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Quick Start Guide: Web TimeSheet Integration Manager for QuickBooks

The reference document provides an overview of the steps involved in setting up the QuickBooks integration manager and beginning to transfer time and expense data from Web TimeSheet to QuickBooks.

Download in PDF format

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Integration Manager for QuickBooks User Guide

This document provides detailed information on using the Web TimeSheet Integration Manager for QuickBooks. The QuickBooks integration manager can be used to transfer time and expense data between Web TimeSheet and QuickBooks.

Download in PDF format

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Integration Manager for Microsoft Project User Guides

These guides provide detailed information on using the Web TimeSheet Integration Manager for Microsoft Project, Server and Standard/Professional. The Project integration managers allow users to update project/task information, project team assignments, and timesheet data between Web TimeSheet and Microsoft Project easily and efficiently.

Download Standard/Professional version in PDF format

Download Server version in PDF format

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Where can I find Web TimeSheet's iPhone app and what can I do with it?

A beta version of Replicon Timesheet, Web TimeSheet's free iPhone app, is currently available from the App Store.

You can use this app to:

  • Track time against projects and record your billing data
  • Enter expenses and upload receipts you've photographed to your expense sheets
  • Check whether your time and expenses have been approved
  • Easily keep your mobile and web-based Web TimeSheet data in sync

There are currently a few limitations to using this app; refer to the iPhone App Support Notes for more information. If you want to restrict certain users from using the Replicon Timesheet app, disable the Integration > Use Replicon Mobile app permission in their assigned permission profiles.

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Is Web TimeSheet compatible with any other mobile devices, besides iPhone?

We are currently developing support for Android and WebKit.

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What third party solutions does Web TimeSheet integrate with?

Web TimeSheet includes out of the box custom integrations with QuickBooks, Microsoft Project, and ADP applications. To transfer data between Web TimeSheet and other applications, you have a couple of options:

  • Flat File Export

Flat files are text files that can be formatted to match the requirements of the destination program. You can use a CSV flat file to export data into any application capable of importing CSV files.

  • RepliConnect API

You can use our API to create your own custom integrations between Web TimeSheet and any third-party application.  Refer to the Development Help for more information on what you can do using RepliConnect. Detailed documentation on how to enable, access, and use the RepliConnect API is available at http://www.replicon.com/RepliConnect.

Refer to the Integrations Overview in Web TimeSheet's online help for more information on the available integrations.

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How do I transfer data between Web TimeSheet and Intuit QuickBooks or Microsoft Project?

Web TimeSheet includes integration managers that you can use to transfer data between Web TimeSheet and Quickbooks or Microsoft Project. These integration managers can be downloaded from within the Integrations section of Web TimeSheet, and installed on your client machine. Integration managers will automatically update when a new version becomes available.

For information on setting up an integration manager, refer to Installing an Integration Manager in Web TimeSheet's online help.

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Can we create integrations using Web TimeSheet’s RepliConnect API?

Yes, you can create custom integrations between Web TimeSheet and just about any other application using Web TimeSheet's API. Refer to the Development Help page for more information on what you can do using RepliConnect. Detailed documentation on how to enable, access, and use the RepliConnect API is available here: http://www.replicon.com/RepliConnect.

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What are the system requirements for using the QuickBooks integration manager?

To use the latest version of the Web TimeSheet Integration Manager for QuickBooks, each client machine must meet the requirements listed below.

Operating System

One of the following:

  • Windows 2000

  • Windows 2003 Server (32-bit version only)

  • Windows XP Professional

  • Windows Vista Business or Enterprise

  • Windows 7 Professional or Enterprise

Hardware

  • Pentium 500 MHz CPU or equivalent

  • 512 MB memory

  • 50 MB available disk space

  • Screen resolution of 1024 x 768 or higher

Software1

A high-speed connection to a compatible version of Web TimeSheet

A compatible version of QuickBooks:

  • Pro or Premier U.S. Edition 2012, 2011, 2010, 2009, 2008, or 2007

  • Pro or Premier Canadian Edition 2012, 2011, 2010, 2009, or 2008

  • Pro or Premier Australian Edition 2009/10, or 2011/12

  • Pro or Premier UK Edition 2008

  • Enterprise Solutions U.S. Edition 10.0, 9.0, 8.0, or 7.0

  • Online Edition2

1 Although QuickBooks 2009 and 2010 U.S. editions support multiple currencies, due to a limitation in QuickBooks, transfer of multiple currencies via the integration manager is not supported for these editions. In addition, when used with Canadian 2010 editions of QuickBooks, the integration manager supports multicurrency transfers to vendor bills only.

2 Certain limitations exist when using the Integration Manager with the QuickBooks Online Edition, due to issues imposed by that edition of QuickBooks. Refer to the Integration Manager for QuickBooks User Guide for more information.


If you are using an older version of the integration manager, refer to the Web TimeSheet Integration Manager for QuickBooks User Guide for the system requirements of version 5.4 and higher. If you are using a version older than that, refer to the documentation archive for requirements specific to your version.

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What are the system requirements for using the Microsoft Project integration manager?

To use the latest version of the Web TimeSheet Integration Manager for Microsoft Project, each client machine must meet the requirements listed below.

Operating System

 

One of the following, with Administrator access for installation:

  • Windows 2000 Professional with Service Pack 4 or higher

  • Windows 2000 Server with Service Pack 4 or higher

  • Windows 2003 Server with Service Pack 1 or higher

  • Windows 2008 Server R2

  • Windows XP Professional with Service Pack 1 or higher

  • Windows Vista Business or Enterprise

  • Windows 7 Professional or Enterprise

Hardware

  • Pentium 500 MHz CPU or equivalent

  • 512 MB memory

  • 50 MB available disk space

  • Screen resolution of 1024 x 768 or higher

Software

A high-speed connection to a compatible version of Web TimeSheet

A browser that supports your version of Web TimeSheet and, if you are using the Server edition, Microsoft Project Web Access

A compatible version of Microsoft® Project®:

  • Standard or Professional version 2002, 2003, 2007, or 2010

  • Microsoft Project® Server 2003, 2007, or 2010

Version-specific requirements

Required for the Standard/Professional version only:

  • .NET Framework 2.0 (installed automatically, if not already installed)

  • Version 3.0 or higher of Windows Installer (typically installed automatically, if not already installed)1

Required for the Server version only:

  • All projects saved in a Microsoft Project server installation

1 If a Windows Installer message box displays during installation, version 3.0 or higher is not installed and the Project integration manager will only be available as a standalone application. The latest version of Windows Installer can be downloaded from the Microsoft website.


If you are using an older version of the integration manager, refer to the Standard/Professional or Server user guide for the system requirements of version 4.6 and higher. If you are using a version older than that, refer to the documentation archive for requirements specific to your version.

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What versions of Web TimeSheet and Web Resource are compatible?

In the table below, versions with dots (•) are compatible with each other.

Version of Web Resource

Version of Web TimeSheet

  

2.9 and higher

2.8

2.7
8.5 and higher

•

 

  
8.3

 

•

•
8.2

 

 

•

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What versions of Web TimeSheet and the Quickbooks Integration Manager are compatible?

In the table below, versions with dots (•) are compatible with each other.

Version of the QuickBooks Integration Manager

Version of Web TimeSheet

  

5.5

5.4

5.3

5.2

5.1

4.4

4.2
8.14 and higher

•

•

•

•

•

•

•
8.13

 

•

•

•

•

•

•
8.12

 

  

•

•

•

•

•
8.11

 

  

•

•

•

•

•
8.10

 

 

  

•

•

•

•
8.9

 

 

 

•

•

•

•
8.8

 

 

 

  

•

•

•
8.7

 

 

 

 

  

•

•
8.5

 

 

 

 

 

 

•

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What versions of Web TimeSheet and the Microsoft Project integration manager are compatible?

In the table below, versions with dots (•) are compatible with each other.

Version of the Microsoft Project Integration Manager

Version of Web TimeSheet

  

4.7

4.6

4.5

4.4

4.3

4.2
8.14 and higher

•

•

•

•

•

•
8.13

 

•

•

•

•

•
8.12

 

•

•

•

•

•
8.11

 

•

•

•

•

•
8.10

 

 

•

•

•

•
8.9

 

 

 

•

•

•
8.8

 

 

 

•

•

•
8.7

 

 

 

 

•

•
8.5

 

 

 

 

 

•

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