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Home > Customer Support > Expenses Help

Quick Start Guide: Entering Expenses

This guide provides information on how to complete a Web TimeSheet expense sheet and submit it for approval. You can use the Word version to customize this guide for your organization.

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What is the Gross to Net formula?

The gross to net formula determines how Web TimeSheet calculates the net amount (pre-tax) from the total expense amount employees enter. You should define it for expense codes so that net expense amounts can be calculated when users enter gross amounts. Web TimeSheet doesn't create this formula automatically since, with multiple taxes, it can't determine in what order taxes are applied.

Use the $Gross variable to represent the gross amount. For example, if you are defining an expense code for airfare that includes tax codes for airport tax ($10.00 flat tax) and GST (5%), and the GST is not taxed on the airport tax, the gross to net formula for the expense code would be: ($Gross-10)/1.05

Refer to Understanding the Gross to Net Formula in Web TimeSheet's online help for more information.

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What's an offline expense sheet?

Offline expense sheets are HTML forms that you can use to record your expenses when your connection to Web TimeSheet is unavailable. Offline timesheets are also available to record hours worked while offline.

To use an offline expense sheet, you set up the form, e-mail it to your computer, and then use it to enter your expenses while you are offline. When you are once again connected to the Internet, you can save and/or submit the data you recorded.

For more information, refer to Using an Offline Expense Sheet in Web TimeSheet's online help.

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