Global Compliance Desk – Pittsburgh, P.A.

Pittsburgh Paid Sick Days Law to Take Effect 

The City of Pittsburgh Paid Sick Days Act will go into effect on March 15, 2020. The Ordinance guarantees an opportunity for covered employees to acquire paid sick time hours.

Accrual of Sick Time

An Employer shall provide each employee at least one hour of Sick Time for every 35 hours worked for the employer within the geographic boundaries of the City of Pittsburgh unless the employer designates a higher amount.

Starting one year after the Effective Date, Employees may begin to accrue Paid Sick Time.

  • Employees of Employers with 15 or more employees shall accrue a minimum of 1 hour of Paid Sick Time for every 35 hours worked for the Employer within the geographic boundaries of the City of Pittsburgh unless the Employer designates a higher amount.
  • Employees of Employers with less than 15 employees shall accrue a minimum of 1 hour of sick time for every 35 hours worked for the Employer within the geographic boundaries of the City of Pittsburgh unless the Employer designates a higher amount. 

    Accrual Caps Based on Number of Employees

    15 or More Employees – Covered Employees of Employers are permitted to accrue no more than forty 40 hours of Paid Sick Time in a Calendar Year unless the employer designates a higher amount. 

    15 or Fewer Employees

    • Covered Employees of Employers with fewer than 15 employees are permitted to accrue no more than 24 hours of Unpaid Sick Time unless the Employer designates a higher amount for the first year after the effective date. 
    • After 1 year from the effective date, covered Employees of Employers with fewer than fifteen (15) Employees are permitted to accrue no more than twenty-four (24) hours of Paid Sick Time, unless the Employer designates a higher amount.

    Use of Sick Time
    The sick time accrued by an employee may be used for:

    • An employee’s or employee’s family member’s mental or physical illness, injury or health condition; an employee’s need for medical diagnosis, care, or treatment of mental or physical illness, injury or health condition; an employee’s need for preventive medical care;
    • Closure of the employee’s place of business by order of a public official due to a public health emergency or an employee’s need to care for a child on the closing of school or place of care or family member due to a public health emergency.

    An oral request shall be provided to the employer by the employee upon the use of sick time. The request shall include the anticipated duration of the absence when possible.

    Carry Forward of Unused Leave

    Employees must be allowed to roll over accumulated, unused sick time from year to year. As an alternative to rollover of accrued, but unused paid sick time, an employer may carry forward the accrual amount to the beginning of the calendar year.

    Notification Requirement

    Employers must notify employees of the rights provided to them under the Act, including their right to sick time, the amount of sick time available to them, and the terms surrounding permissible sick-time use.

    Payment for Sick Time Use

    The law requires employers to pay for leave at an employee’s base rate of pay with the same benefits, including health care benefits, an employee receives when working, which cannot be less than the state minimum wage.

    Notice and Posting Requirements

    The guidelines create a posting requirement that mirrors the Ordinance’s written notice requirement.  Employers must both provide notice to their employees and post at every worksite (in English, Spanish, and any other primary languages of the employees at the particular workplace) a written notice of employees’ entitlement to paid sick time.

    *Covered Employee – means an individual employed by an employer who performs work within the geographic boundaries of the City of Pittsburgh for at least 35 hours in a Calendar Year. The term does not include independent contractors, State or Federal employees, any member of a construction union covered by a collective bargaining unit, or Seasonal Employees. The guidelines state that employees employed outside the city who travel to and perform work in Pittsburgh are covered, and the portion of their regular travel time in the city counts as hours worked.

    Shreya Bhattacharya
    ABOUT THE AUTHOR
    Shreya Bhattacharya
    A labor and employment lawyer at Replicon who specializes in global compliance. Replicon provides award-winning products that make it easy to manage your workforce. Replicon is an industry leader in global compliance and has a dedicated team which pro-actively monitors international labor regulations for ensuring proper adherence with specific country rule requirements.
    Get started today.
    Set up a free trial based on your business needs. Start Free Trial

    Webinar Recap: Uncover Huge Profits with Accurate Project Time Tracking

    As remote employees become part and parcel of the new normal, most leaders are beginning to realize that they need a better way to manage their projects, people, time and…Read More

    Replicon Announces Time Intelligence Platform for Cloud-based Solutions from SAP for the Professional Services Industry

    Replicon Time Tracking for Service Organizations Delivers a Single Source of Truth for Time. Redwood City, CA – October 22nd, 2020  – Replicon announced today that its Time Tracking for…Read More

    Global Compliance Desk – Maine, United States

    New Earned Employee Leave in Maine Governor Janet Mills signed L.D. 369, An Act Authorizing Earned Employee Leave, in May 2019, which will become effective on January 1, 2021. Currently,…Read More

    The five reasons employees work overtime

    Very few people enjoy working overtime, and even fewer companies want their employees stretching their hours. Besides the costs of paying overtime (and a few extra costs), research has shown…Read More

    The 7 must-haves for choosing the right professional services management solution

    Not too long ago, if you asked any professional services organization to tell you how they managed client projects, resources and utilization rates, the answer was always the same: spreadsheets.…Read More

    Seven critical ways to achieve global project success

    There was once a time when managing a project at work was fairly straightforward. Everyone was in the same location, or at most a mere phone call away. You’d set…Read More
  • Cloud
  • In The News
  • Corporate
  • Professional Services Management
  • Project and Program Management
  • Shared Services Management
  • Time and Attendance Management
  • Workforce Management
  • Customer Feature
  • Feature Update
  • Time Intelligence
  • Industry News
  • Webinar Recap
  • Global Compliance Updates