Web TimeSheet Features
Web TimeSheet is a powerful, flexible, and configurable system. Not
all features in Web TimeSheet are covered here. For more details, please
contact us.
Guided Implementation
- Implement Web TimeSheet in hours. A set of interview questions taking less than 5 minutes
to answer will provide you with the best possible implementation for your organization
- Step-by-step instruction on what exactly to do will guide you every step of the way, much like a trainer sitting beside you
Guided Setup
- Whether you want to setup users, projects, timesheets or user permissions you don't
have to read the documentation and make a list of to-dos to achieve the
setup that best fits your organization. A graphical guided setup workflow will take
you through the to-dos enabling you to accomplish any task easily and within minutes.
100% Web Based - No Client Installation needed
- Access the application from anywhere, anytime with a secure login and password. Perform all administration,
time and expense entry, approval and generate reports through any web browser
Available as License or ASP
- Web TimeSheet is available both as a license (where you host it on your server)
as well as an ASP (we host it on our server for you) solution
User Friendly Time Tracking with Award Winning User Interface
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Simple intuitive timesheet
- User adoption is critical to the success of any timesheet implementation. Web TimeSheet's user friendly,
award winning interface makes time entry easy.
- Easily copy timesheet from one period to the other, make changes and submit for
approval
Easily Configure the Timesheet Screen
- Customize the timesheet screen to look exactly the way you want for your organization
with a few clicks. For example, certain business might need users to track billable
time, or might want to configure the screen to add location, or enter estimated
time to complete.
- Allow time entry in any time format you wish, decimal or HH:MM
- Change the appearance of Web TimeSheet with different themes and replace the Web
TimeSheet logo with your corporate logo
Different types of time entry
- Choose from different type of time entry for different groups of users or departments,
including Stop watch, Punch-In / Out
- Punch-In / Out enables employees to enter start and end times, leaving Web TimeSheet
to calculate elapsed time
- Stop Watch allows users to keep precise record of the time they spent working on
projects and tasks
- Timecard feature presents users with that day’s timecard when they log in and is
accessible from within the timesheet
- Timecard dashboard displays which users are currently "in" and which are "out"
- Locked In/Out option allows administrators to require users to punch in and out
rather than entering their start and stop times manually. Users punch in and out
to add rows, giving each row an "In" and "Out" time that cannot be edited, ensuring
the most accurate data
Graphical Project Progress Bar
- Configure the timesheet screen to include the Project Progress Bar. It graphically
compares Actual vs. Estimate on individual timesheets giving immediate feedback
to users.
Graphical Billable Target Vs Actual1
- Include a graphical display of Billable Target
Vs. Actual in real time on individual time sheet (ProMax product). If your company is a consulting firm with billable targets for your consultants, this is a very useful feature.
DCAA Compliance
- Audit Trail of Timesheet Changes
- Meet time tracking guidelines set by the Defense Contract Audit Agency (DCAA) with
Web TimeSheet. More Timesheet DCAA Time Tracking Guidelines Information
Substitute Users
- Create substitute user profiles, enabling assigned employees to enter time and expenses
for others
TimeSheet Comments
- Comments describing work performed associated with time entry
Business Rules on TimeSheet
- Define a minimum or maximum number of hours that is required for a timesheet to
be submitted
- Timesheets can be set up to use overtime rules. Handles simple to comprehensive
(e.g., "California") overtime rules
Holiday
- Statutory Holidays for the location the user is in automatically appears on the
timesheet screen
25 different e-mail reminder templates
- Choose from over 25 different e-mail templates and setup automatic e-mail reminders
to be sent to delinquent users during preset times
Delinquent user report
- Delinquent user report allows managers to take action
Broadcast messages
- Broadcast messages notifying users of system upgrades, timesheet changes, project
status, or news about your organization.
Accrual rules and time-off policies
- Ensure that the entire team is complying with time-off policies
- Setup accrual rules that are automatically applied
Time-off Entitled and Requested
- Users can see how much time-off is entitled and request time-off accordingly
- Approvers can approve time-off based on how much is entitled and how much has been
requested
Accurate Record of all Time-off
- Payroll and finance department can report on time off entitled, requested and remaining
Track expenses
- Setup allowable expenses and track expenses towards projects, clients or reimbursable
expenses
Expense Receipts
- Users can attach expense receipts to the appropriate expense item so that approvers
can verify the expense before approval. This feature frees your finance and payroll departments
from having to keep track of paper receipts
Approve and Report on Expenses
- Setup the appropriate expense approval process for your organization. Generate any
report to get more visibility into expenses incurred towards projects, clients,
reimbursable expenses or expense type
Multi-Currency
- Track expenses in any currency you choose according to your organizations needs
Automatic Tax Calculation
- Setup automatic sales tax calculations so that you don't have to worry about calculating
taxes manually.
View "How It Works" Approval Paths
Over 80 multi-level approval paths
- Choose from over 80 multi-level approval paths that best fits your organization.
Flexibility to allocate approval of timesheet, time-off, and expenses to separate
approvers.
E-mail Notification to Approve
- Automatic e-mail notification for approvers to approve timesheet, time-off or expenses.
View all timesheets waiting for approval and approve / reject with a just a click
of a button.
Offline timesheet and expense entry1
- If there is no internet connection, timesheet and expense can be submitted through
Offline TimeSheet and Offline Expense
Multi-level projects
- Setup multi-level projects and tasks with unlimited hierarchy.
- Project templates to add projects quickly with the same characteristics
- If you have a lot of projects quickly search and find projects and tasks
- Update several projects at once using mass update feature
Assign projects to Users
- Assign project teams, departments or individual users to projects and tasks
Global Tasks / Activities
- Common tasks or activities like Meetings that are performed across projects can
be defined for the whole organization globally. Time towards these common activities
can be reported on
Manage Actual Vs. Estimate Hours and Cost
- Manage run-a-way projects by setting-up Estimated Hours and Cost for projects and
tasks and monitor Actual Vs. Estimate in real time
- Report on project estimates, actual, and hours remaining to complete in real time
Manage Project Profitability
- Report on actual project cost and analyze project profitability
Manage Clients
- If you are performing projects for clients, associate a project to a client or multiple
clients.
- If a project is performed for multiple clients, setup cost allocation between clients
- Provide permission to your clients to access specific relevant areas of Web TimeSheet
Billable rates
- Flexible billable rates, setup the way you want it that best works for your organization
- Rates based on projects, tasks, resources, clients or roles
- Setup billable rates in multi-currency
Billable / Non-billable tasks
- Flexibility to lock down projects and tasks as billable / non-billable or allow
user during time entry to select billing option for work performed
View "How It Works" Org. Hierarchy
Manage different employee types
- Setup different employee types that best fits your organization. For example, full-time,
part-time, hourly, contractors etc.
- Setup payroll cost and overtime rules
- Quickly find employees in the system with the Search feature
Organization Structure
- Organize employees into department and sub-departments with reporting structure
based on your companies org. chart.
- If changes happen you can easily move employees and departments with a drag-and-drop
interface.
Security and Permission
- Comprehensive security and access permissions to limit access as desired
- Provide permissions and secure your data either at the company, department, user
group, employee type or user level.
- With configurable permission controls tailor Web TimeSheet to different roles, departments
or locations - end user sees different information than a manager or an executive.
IT department in London has access to different projects and resources than the
Finance department in California
- Easy logon with Windows NT authentication capability
User Groups
- Group users in multiple ways to generate meaningful reports for your organization.
For example, a user group called skill set could group users with similar skills.
Real-time Reports
- All the data is up-to-the minute there's no lag between users entering data and
that same data immediately appearing in the reports.
Report Scheduling
- Dynamic reports can be automatically emailed at regular intervals you set up.
- Text reports can be sent in PDF or Excel (CSV) formats and emailed to any address
with the necessary permissions
- Graphical reports can now be emailed manually or through a report schedule.
100+ Standard Reports
- Choose from over 100 standard reports. Look at Estimate Vs Actual, Timesheet Status,
Project Status, Billable Vs Non-billable hours or any summary, detailed or comparison
report on Timesheet, Expense, Project, Billing, Time Off or User.
Configure the Report you want
- With Dynamic reports business users are empowered to generate any report they want
the moment they want it on the fly
- Easy-to- use interface that lets you pick and choose the data, filters, date ranges,
ordering, format, totals, sub-totals, averages and much more to get the report you
want the way you want it to make informed decisions
Drill down
- See high-level overview or drill down further to see the data in as much granularity
as you choose
Graphical or Table Format
- Generate reports in Table or Graphical format. You can also generate Graphical
- Pivot Reports
Save and Export Reports
- Save reports to a PDF file or export to MS Excel
Access control for reports
- Users, project managers, managers or executives can be given different access permissions
to see only the information that is applicable to them
Import Data1
- Import users, project / task data using our Import tool into Web TimeSheet easily
Import Data from MS Project1
- Import Project and Assignment data from MS Project to Web TimeSheet
Export Report Data
- Generate any report you want, customize the report to get the exact data and export
it to MS Excel
Export
- Export data to other applications using our Developer tool kit or contact us
Backup data
- Backup your crucial historical data and keep your system clean with Web TimeSheet
Backup Utility
Integration1
- Integration with ADP, Ceridian, Great Plains, ACCPAC, QuickBooks, GEAC, MS Project,
and other leading payroll, accounting and project management software.
- To integrate with any other software packages please contact us
- More Timesheet Integration Information
Support Services
- 24 hour support available to you
- Training, implementation and customization services to ensure that you are 100%
happy with our solution.
- While most vendors provide 1-2 releases a year, we provide a release every quarter. Upgrades
are FREE with our Maintenance program.
1 denotes features available as add-on modules