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Web TimeSheet Time & Attendance Quick Tour Transcript
View the Web TimeSheet
Time & Attendance Edition Quick Tour Video
Visual Cues:
6 images fade in and music intro begins.
Images scale in and out with taglines: Access Anywhere, Save Time, Maximize Profitability,
Execute Decisions, Manage Resources, Track Your Profitability then fade out to 10%.
Title fades in: Web TimeSheet Time & Attendance
Logo with words "Quick Tour" beside it.
Music intro fades out.
Visual Cues:
Logo fades in.
Text fades in: World leader in
timesheet and expense management software with over 1.2 million users in
6700 companies in 60 countries.
Map of customer locations fades in.
Narrator:
Welcome to the Quick Tour for Web Timesheet Time & Attendance Edition. Replicon
is the world leader in time and expense management software and the innovator in
productivity solutions. Replicon has over 1.2 million users in more than 6700 companies
in 60 countries worldwide.
Visual Cues:
Text fades in: In this Quick Tour You Will See How Web TimeSheet Time & Attendance
Edition:
Text fades in: Is designed to improve the way your organization captures time and
attendance information (to then be exported into your payroll solution accurately
and efficiently).
Image of Payroll Exports fades in. Highlights of payroll exports highlighted in
red, then image and highlights fade out.
Text fades in: Improves your time off approval process by keeping track of employees
accruals and remaining balances.
Image of Time Off Booking fades in. Highlights of Requested Time Off and Total Time
Off Remaining are highlighted in red, then highlights fade out.
Text fades in: Automates how your employees are requesting time off.
Highlight of approval history is highlighted in red.
Narrator:
In this Quick Tour for Web TimeSheet Time and Attendance Edition, you will see how
this solution is designed to improve the way your organization captures time and
attendance information; this information can then be exported into your payroll
solution accurately and efficiently.
In addition, this solution will improve your organization's time off approval process,
by keeping track of each employee's time off accruals and remaining balances;
as well as automating how your employees are requesting time off.
Visual Cues:
Text fades in: Replicon has been featured in
Logos of Wall Street Journal, Fortune, Dow Jones, Information Week and Business
Week fade in.
Narrator:
Replicon has been featured in:
- Wall Street Journal
- Fortune
- Dow Jones
- Information Week
- Business Week and various newspapers throughout North America
Visual Cues:
Text fades in: Established partnerships with leading software vendors
Logos of Microsoft, Oracle, Intuit, Microsoft Dynamics (with formerly Great Plains
text underneath), ACCPAC, ADP, Ceridian and Paychex fade in.
Narrator:
Replicon has established partnerships with leading software vendors such as:
- Microsoft
- Oracle
- Intuit
- Great Plains
- ACCPAC
- ADP
- Ceridian
- Paychex and various industry giants
Visual Cues:
Text fades in: Recognized with Numerous Awards
Logos of Profit 100 Canada's Fasting Growing Companies, Alberta Venture Fast 50,
Deloitte & Touche Fast 50, Software 500 and Ernst & Young Entrepreneur of
the Year fade in.
Narrator:
Replicon has been honoured with numerous awards.
- It has been recognized as the fastest growing company in Canada by Profit magazine
and as the fastest growing company in Alberta by Alberta Venture.
- It has been consistently listed on the prestigious Deloitte Technology Fast 50
- It has been placed above all of its competitors in the Software 500 listings by
the Software magazine and it has been selected as the finalist for Ernst & Young's
"Entrepreneur of the Year"
Visual Cues:
Text fades in: Designed to fit companies of any size. Small as 5 users to as large
as 50,000 users
Logos of World Vision, John Hopkins University, Cornell University, AARP, Ernst
& Young, Deloitte & Touche, Shiseido, Barnes and Noble, Orbitz.com and Ferrari
fade in.
Narrator:
Web TimeSheet has been implemented with companies that are as small as 5 users to
companies as large as 50,000 users.
Replicon's substantial customer list includes recognizable names such as:
- World Vision
- John Hopkins University
- Cornell University
- AARP
- Ernst & Young
- Deloitte & Touche
- Shiseido Cosmetics
- Barnes and Noble
- Orbitz.com
- and Ferrari
Visual Cues:
Text fades in: Simple solutions with a no-hassle experience
Text fades in:
- Products are designed to capture your organization's unique business processes
- By providing an intuitive interface, Replicon has maximized user adoption for companies
of all sizes
- Dedicated teams ensure that Web TimeSheet is working the way customers need it to
work
- 58% of companies that invest in a software solution are unsuccessful in implementing
the product on their own--Replicon can successfully implement your product
- A dedicated implementation representative will get your organization up and running
as quickly as possible, at no additional costs
- Web TimeSheet will not result in a shelved product
- Web TimeSheet Time & Attendance Edition has been designed to easy to use for
maximum end user adoption
Narrator:
Replicon has designed all their products to capture your organization's unique business
processes.
By providing an intuitive interface, Replicon has maximized user adoption for companies
of all sizes.
Dedicated teams in research and development, quality assurance and product management
ensure that Web TimeSheet is working the way our customers need it to work.
Our research indicates that 58% of companies that invest in a software solution
are unsuccessful in implementing the product on their own within their organization.
This is why part of Replicon's purchase promise is that you will have a dedicated
Implementation Representative to get your organization up and running as quickly
as possible, at no additional costs!
A product can have all the features in the world, but without user adoption it will
result in a shelved product.
Web TimeSheet Time & Attendance Edition has been designed to be simple and easy
to use for maximum end-user adoption.
Visual Cues:
Text fades in: How do you know that Web TimeSheet Time & Attendance Edition
is the best solution for you?
Text fades in:
- Replicon realizes that each business has unique requirements for the way their organization
wants to capture time and attendance information:
- For exempt or salaried employees, hours can be captured against various job responsibilities
that are worked on each day
- For non-exempt or hourly employees - detailed tracking of start and stop times,
as well as overtime, is important when you are processing your payroll
- For data accuracy, you can approve all time worked by your employees at the end
of each pay period
- For manual data entry - payroll export reports available within the Time & Attendance
Edition to get your payroll data into your payroll system in a matter of seconds
- The Time & Attendance Edition gives accurate cost reports related to employee
time off, ensuring employees are following the time off policies and are compensated
appropriately
- A calendar view within the solution allows managers and employees to view when others
in the company are taking time off:
- Helps plan your time off better as well as knowing your colleagues availability
for meetings and deadlines
- Web TimeSheet Time & Attendance Edition works with Web TimeSheet Project &
Billing Edition, providing an ongoing, seamless solution that addresses all of your
corporate needs
Narrator:
We realize that each business has unique requirements for the way their organization
wants to capture time and attendance information.
For example:
Your organization may want to capture your exempt or salaried employee's hours against
various job responsibilities that are worked on each day.
If your organization employs non-exempt or hourly employees - detailed tracking
of start and stop times, along with any overtime hours worked, is important when
you are processing your payroll.
In addition, you may need to approve all time that is worked by your employees at
the end of each pay period to ensure that what is being entered into your payroll
solution is accurate.
And if your organization is using a manual process to enter payroll data into your
payroll solution - you can look forward to the payroll export reports available
within the Time & Attendance Edition to get your payroll data into your payroll
system in a matter of seconds!
These are just a few examples of how the Time and Attendance Edition was designed
to accommodate your every need. You can rest assured that your organization's specific
requirements will be captured within this solution.
Keeping track of your organizations time-off liabilities has never been so easy!
The Time and Attendance Edition gives you the accurate cost reports related to employee
time off and ensures employees are following the time off policies of your organization
and are compensated appropriately.
How do you keep track of the number of individuals that are off on a particular
day? We have provided you with a calendar view within the solution that will allow
managers and employees to view when others in the company are taking time off.
Not only will this help you plan your own time off better - you will also be able
to see when your colleagues will be unavailable for meetings or have a better understanding
of who is available to meet your deadlines.
For those companies that do need to capture time for both payroll and project tracking,
the Web TimeSheet Time and Attendance Edition does work with Web TimeSheet Project
and Billing Edition, providing you with an ongoing, seamless solution that addresses
all of your corporate needs.
Visual Cues:
Text fades in: Keeping Track of Time Off
Image of "Edit Time Off Type" fades in. Highlights of Default Accrual Settings are
highlighted in red with a text bubble "Configure your specific time-off options,
specific accruals, resets, carry-forward, or 'use it' or 'lose it' policies".
Image, highlight and text bubble fade out.
Image of "Time Off" pivot report fades in. Highlights of Sum of Total Days Allowed,
Days Remaining and Days Taken are highlighted in red with a text bubble "Reports
display how much time off is entitled, how much time was requested, and how much
time is remaining".
Image, highlight and text bubble fade out.
Image of "Time Off Calendar" fades in. Highlights of "Book Time Off" area are highlighted
in red with a text bubble "Submit a time-off request from within the Web TimeSheet
Time and Attendance Edition Time Off Calendar".
Image, highlight and text bubble fade out.
Image of "List Waiting Time Off Bookings" fades in. Highlights of dates "Submitted
On" are highlighted in red with a text bubble "See which employee submitted their
time off first".
Highlight fades out.
Highlight of "Edit" icon for time off booking is highlighted in red. From "Edit"
the "Time Off Booking" image is expanded.
Highlight of "Approve" and "Reject" buttons is highlighted in red with a text bubble
"Approve or reject employees" time off requests in seconds.
Narrator:
If ensuring that your organization complies with your time-off policies is essentially
a full time job,
Web TimeSheet Time and Attendance Edition is going to make this very simple and
easy for you to administer and monitor.
The solution can be configured to your organization's specific time-off options,
along with the specific accruals, resets, carry-forward, or "use it" or "lose it"
policies associated with each option.
Employees, their managers, and the payroll department will be able to run reports
showing how much time off is entitled to each employee, how much time was requested,
and how much time they have remaining in their time-off balance.
Your employees can submit a time-off request from within Web TimeSheet Time and
Attendance Edition; and when they do, an email notification will go to their Time
Off Approver letting them know they have a time off request waiting for approval.
As an Approver, you will always know which of your employees submitted their request
first, and be provided a link from within the email that gives you quick access
to the solution - to approve or reject the request within seconds!
As you can see Web TimeSheet Time and Attendance Edition can be customized to capture
information the way you need it to for your organization.
Visual Cues:
Text fades in: The Timesheet. Timesheet image fades in.
Highlights of activity, shift, time cell entry, total and booked time off are highlighted
in red. Timesheet image fades out.
Simple Timesheet image with no activity or shift fades in. Total Hours are highlighted
in red then both the highlight and image fade out.
In-out view of timesheet image fades in and then fades out.
Standard view of timesheet image fades in and then fades out.
Offline view of timesheet image fades in and then fades out.
In-out view of timesheet image with shift and number of calls fades. Highlight of
shift and number of calls highlighted in red fades in. Highlight and image fades
out.
"Edit Overtime Rule" image fades in and then fades out.
"Edit Validation Rule" image fades in and then fades out.
Narrator:
Because not all businesses are the same, Web TimeSheet Time & Attendance Edition
allows you to configure the timesheet to collect the data you need for your organization.
We have taken into consideration your organization's preference for capturing time,
and given you a choice of different types of timesheet formats depending on what
best fit your needs.
For example:
- It can capture the total sum of hours put towards an activity or a full day.
- It has a time stamp for when your employees clock in and clock out during the day.
- It can track an employee's time-off requests and balances.
- and if someone is traveling and does not have Internet access, they can still enter
time using our offline version.
Some of our customers have unique requirements to capture additional information
on their timesheets.
Web TimeSheet Time and Attendance Edition offers custom fields you can create to
collect this information; shift and number of phone calls are just a few examples.
If you are one of those organizations that require overtime hours to be tracked
in your time tracking solution - no problem - the Time and Attendance Edition can
calculate your overtime hours based on the rules that you can set up within the
solution.
Are your timesheet approvers wasting valuable time reviewing timesheets that do
not meet certain requirements? Our solution has the ability of setting up rules
around maximum or minimum hours that must be submitted on a timesheet - before it
even gets to an approver.
Visual Cues:
Text fades in: Approval Process. Image of approval paths fades in.
Highlighted red box around Timesheet tab fades in and then fades out.
Highlighted red box around Time Off Booking tab fades in and then fades out.
Highlighted red box around Expenses fades in and then fades out.
Highlighted red box around Add button fades in. Add TimeSheet Approval Path expands
from Add button.
Approval Path name "Supervisor->Dept Mgr->Payroll Dept" is added to Add Timesheet
Approval Path image. Supervisor is selected as the first approver, then Department
Manager, then Payroll Department. Save button is selected.
Approval paths image is displayed from save button then fades out.
Email notification for timesheets waiting for approval image fades in.
Narrator:
Web TimeSheet Time & Attendance Edition gives you the ability to assign approval
responsibilities for timesheets, time-off requests and expenses.
Your approval path can be as detailed as you require - the solution gives you the
ability to set up to 5 levels of approvals.
So if you need to have a timesheet reviewed by a Supervisor, the Department Manager,
and then go to the payroll department - no problem - you can set that up in Web
TimeSheet Time and Attendance Edition.
And how will all of your approvers know they have submissions waiting for their
approval? The Time and Attendance Edition has automatic email notifications that
will ensure your users are complying with their responsibilities in tracking time.
Visual Cues:
Text fades in: E-mail reminders to enter time, on time. Image of email notifications
fades in.
Highlighted red box around "Timesheet is due" fades in. Edit Notification Template
image expands from "Timesheet is due".
Image of "Send message" is highlighted and then expanded.
Image of "Send message" drop down shows the user can select to send the message
"On due date" from the drop down list. Image of expanded send message scales back
to original size and fades out.
Image of "Send message" is highlighted and then expanded.
Image of "At this hour" drop down shows the user can select to send the message
at "0:00:00" from the drop down list. Image of expanded at this hour scales back
to original size and fades out.
Image of "Edit Notification Template" scales back to original size to display "E-mail
Notifications" image.
Highlighted red box around "Timesheet is due" fades out.
Highlighted red box around "Timesheets are overdue (Batch)" fades in and then fades
out. The image of the "E-mail Notifications" fades out.
Image of email for timesheets overdue fades in.
Narrator:
Web TimeSheet Time & Attendance Edition is going to ensure that it is being
used by your company, by sending automatic email reminders during preset times that
you choose.
You can put the onus back on your employees to submit their timesheets on time by
setting up an email notification to remind them that their timesheet is due.
If you need to ensure that your managers are approving timesheets in time for payroll
to be done, set up an email notification to remind them that their approvals are
due.
There is also an email notification that goes out to your approvers that will let
them know which employees have not yet submitted their timesheets. Web TimeSheet
Time & Attendance Edition will assist you with monitoring any delinquent timesheet
users.
No more picking up the phone or running over to someone's desk to remind them of
their responsibilities. Set up the Time and Attendance Edition to assign those responsibilities
within the permissions available in the solution.
With all of the information you are able to capture within Web TimeSheet Time &
Attendance Edition, many of our customers are impressed with the reporting capabilities
within the program.
Visual Cues:
Text fades in: Real-Time Reports. Image of "Select a Report" fades in.
Highlighted red box around the "In-Out Status" fades in. "Select a Report" image
scrolls down to third page.
Highlighted red box around the "Time Off Balance" fades in. "Time Off Balance Report"
image is expanded from "Time Off Balance", then fades out.
Second page of "Select a Report" image fades in.
Highlighted red box around the "Pay Code Hours Details" fades in. "Pay Code Hours
Details Report" image is expanded from "Pay Code Hours Details".
Highlighted red box around the "Save As", "E-mail", "Excel" and "PDF" button fades
in and then fades out.
Highlighted red box around the "Settings" button fades in.
"Edit Report" image expands from "Settings button".
Highlights and images fade out.
"Timesheet Hours Summary" image fades in. Highlighted red box around of regular
hours from "Manufacturing" fades in.
The "User Hours Details" report image is expanded from "Manufacturing" then fades
out.
Image for "Timesheet Detail" fades in.
Highlighted red box around the "PDF" button fades in and then fades out.
Highlighted red box around the "Excel" button fades in and then fades out.
Narrator:
Web TimeSheet Time & Attendance Edition has a powerful reporting engine that
will give you much needed real-time visibility into what is happening with the time
spent in your organization.
If you require the need to monitor the start and stop times of your employees, we
have reports that will assist you with knowing when your employees are at work,
and if they have arrived on time.
Have real-time knowledge on your time off liabilities by running reports that will
show you each employee's approved time off requests and remaining time off balances
for the time off codes assigned to them. For example: vacation, sick time, jury
duty, personal, and banked time.
When you are ready to process payroll at the end of your timesheet period, run a
report that will give you the pay codes, summary of all hours worked, and overtime
calculations - this information can be exported into your payroll system in a matter
of seconds!
All of the report templates can be customized to show only the fields that you would
like to see - there are also detailed filtering options to break down the information
that is shown in the report.
The reports can give you both the high level overview, as well as the granular details
that you need to know.
All of the data is up-to-the-minute; there is no lag between users entering data
and that same data immediately appearing within the reports.
All of our reports can be saved to a PDF file, or exported to Excel if you wish
to manipulate the data further.
Web TimeSheet Time & Attendance Edition fits around the way you want to run
your business - not the other way around.
Visual Cues:
Text fades in: Security and Permission. Image of permissions fades in.
Highlighted red box around "Administrator" fades in. "Edit Permissions" image expands
from "Administrator". "Expand All Items" is selected.
Edit Permissions is scrolled through down to the save button. "Edit Permissions"
image is scaled back down to original size.
Narrator:
Web TimeSheet Time & Attendance Edition is a permission-based software program
Many of our customers were previously using Excel to keep track of time and attendance
data. Excel is not designed to limit your employee's visibility into items that
you would not want them to view. It's all or nothing.
Within the permission profiles of our solution, you can tailor to different roles,
departments, or locations, so that the end user sees different information than
a manager or an executive.
Our solution ensures that your users are only seeing the information that you have
set them up to see!
An add-on feature not to overlook is our Expense module.
Visual Cues:
Text fades in: Tracking Expenses. Image of "Expense Sheets for Doug Brown" fades
in.
Image of "Expense Sheet for Doug Brown" expands from "Flight to New York".
"Amount currency" drop down list shows which currencies are available. "USD$" is
selected.
Under "Expense Receipts", "Upload"is highlighted.
From "Replace", "Expense Receipts > Upload" image is expanded. Close is selected.
"Expense Receipts > Upload" image is scaled down to original size, displaying
the "Expense Sheet for Doug Brown" image.
"Expense Sheet for Doug Brown" image is scaled down to original size, displaying
the "Expense Sheets for Doug Brown" image.
Highlighted red box around the offline button fades in and then fades out, along
with the "Expense Sheets for Doug Brown" image.
An email notification for "Offline Expense" image fades in. From "Offline Expense
Apr 21, 2008.html", the "Offline Expense Sheet for Doug Brown" image is expanded.
Narrator:
The Expense module allows you to keep track of expenses easily in multiple currencies.
Users can attach expense receipts to the appropriate expense item, so that approvers
can verify the expense easily.
If you do not have Internet access, you can use Offline Expenses to submit your
expenses before payroll is processed.
Keeping track of all of your expenses has never been so easy!
Visual Cues:
Text fades in: Implementation Made Easy
Text fades in:
- You will have a dedicated Implementation Representative to get your organization
up and running as quickly as possible, at no additional cost
- Our Implementation Representative will work with you to identify key needs and concerns,
and to develop an Implementation/Training plan that suits your unique environment
- Implementation support and training can be delivered via teleconference, onsite
services, or a combination of both
- As a valued customer, you can rest assure that during your implementation and deployment,
you will be contacted regularly by our team to make sure that things are going well
Narrator:
Part of our purchase promise is that you will have a dedicated Implementation Representative
to get your organization up and running as quickly as possible, at no additional
costs!
Our Implementation Representative will work with you to identify key needs and concerns,
and to develop an Implementation and Training plan that suits your unique environment.
Implementation support and training can be delivered via teleconference, onsite
services, or a combination of both.
As a valued customer, you can rest assured that during your implementation and deployment,
you will be contacted regularly by our team to make sure that things are going well.
Visual Cues:
Text fades in: Support Services
Text fades in:
Although Web TimeSheet Time & Attendance Edition is easy to use, Replicon is
the only vendor to provide live support 24 hours a day, 7 days a week
You are entitled to unlimited e-mail and telephone support, and unlimited product
updates for all major and service releases of the software
Most venders provide 1 to 2 releases a year. Replicon provides a release every quarter
and upgrades are free with our maintenance program
There are hundreds of extra features we haven't even mentioned that have made a
huge impact on thousands of companies around the globe
Narrator:
Although Web TimeSheet Project & Billing Edition is easy to use, Replicon is
the only vendor to provide live support from our support team 24 hours a day, 7
days a week to our customers.
As part of your maintenance agreement, you are entitled to unlimited e-mail and
telephone support, as well as unlimited product updates for all major and minor
service releases of the software.
Most vendors provide 1 to 2 releases a year, Replicon provides a release every quarter
and upgrades are free with our maintenance program.
There are hundreds of extra features that we haven't even mentioned that have made
a huge impact on thousands of companies around the globe.
Visual Cues:
Text fades in:
Thank You for Viewing the Web Timesheet Time & Attendance Edition Quick Tour
Images of buttons for Test Drive, Free Webinar, and Contact fade in along with the
text:
Test Drive a Fully Functional Free Trial of Web TimeSheet Time & Attendance
Edition
Attend a free web seminar (webinar) for live and interactive demonstrations for
Web TimeSheet Time & Attendance Edition
Call 403-262-6519 ext 2
or toll free in:
North America:
1-877-762-2519
Europe & New Zealand:
00 800 7622 5192
Australia:
0011 800 7622 5192
or e-mail us at: sales@replicon.com
Narrator:
Thank you for joining us in this tour of Web TimeSheet Time & Attendance Edition
We trust that you have seen how our solution is going to automate the way you capture
time and attendance within your organization.
As a next step of your evaluation of our software, we would recommend that you experience
the product first hand. There are a couple of ways you can do this:
- Evaluate a fully functional free trial of the Time & Attendance Edition
- Attend a Webinar - we have daily live and interactive demonstrations of Web TimeSheet Time & Attendance
Edition. Our Webinar Specialist will walk you through the features and functionality
of the solution, and answer any questions that you may have.
- Contact a Product Expert for any questions that you may have at 403-262-6519 ext.
2 at our toll free numbers below, or email sales@replicon.com
We look forward to assisting you with your business requirements!
