We all know it: finding ways to keep people engaged at work is hard work.
Is most of your time spent on tracking how your employees are spending their time?
In this post-pandemic world, the ways to track time and attendance have changed. Long gone are those days when employees would punch in through a traditional way or fill out a paper timesheet with the hours they spent on different activities, jobs, or projects each day. Whether you are a large conglomerate or a small firm, every organization needs to track and manage various aspects of their employees’ time – as it goes hand in hand with payroll and compliance. However, some business leaders are still apprehensive about moving to automated timesheets. They don’t realize that manual time tracking is not only cumbersome and time-consuming but may also invite human errors causing monetary loss and litigation exposure.
Calculating the time spent on different tasks and then accurately paying employees and /or billing the clients is definitely a hassle. However, with an automated, modern time card calculator, you can significantly reduce the amount of time it takes to manage the operations from several hours to a few minutes. However, selecting the right software may still be a challenge as many automated systems are available in the market. To help you make the right decision, here are some features which you should look for in the time card software:
Configurable, Fast, and Accurate
A SaaS-based time tracking solution with configurable timesheets and validation rules that can be customized as per your business needs will help you quickly reduce errors, speed up your payroll operations, and do 100% accurate project time tracking. The right time card calculator will help compute the pay for the worked hours automatically and flag non-productive time during such calculations.
Accessible Anywhere from Any Device
Something as simple as tracking the hours of your employees shouldn’t be a complicated process. But sadly, if your timecard calculator is not readily accessible or easy to use, the time-tracking process itself will consume most of your time. Therefore, choose a time card calculator that lets you review the time data when it’s convenient for you, irrespective of the time, place, or device, and allows you to approve timesheets quickly. Having a mobile time card solution, in such cases, can really save time.
Quick Payroll Processing
The software should ensure that all the data related to the payroll is ready to use and allow you to approve the timesheet on the go to avoid any delays. Once the timesheets are verified, the software should generate reports that can be consumed by the payroll team or any other team that requires this data. You should also receive a notification and view any time off, corrections, or other related requests marked by your employees so that you can verify and approve the same.
Labor Rule Library
Labor rules are followed as per state and local laws. Therefore, cloud-based solutions should help you in managing labor wage and hour compliance. When new rules are introduced, or existing rules are updated, these should automatically get updated in the global pay rule library. The information should be up-to-date on work, overtime, minimum wages, and time off rules. For example, as per FLSA, the overtime rule mandates non-exempt employees to receive payment for the time worked over 40 hrs/week. In this case, you should be able to add an overtime condition – either 8hrs/day or 40 hrs/week – so that the total gross pay can automatically be calculated as per the FLSA rule.
Switch, Calculate and Download
Companies may have different payroll timeframes, so choosing a time card calculator that lets you easily switch between weekly, monthly, or bi-weekly timesheets is really helpful. You should be able to calculate the total amount an employee earned in real-time, something a time card solution will do for you automatically. The download feature is also critical – you should be able to download or email the calculated data in the chosen format, be it PDF or Excel, with the click of a button.
View Calendar and Manage Remote Teams
You must be aware of your team’s vacation and time-off plans, especially during holiday or hectic seasons. Having this information ensures that you adjust resources and plan your jobs and shifts accordingly to avoid delays in the completion of work. As such, it is essential that a good time calculator has this feature.
Since companies are now following a hybrid approach with employees spread all over the globe, the time card calculator will allow you to manage projects and remote employees easily.
A time card software should act as a single system of record for time, attendance, and projects. Additionally, it should seamlessly connect with other backend systems or your current ecosystem to share and transfer critical information for enabling gross pay and costing. Therefore, you must ensure that the time card calculator fits well with your company’s payroll operations.
Simplify Your Processes
As a business owner, your primary focus needs to be on building strategies, managing inventories, ensuring a smooth process, and making your company successful. As such, the last thing you will want to do is make mistakes while calculating time information.
Time calculations are one of the most challenging parts of running your business. Manually calculating employee hours can be prone to human errors, specifically with pay rate and break time. A simple pay rate mistake like forgetting to record overtime hours can cause massive payroll and legal disputes. For this reason, a time card calculator is unbelievably valuable, and that’s where Replicon can help.
Replicon has time card calculators that can relieve the pressure and burden of tracking employees’ hours. Replicon’s time card calculator uses the entered data and accurately calculates employee working hours along with the lunch breaks automatically, and eliminates unwanted manual work. Our calculators can be installed on any device and seamlessly integrated. Our customers see a 90% reduction in payroll admin overheads and 100% accurate pay making it the most beneficial part of using the Replicon time card calculator – it decreases the workload of HR apart from saving time and money.