Web TimeSheet Project & Billing Features
Web TimeSheet Project & Billing Edition is a flexible and configurable system.
Click on the links below to explore Web TimeSheet Project & Billing features.
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contact them with any question you have about
Replicon's products.
Guided Implementation
- Implement Web TimeSheet quickly using the intuitive and user-friendly interface.
- Comprehensive user guides and a searchable help module explain Web TimeSheet features
in detail.
- Replicon's dedicated Implementation Team will answer your questions you have and
ensure that the application is set up to address your needs.
User Friendly Time Tracking with Award Winning User Interface
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100% Web Based
- Access the application from anywhere, anytime with a secure login and password.
Perform all administration tasks, time and expense entry, approvals and generate
reports through your web browser.
Available Hosted by Replicon or Self-Hosted on Your Servers
- Web TimeSheet is available both as a service, where we host it on our secure servers
for you, and as downloadable solution that you install and host yourself.
Simple & Intuitive Timesheet
- User adoption is critical to the success of any timesheet implementation. Web TimeSheet's
user friendly, award winning interface makes time entry easy.
- Easily copy timesheets from one period to another, make changes and submit for approval.
- Web TimeSheet Project & Billing streamlines customer billing, tracks project costing
and progress and provides real-time snapshots of projects on demand.
Configurable Timesheet Screen
- Customize the timesheet screen to look exactly the way your organization wants with
just a few clicks. For example, your business might need to track billable time,
or configure the time entry screen to add business specific details, like location
or time estimates.
- Allow time entry in the time format of your choice, decimal or HH:MM
- Change the appearance of Web TimeSheet with different themes
Different Types of Time Entry
- Choose from different time entry formats for different user groups and departments,
including the Stop Watch function and In/Out format
- In/Out format enables employees to enter start and end times, leaving Web TimeSheet
to calculate elapsed time
- Stop Watch function allows users to keep precise record of their time spent working
on projects and tasks with just the click of a button
- Locked In/Out option allows administrators to require users punch in and out rather
than entering their time manually. Users punch in and out to add rows, giving each
row an "In" and "Out" time that cannot be edited, ensuring the most accurate data
Graphical Project Progress Bar
- Configure the timesheet screen to include the Project Progress Bar. It graphically
compares Actual vs. Estimate on individual timesheets giving immediate feedback
to users.
Graphical Billable Target Vs Actual
- Configure the timesheet screen to display a Project Progress Bar. The Actual vs.
Estimate costs are compared graphically on individual timesheets, giving users immediate
feedback. If you are a consulting firm and your consultants use billable targets,
this is a useful feature
DCAA Compliance
- Audit trail of timesheet changes
- Meet time tracking guidelines set by the Defense Contract Audit Agency (DCAA) with
Web TimeSheet. More timesheet DCAA time tracking guidelines information
- SAS 70 Type 2 compliant ensuring reliability and security for customers facing increased pressure for corporate governance and security
Substitute Users
- Create substitute user profiles, enabling assigned employees to enter time and expenses
for others
Timesheet Comments
- Users can enter comments describing work performed that are associated with time
entries.
Holidays
- Statutory Holidays for the user's location appear automatically on their timesheet
screen
Multi-level Projects
- Set up multi-level projects and tasks with unlimited hierarchy.
- Project templates simplify adding projects with the same characteristics.
- Filters allow project and tasks to be sorted easily.
- Update several projects at once using mass update feature.
Assign Projects to Users
- Assign project teams, departments or individual users to projects and tasks
Global Tasks / Activities
- Common tasks or activities, like meetings, that are performed across projects can
be defined for the whole organization globally. Time towards these common activities
can be reported on.
Manage Actual Vs. Estimate Hours and Cost
- Eliminate run-a-way projects by setting up estimated hours and cost for projects
and tasks and monitor actual vs. estimate in real time.
- Report on project estimates vs actuals, and view hours remaining to completion in
real time.
Manage Project Profitability
- Report on actual project cost and analyze project profitability.
Manage Clients
- If you are performing projects for clients, associate a project to a client or multiple
clients.
- If a project is performed for multiple clients, set up cost allocation between clients.
- Provide permission to your clients to access specific, relevant areas of Web TimeSheet.
Billable Rates
- Flexible billable rates, set up according to your organization's needs
- Rates can be based on projects, tasks, resources, clients or roles.
- Set up billable rates in multiple currencies.
Billable / Non-billable Tasks
- Flexibility to lock down projects and tasks as billable / non-billable, or allow
user to select billing option for work performed on specific projects when entering
time.
Multi-level Approval Paths
- Choose from multiple approval paths to fit your organization’s approval process.
Flexible approval paths allow timesheet and expenses approvals to be allocated to
separate approvers.
E-mail Notification to Approvers
- Automatic e-mails notify approvers about waiting timesheet and expense approvals.
Approvers can view all timesheets waiting for approval and approve / reject them
with the click of a button.
Offline Timesheet and Expense Entry
- If there is no Internet connection, time and expense sheets can be submitted using
Web TimeSheet's offline functionaliy.
E-mail Reminder Templates
- Choose from dozens of different e-mail templates and set up automatic e-mail reminders
to be sent to delinquent users at specified times
Delinquent User Report
- Delinquent user report informs managers of outstanding timesheets, allowing them
to take action.
Broadcast Messages
- Broadcast messages allow administrators to notify users of system upgrades, timesheet
changes, project status, and news about your organization.
Real-time Reports
- All the data is up-to-the minute there's no lag between users entering data and
that same data immediately appearing in the reports.
Report Scheduling
- Dynamic reports can be automatically e-mailed at regular intervals you set up.
- Text reports can be sent in PDF or Excel (CSV) formats and e-mailed to any address
with the necessary permissions.
- Graphical reports can be e-mailed manually or through a report schedule.
100+ Standard Reports
- Choose from over 100 standard reports. View Estimate Vs Actual costs and hours,
Timesheet Status, Project Status, Billable Vs Non-billable hours and summary, detailed
and comparison reports on timesheets, expenses, projects, billing, and users.
Configure the Report you want
- Dynamic reports empower users by enabling them to generate reports they need on
the fly.
- Easy-to- use interface lets you select the data you need to see.
- Make informed decisions by formatting and filtering reports by date ranges and ordering
columns to get the report you want, the way you want it.
Drill Down
- Review your data at a high-level or drill down to explore it in as much granularity
as you choose.
Graphical or Table Format
- Generate reports in Table or Graphical format.
- You can also generate graphical Pivot Reports.
Save and Export Reports
- Save reports to a PDF file or export to MS Excel
Access Control for Reports
- A user's permission-based roles determine what data they can see in the system.
- Managers and executives are able to run reports and view data pertaining to their
employees.
Security and Permissions
- Comprehensive security and access permissions to limit access as desired.
- Provide permissions and secure your data either at the company, department, user
group, employee type or user level.
- Tailor Web TimeSheet to different roles, departments and locations in your organization
- Your managers and executives can be given access to more information than general
staff, and the IT department sees different types of data than the Finance department.
- Easy logon with Windows NT authentication capability.
Manage Different Employee Types
- Set up different employee types to fit your organization. For example, full-time,
part-time, hourly, contractor etc.
- Quickly find employees in the system with the Search feature.
Organization Structure
- Organize employees into departments and sub-departments, with reporting structure
based on your company's organizational chart.
- If changes happen you can easily move employees and departments with a drag-and-drop
interface.
Track Expenses
- Set up allowable expenses and have your employees submit their expenses. Web TimeSheet
Project & Billing Edition allows expense tracking towards projects and clients
Expense Receipts
- Users can attach expense receipts to appropriate expense items, allowing approvers
to verify the expense before approval. This feature frees your finance and payroll
departments from paper receipts
Approve and Report on Expenses
- Set up the appropriate expense approval process for your organization. Generate
any report to get more visibility into expenses incurred towards projects, clients,
reimbursable expenses or expense type
Multi-Currency
- Track expenses in any currency you require
Automatic Tax Calculation
- Set up automatic sales tax calculations so that you don't have to worry about calculating
taxes manually.
Integration
- Web TimeSheet Project & Billing Edition integrates with MS Project, QuickBooks and
other Project Management and ERP software applications.
- To integrate with any other software packages please contact us
- More Timesheet Integration Information
Import Data
- Import users, project / task data using our Import tool into Web TimeSheet easily.
Import Data from MS Project
- Import project and assignment data from MS Project to Web TimeSheet
Export Report Data
- Generate and customize your reports and export into MS Excel.
Export
- Export data to other applications using our developer tool kit or contact us.
Backup Data
- Backup your crucial historical data easily.
- Web TimeSheet Backup Utility allows SQL servers to be backed up from within WebTimeSheet.
Support Services
- Replicon's support team is available 24 hours a day
- Our training, implementation and customization services ensure you are 100% happy
with our solution.
- While most vendors provide 1-2 releases a year, we provide quarterly releases. Upgrades
are FREE with our Maintenance program.
1 denotes features available as add-on modules
