beside the Rejected section on the left hand pane. Clicking on the Rejected section on the left indicates, timesheet which requires correction.
  • If a supervisor rejects a timesheet, a Rejected email notification will go to the user provided that the rejected timesheet email notification is assigned to the user in the user profile.
  • If the timesheet period re-opened is a past timesheet and if Overdue email notifications are set to go on a daily basis to the user, user will receive an email about the old timesheet period being overdue.
  • If the user's Default timesheet to display is set to Earliest Unsubmitted Period and the rejected timesheet is the oldest timesheet period, up on logging into the Web TimeSheet, the user will directly see the rejected timesheet. This option is available in the user settings link next to logout. This option is controlled by Web TimeSheet permissions.

If the timesheet period is Reopened (by administrator or user) or Unsubmitted by the user,

  • Depending on the available reports permission, user can run timesheet based reports to find out which timesheet period is in open state.
  • If the timesheet period re-opened in the past belongs to the present/current calendar, the user can see the timesheet period appear in Red colour in the calendar. This is also true for any other past timesheet, if the user navigates to that month of the calendar in the left hand window pane.
  • If the timesheet period re-opened is a past timesheet period and if Overdue email notifications are set to go on a daily basis, user will receive old timesheet period being over due.
  • If the re-opened timesheet period is a current timesheet period, the timesheet period shows the state as Not Submitted. Also Approval Details sections shows Reopened/Unsubmitted in the Status column. This is also true for any timesheet periods, if user navigates to that specific timesheet period which was reopened or unsubmitted.
  • If the user's Default timesheet to display is set to Earliest Unsubmitted Period and the reopened timesheet is the oldest timesheet period, up on logging into the Web TimeSheet, the user will directly see the reopened timesheet. This option is available in the user settings link next to logout. This option is controlled by Web TimeSheet permissions.