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Case Study: The Finance Project
"Submitting and approving timesheets in one centralized system speeds up the entire process and
enables the production of monthly financial statements more quickly."
Terry Holthause, Director of Finance and Administration,
The Finance Project
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RESULTS SUMMARY
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Company
The Finance Project
Vertical Industries
Government, Finance, Consulting, Business, Management
Proven ROI
The Finance Project has been using Web TimeSheet since January 2006
and boasts time-saving benefits:
- Managers no longer mail or fax timesheets, approvals and rejections
saving hours and dollars.
- Administrators create financial statements more efficiently and quickly.
- Administrators no longer have to issue individual e-mail reminders.
- Employees view their time off balances and accruals independently and
no longer tying up administrators' time on that task.
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Type of Business: Research & Training
Uses Web TimeSheet for: Tracking time for financial statements
Corporate Headquarters: Washington, D.C.
Company Profile
Founded in 1994, The Finance Project is a specialized non-profit research,
technical assistance, consulting and training firm based in Washington D.C. The
company helps public- and private-sector leaders make smart investment
decisions, develop sound financing strategies and build solid partnerships that
benefit children, families and communities. Established in 1994, The Finance
Project offers a valuable intellectual and technical resource to policy makers,
program developers, fund providers and community leaders, including federal,
state and local officials, foundation executives, academic researchers, service
providers and advocates.
The Challenge
Several employees at The Finance Project travel frequently. Until now, these
employees entered their time and expenses on paper, and then faxed or mailed
this information to the office. Administrators entered the data into spreadsheets
and manually calculated time off balances and accruals. It soon became
apparent to The Finance Project team that they needed a centralized and
automated timesheet tracking solution.
Terry Holthause, Director of Finance and Administration at The Finance Project,
identified some time discrepancies and inaccuracies with their former system.
"We used to calculate leave balances manually in an Excel spreadsheet, which was time consuming and error prone."
said Holthause. "We [also] used to make our employees redo their timesheets because they were always forgetting
holidays."
Manually tracking timesheet and expenses resulted in drawn-out approval cycles, inefficient production of financial
statements, and the additional task of issuing e-mail reminders.
The Solution
Holthause explained that Replicon, Inc. was their vendor of choice because Web TimeSheet comprised all of the
significant features they needed.
"It is more convenient for our employees to enter their time online ...Staff who travel frequently are able to submit their
timesheets and leave requests remotely." said Holthause. "When managers travel, they can approve them online."
According to Holthause, submitting and approving timesheets in one centralized system "speeds up the entire process
and enables the production of monthly financial statements more quickly."
The Results
Since implementing Web TimeSheet, Holthause recognizes more time-saving benefits for administrators. They no longer
have to issue e-mail reminders because the system automatically does it for them. Web TimeSheet also helps them
efficiently administer time off balances and accruals while enabling employees to view their balances independently - no
longer tying up administrators' time on this task.
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