Web TimeSheet Time & Attendance Features
Web TimeSheet Time & Attendance Edition is a flexible and configurable system for
tracking attendance, time off bookings and accruals, managing overtime and streamlining
payroll.
Click on the links below to explore Web TimeSheet Time & Attendance features.
Our Product Experts invite you to
contact them with any question you have about
Replicon's products.
Guided Implementation
- Implement Web TimeSheet quickly using the intuitive and user-friendly interface.
- Comprehensive user guides and a searchable help module explain Web TimeSheet features
in detail.
- Replicon's dedicated Implementation Team will answer any questions you have while
setting up the application for your needs.
User Friendly Time Tracking with Award Winning User Interface
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100% Web Based - No Client Installation needed
- Access the application from anywhere, anytime with a secure login and password.
Perform all administration tasks, time and expense entry, approvals and generate
reports through your web browser.
Available Hosted by Replicon or Self-Hosted on Your Servers
- Web TimeSheet is available both as a service, where we host it on our secure servers
for you, and as downloadable solution that you install and host yourself.
Simple & Intuitive Timesheet
- User adoption is critical to the success of any timesheet implementation. Web TimeSheet's
user friendly, award winning interface makes time entry easy.
- Easily copy a timesheet from one period to the other, make changes and submit for
approval.
- Web TimeSheet Time & Attendance streamlines payroll, manages time off accruals and
bookings, and handles attendance, including overtime adjustments.
Configurable Timesheet Screen
- Customize the timesheet screen to look exactly the way your organization wants with
just a few clicks. For example, your business might need to track billable time,
or configure the time entry screen to add business specific details, like location
or time estimates.
- Allow time entry in the time format of your choice, decimal or HH:MM
- Change the appearance of Web TimeSheet with different themes
Different Types of Time Entry
- Choose from different time entry formats for different user groups and departments,
including the Stop Watch function and In/Out format.
- In/Out format enables employees to enter start and end times, leaving Web TimeSheet
to calculate elapsed time.
- Stop Watch function allows users to keep precise record of their time spent working
on activities with just the click of a button.
- Locked In/Out option allows administrators to require users punch in and out rather
than entering their time manually. Users punch in and out to add rows, giving each
row an "In" and "Out" time that cannot be edited, ensuring the most accurate data.
Substitute Users
- Create substitute user profiles, enabling assigned employees to enter time and expenses
for others
Timesheet Comments
- Users can enter comments describing work performed that are associated with time
entries.
Overtime Rules on Timesheet
- Define a minimum or maximum number of hours required for a timesheet to be submitted
- Timesheets can be set up to use overtime rules. Web TimeSheet Time & Attendance
handles simple to comprehensive (e.g., "California") overtime rules
Holidays
- Statutory Holidays for the user's location appear automatically on their timesheet
screen
Time Off Calendar
- Book, view and approve time off using the interactive time off calendar.
- Time off calendar can be configured to display your time off and time off booked
by others.
- Booked time off is displayed in the user's time off calendar and timesheet.
Time Off Booking Options
- Specify whether booking and approval is required for specific types of time off.
- Export time off bookings to your Outlook calendar, or create an iCal feed from you
time off calendar for dynamic updates.
Multi-Level Time Off Approval
- Configure approval paths to include 1 or several time off approvers.
Accrual Rules and Time off Policies
- Set up accrual rules that are automatically applied.
- Ensure that the entire team is complying with time off policies.
Time off Entitled and Requested
- Users can see how much time off is entiteld and request time off accordingly.
- Approvers can approve time off based on how much is entitled and how much has been
requested.
Accurate Record of all Time off
- Payroll and finance departments can report on time off that is entitled, has been
requested and is remaining.
- Time off can be booked, approved and shared from this calendar view.
Multi-level Approval Paths
- Choose from multi approval paths to fit your organization's approval process. Flexible
approval paths allow timesheet and expenses approvals to be allocated to separate
approvers.
E-mail Notification to Approvers
- Automatic e-mails notify approvers about waiting timesheet and expense approvals.
Approvers can view all timesheets waiting for approval and approve / reject them
with the click of a button.
Offline Timesheet and Expense Entry
- If there is no Internet Connection, time and expense sheets can be submitted using
Web TimeSheet's offline functionality.
Global Tasks / Activities
- Commonly performed activities like meetings can be defined for the whole organization
globally. Time towards these common activities can be reported on
E-mail Reminder Templates
- Choose from over dozens of different e-mail templates and set up automatic e-mail
reminders to be sent to delinquent users at specified times
Delinquent User Report
- Delinquent user report informs managers of outstanding timesheets, allowing them
to take action.
Broadcast Messages
- Broadcast messages allow administrators to notify users of system upgrades, timesheet
changes, project status, and news about your organization.
Real-time Reports
- All the data is up-to-the minute. There is no lag between users entering data and
that same data immediately appearing in the reports.
Report Scheduling
- Dynamic reports can be automatically e-mailed at regular intervals you set up.
- Text reports can be sent in PDF or Excel (CSV) formats and e-mailed to any address
with the necessary permissions
- Graphical reports can be e-mailed manually or through a report schedule.
100+ Standard Reports
- Choose from over 100 standard reports. View Estimate Vs Actual hours, Timesheet
Status, Time off Status and any summary, detailed or comparison report on Timesheet,
Expense, Time Off or User.
Configure the Report you want
- Dynamic reports empower users by enabling them to generate reports they need on
the fly.
- Easy-to- use interface lets you select the data you need to see.
- Make informed decisions by formatting and filtering reports by date ranges and ordering
columns to get the report you want, the way you want it.
Drill Down
- Review your data at a high-level or drill down to explore it in as much granularity
as you choose.
Graphical or Table Format
- Generate reports in Table or Graphical format.
- You can also generate graphical Pivot Reports.
Save and Export Reports
- Save reports to a PDF file or export to MS Excel
Access Control for Reports
- A user's permission-based roles determine what data they can see in the system.
- Managers and executives are able to run reports and view data pertaining to their
employees.
Security and Permissions
- Comprehensive security and access permissions to limit access as desired
- Provide permissions and secure your data either at the company, department, user
group, employee type or user level.
- Tailor Web TimeSheet to different roles, departments and locations in your organization
- Your managers and executives can be given access to more information than general
staff, and the IT department sees different types of data than the Finance department
- Easy logon with Windows NT authentication capability
Manage Different Employee Types
- Set up different employee types that best fit your organization. For example, full-time,
part-time, hourly, contractor etc.
- Set up payroll cost and overtime rules
- Quickly find employees in the system with the Search feature
Organization Structure
- Organize employees into department and sub-departments with reporting structure
based on your company's organization chart.
- If changes happen you can easily move employees and departments with a drag-and-drop
interface.
Track Expenses
- Set up allowable expenses and have your employees submit their expenses. Web TimeSheet
Time & Attendance Edition tracks reimbursable expenses
Expense Receipts
- Users can attach expense receipts to the appropriate expense item so that approvers
can verify the expense before approval. This feature frees your finance and payroll
departments from having to keep track of paper receipts
Approve and Report on Expenses
- Set up the appropriate expense approval process for your organization. Generate
any report to get more visibility into expenses incurred.
Multi-Currency
- Track expenses in any currency you choose according to your organizations needs
Automatic Tax Calculation
- Set up automatic sales tax calculations so that you don't have to worry about calculating
taxes manually.
Integration
- Web TimeSheet Time & Attendance integrates with QuickBooks Payroll, ADP, and other
Accounting and Payroll software applications.
- To integrate with any other software packages please contact us
- More Timesheet Integration Information
Import Data
- Import users and activities into Web TimeSheet easily using our Import tool.
Export Report Data
- Generate and customize your reports and export into MS Excel.
Export
- Export data to other applications using our Developer tool kit or contact us
Backup data
- Backup your crucial historical data easily.
- Web TimeSheet Backup Utility allows SQL servers to be backed up from within Web
TimeSheet.
Support Services
- Replicon's support team is available 24 hours a day.
- Our training, implementation and customization services ensure you are 100% happy
with our solution.
- While most vendors provide 1-2 releases a year, we provide quarterly releases. Upgrades
are FREE with our Maintenance program.
1 denotes features available as add-on modules
